F108--HAZWASTE REMOVAL & DISPOSAL SVC

Amendment / Modification

This amendment addresses vendor questions and provides updated deadlines for Solicitation 36C26226Q0545.

• Purpose: To respond to vendor questions and provide clarifications.

• Q&A Included: Responses to four vendor questions regarding hazardous waste removal and disposal services are provided.

• Key Clarifications:

  • Historical data on waste (weight, volume, types) is available via Manifests and DTSC data.
  • VA La Jolla provides containers for disposal; the contractor supplies empty containers onsite.
  • Pricing should be based on daily onsite contractor operations, pickups, and drop-offs, with current invoicing reflecting 3-month and chemo pickups.
  • Daily hazardous waste and medical waste (including chemo waste) collection pickups are scheduled throughout the hospital.

• Deadline Extension:

  • All questions are now due by April 27, 2026, at 1:00 PM MST.
  • All offers are now due by April 30, 2026, at 1:00 PM MST.

• Submission Instructions: Offers shall be submitted via email to Felicia Simpson, Contract Specialist, at Felicia.Simpson@va.gov.

• Required Documentation: Contractors must sign clause 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES ANDempties (JAN 2023) (DEVIATION) on page 28. Submission of all documentation under Section E and all amendments is mandatory; failure to do so will result in the offer not being accepted or evaluated.

• Solicitation deadlines (questions and offers).

• Submission requirements (acknowledgment of amendments, specific clause signing).

• Clarification of scope and pricing related to hazardous waste services.

Solicitation / RFP / RFQ

This solicitation seeks Hazardous Material Removal and Disposal Services for various Department of Veterans Affairs (VA) Healthcare facilities in the San Diego region. The objective is to ensure compliant and safe removal and disposal of hazardous waste.

• Services: Hazardous material removal and disposal, including hazardous waste, extremely hazardous waste, mixed waste, special medical waste, universal waste, asbestos waste, and hazardous pharmaceutical waste.

• Compliance: Adherence to EPA, DOT, and California state regulations (e.g., RCRA, HAZWOPER).

• Reporting: Submission of hazardous waste manifests, spill reports, and annual/biennial waste summaries via VA-approved electronic systems.

• Transportation: Vehicles must comply with DOT, CHP, and EPA requirements, equipped with emergency spill response equipment.

• Safety & Training: Employees must be HAZWOPER trained and certified. Training certifications are required within 15 days of award and annually thereafter.

• Equipment: Contractor vehicles must include hydraulic lifts, spill kits, and specified containment drums.

• Deliverables: Training Certifications, Waste Manifests, Spill Reports, Annual Waste Report, TSDF Facility List.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base Period (09-13-2026 to 09-12-2027) with four one-year option periods.

• Estimated Value: $47 Million (for the base period and options).

• Submission Method: Offers must be submitted via email to Felicia.Simpson@va.gov in PDF format.

• Offer Due Date: April 30, 2026, at 1:00 PM MST.

• Questions Due Date: April 27, 2026, at 1:00 PM MST.

• Evaluation Factors: Award will be made to the responsible offeror whose offer is most advantageous, considering price and non-price factors including Technical Approach and Experience. Lowest Price Technically Acceptable (LPTA) procedures will not be used.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified and listed in the SBA certification database.

• Compliance with VAAR 852.219-75 (Limitations on Subcontracting for Services) is required, with a 50% limitation for non-SDVOSB firms.

• Offerors must submit VA Form 10091, FMS Vendor File Update Request Form, and W-9 to the VA Financial Service Center.

• Active SAM registration is required.

• Specific insurance requirements are detailed (Workers' Compensation, General Liability, Automobile Liability).

Solicitation / RFP / RFQ

This solicitation is for Hazardous Material Removal and Disposal Services for the Department of Veterans Affairs (VA) Healthcare facilities in the San Diego region. The contractor will be responsible for managing and disposing of various hazardous waste types in compliance with federal, state, and local regulations.

• Services: Hazardous material removal and disposal, including hazardous waste, extremely hazardous waste, mixed waste, special medical waste, universal waste, asbestos waste, and hazardous pharmaceutical waste.

• Compliance: Adherence to EPA, DOT, OSHA, and California state regulations (29 CFR 1910, 40 CFR Parts 171–179, 49 CFR, California Health & Safety Code, California Code of Regulations).

• Safety & Training: Employees must be HAZWOPER trained (29 CFR 1910.120). Training certifications are required.

• Reporting: Submission of hazardous waste manifests, spill reports, and annual/biennial waste summaries via VA-approved electronic systems.

• Transportation: Vehicles must comply with DOT, CHP, and EPA requirements, equipped with spill response gear.

• Equipment: Contractor vehicles must include hydraulic lifts, spill kits, and proper containment drums.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period (09-13-2026 to 09-12-2027) with four option periods.

• Estimated Value: $47 Million (for the base period and options).

• NAICS Code: 562211 - Hazardous Waste Treatment and Disposal.

• Offer Submission: Via email to Felicia.Simpson@va.gov by April 30, 2026, 1:00 PM MST. Offers must be in PDF format.

• Questions Due: April 27, 2026, 1:00 PM MST via email.

• Evaluation Factors: Technical Approach (Factor 1), Experience (Factor 2), Required Documents (Factor 3), and Price. Award will be made based on the most advantageous offer, considering both price and non-price factors (not Lowest Price Technically Acceptable).

• Required Documents: VA Form 10091, W-9, FMS Vendor File Update Form, SAM registration verification, signed VAAR 852.219-75/-76 certifications (if applicable), and employee HAZWOPER certifications.

• Set-Aside: This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73 and FAR 52.219-27.

• SDVOSB Requirements: Offerors must be certified and listed in the SBA certification database at the time of offer and award. Compliance with Limitations on Subcontracting (LOS) is required (50% for services).

• The solicitation incorporates numerous FAR and VAAR clauses related to commercial items, security, labor standards, and payment procedures.

• Invoices are to be submitted monthly via the Tungsten Network.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA Federal Systems Center (FSC) to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments in accordance with federal regulations.

• Request Type: Vendors must select either 'NEW VENDOR' or 'UPDATE EXISTING VENDOR'.
• VA Facility Information: To be completed by the VA station submitting the form.
• Payee/Vendor Information: Includes details such as SAM.gov registration status, Unique Entity Identifier (UEI), EFT Indicator, Taxpayer Identification Number (TIN) or Social Security Number (SSN), NPI (for medical providers), business name (including DBA), contact information (email, phone), and current/previous addresses.
• Payee/Vendor Type: Specifies the type of vendor (e.g., Commercial, Federal Agency, Foreign, Individual, Veteran).
• Miscellaneous Actions: Options for Assignment of Claims, Bill of Collections, or LGY Account.
• EFT/ACH Information: Requires current bank name, 9-digit routing number, account number, and account type (Checking/Savings) for electronic payments.
• Authorized Representative: Section for the vendor's designated representative to provide their name, title, and signature, certifying the accuracy of the information.

Vendors seeking to do business with the VA or update their existing payment information must complete and submit this form. Accurate completion is crucial for timely payment processing. Key fields like UEI, TIN/SSN, and bank details must match SAM.gov records to avoid delays. The form also clarifies requirements for new versus existing vendors and specifies when certain information is mandatory.

Form / Attachment / Pricing Sheet

This document is a "VENDOR INFORMATION" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, such as the VA database mentioned in section 18.

• Requestor and Service: Identifies the government entity and the service being procured.
• Vendor Name and Address: Collects legal and "doing business as" names, physical and mailing addresses.
• Tax Identification: Requires either a TIN or SSN.
• Contact Information: Gathers phone, fax, email, and point of contact details.
• Payment Information: Includes payment street address, account number, and whether purchase cards are accepted.
• Contract Information: Asks about existing contracts, including contract number, payment terms, and expiration dates.
• Business Classifications: Includes fields for Business Type (Small, Large, etc.), Socioeconomic Group (e.g., Veteran-Owned, Woman-Owned, Hubzone), and 1099 Vendor Indicator.
• Registration Status: Inquires about DUN and Bradstreet Number and Central Contractor Registration (CCR).
• Mandatory Checks: Directs vendors to specific websites for registration and to check exclusion lists (EPLS and OIG Exclusions).

Vendors must complete this form accurately to be considered for opportunities. It gathers critical information for government contracting, including business size, socioeconomic status, and required registrations (DUNS, CCR). Failure to provide accurate information or complete mandatory registrations can lead to administrative action and prevent vendors from doing business with the Federal Government.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding, that they are a U.S. citizen or other U.S. person, and that FATCA code information is correct if applicable.
• Lines 1-7: Collects name, business name (if applicable), address, city, state, ZIP code, and optional account numbers.
• Line 3a & 3b: Used to determine federal tax classification (e.g., individual, corporation, partnership, LLC) and to indicate foreign partners/owners for certain entities.
• Line 4: Used to claim exemptions from backup withholding or FATCA reporting.

Bidders responding to a government solicitation may be required to submit this form to the contracting officer or agency to provide their TIN. This is essential for payment processing and tax reporting purposes. Failure to provide a correct TIN can lead to backup withholding or other penalties.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Hazardous Material Removal and Disposal Services for the VA San Diego Healthcare System, including six CBOCs. The government is procuring services for the removal and disposal of hazardous waste.

• Hazardous Material Removal and Disposal Services.

• Not specified in this notice.

• Response Date/Time/Zone: 04-06-2026 1:00PM Mountain Time, Denver, USA.

• Archive: 15 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: F108

• NAICS Code: 562211 (Hazardous Waste Treatment and Disposal)

• Place of Performance: VA San Diego Healthcare System, 3350 La Jolla Village Dr., San Diego CA 92161, plus six CBOCs.

• Contracting Office Address: NCO 22, Department of Veterans Affairs, NCO 22 - Mesa Annex, 4135 S. Power Rd #103 RM 116, Mesa, AZ 85212.

• Point of Contact: Felicia Simpson, Contracting Officer, felicia.simpson@va.gov.

Sources Sought Announcement

This is a Sources Sought Announcement for market research purposes only. The Department of Veterans Affairs (VA) is seeking information from potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other Small Businesses interested in providing hazardous material removal and disposal services for the VA San Diego Healthcare System and its CBOCs.

• Provide all labor, supervision, materials, transportation, tools, and equipment necessary for hazardous material removal and disposal.

• Dispose of hazardous wastes in accordance with EPA, DOT, and state standards.

• Maintain clean, spill-free containers and storage locations compliant with OSHA and EPA standards.

• Contractor vehicles must be equipped with hydraulic lifts, spill kits, and proper containment drums.

• Maintain positive communication with the COR on hazardous waste management and provide daily briefings.

• Provide chemists or laboratory technicians upon COR request.

• The NAICS code for this acquisition is 562211.

• The Product Service Code is F108.

• The VA is mandated to consider a total set-aside for SDVOSBs, but may consider other set-asides or full and open competition if SDVOSB responses are inadequate.

• No sub-contracting opportunities are anticipated.

• This is not a solicitation; no proposals or quotes are requested at this time.

• Responses must be in writing and submitted via email to felicia.simpson@va.gov.

• Submissions must be marked Attn: Felicia Simpson, Contract Specialist.

• Responses must be received no later than 10:00 am MST on March 27, 2026.

• Primarily seeking responses from Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Other eligible small businesses (VOSBs, 8(a), HubZone, etc.) are also encouraged to respond.

• All offerors must be registered in SAM.gov.

• SDVOSBs/VOSBs responding to a future solicitation must be registered in the SBA-DSBS Registry.

• Company name

• Address

• Point of contact (phone, fax, email)

• DUNS number

• Cage Code

• Tax ID Number

• Type of small business

• Capability statement detailing qualifications and ability to perform the described work.

• The Government will not reimburse costs associated with responding to this announcement.

• This announcement does not obligate the Government to issue a solicitation or award a contract.