Durable Medical Equipment Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 16 (36C256), is soliciting proposals for Durable Medical Equipment (DME) Services at the Fayetteville VA Medical Center in Fayetteville, AR. This is a Total Small Business Set-Aside opportunity for a Firm-Fixed-Price, Indefinite Quantity (IDIQ) contract. The services include delivery, setup, maintenance, and repair of VA-owned DME/HME for eligible Veterans. Proposals are due by February 4, 2026, at 2:00 PM CST.
Scope of Work
The contract requires comprehensive DME/HME services for the Veterans Health Care System of the Ozark (VHSO). This includes:
- Delivery, pick-up, receiving, storage, assembly, installation, sanitizing, repair, and maintenance of VA-owned DME/HME.
- Providing transportation, safety inspections, and non-clinical in-service training for Veterans on equipment functionality.
- Furnishing DME/HME and accessories to eligible Veterans within the VHSO's primary service area, including their homes or other designated locations, based on VA healthcare provider orders.
- Emergency services requiring a 24/7 communication system and a four-hour response time.
- Compliance with Joint Commission Standards, detailed record-keeping, Veteran/Caregiver education, and adherence to environmental assessment, electrical safety, and infection control procedures.
Contract Details
- Contract Type: Firm-Fixed-Price, Indefinite Quantity (IDIQ)
- Period of Performance: A base period from March 1, 2026, to February 28, 2027, with four one-year option periods, potentially extending through February 28, 2031.
- NAICS Code: 621610 (Home Health Care Services) with a size standard of $19 Million.
- Product/Service Code: Q999 (Other Medical Services).
- Set-Aside: Total Small Business.
- Place of Performance: Fayetteville, AR, and surrounding areas, requiring the contractor to have a facility within 5-10 miles of the VHSO.
- Submission Deadline: February 4, 2026, at 2:00 PM CST. Quotes must be submitted electronically via email to Caleb Parker (caleb.parker@va.gov).
- Technical Questions Deadline: January 26, 2026, at 2:00 PM CST.
- Evaluation Factors: Technical Capability, Past Performance, and Price. The Government reserves the right to award to other than the lowest price if it provides additional benefit. Offerors must be registered in SAM.
Important Considerations
Bidders must review Attachment C (Quality Assurance Surveillance Plan) to understand performance evaluation methods, Attachment B (Wage Determinations) for labor cost accuracy, and Attachment A (Performance Work Statement) for detailed requirements. Other attachments include a Delivery Checklist, Patient Rights and Responsibilities, and a Safety Checklist, all outlining operational and compliance expectations.