FC300 Security Upgrades and Server Room Modernization

Amendment / Modification

• The cutoff date for requests for information has been changed to April 17, 2026.

• A site visit has been scheduled at Building FC300 on April 14, 2026, at 1000.

• The description of the amendment/modification (Item 14) details the changes to the information cutoff date and the scheduling of a site visit.

• The time and date for receipt of proposals remain unchanged.

• Bidders are reminded that acknowledgment of this amendment is required with their proposal submission; failure to do so may result in rejection.

Amendment / Modification

• This amendment (Amendment No. 0001) modifies solicitation N40085-26-R-9027 for "FC300 Security Upgrades and Server Room Modernization".

• The Request for Information (RFI) cutoff date has been changed to April 9th, 2026.

• The time and date for receipt of proposals remain unchanged.

• The RFI cutoff date is the primary change detailed.

• Bidders must acknowledge receipt of this amendment when submitting their proposal. Failure to do so may result in rejection of the proposal.

• Proposal submission deadlines are not affected by this amendment.

Form / Attachment / Pricing Sheet

This document is a Submittal Register for the "25-0447 Server Room Modernization FC300" project. It serves as a log to track various submittals required from the contractor, including their descriptions, relevant specification sections, and the status of approval or action.

• Submittal Items: Lists specific documents and plans required, such as Schedule of Prices, List of Contact Personnel, Construction Schedule, Accident Prevention Plan, Quality Control Plan, and various reports (Test Reports, Exposure Reports, Crane Reports).
• Specification Sections: References the relevant specification paragraph for each submittal item.
• Action/Approval Tracking: Columns are provided to track contractor actions, dates of submission, receipt, forwarding for approval, and final approval.
• Contract Information: Fields for Contract Number and Contractor Name are included.

This register is crucial for bidders to understand the full scope of documentation and planning deliverables required under the contract. It outlines the specific submittals needed at various stages of the project (preconstruction, closeout, test reports, certificates) and their associated deadlines or review processes. Bidders should use this to ensure their proposals adequately account for the time and resources needed to prepare and submit these required documents.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the modernization of the server room in Building FC300 at Camp Lejeune, N.C. The project involves demolition of existing elements and installation of new systems.

• Demolition: Removal of existing suspended acoustical ceiling tile, lights, mechanical items, door and frame, fire suppression sprinkler heads (if damaged during construction), plywood and trim, electrical fixtures, and unused conduits.

• Renovation: Installation of a new solid core 90-minute rated wood door with an X-10 GSA approved combination lock and a new 90-minute rated metal door frame.

• Ceiling: Installation of a new acoustical tile (A.C.T.) ceiling, grid, and supports, matching the existing style and size.

• Mechanical: Installation of two new 48,000 BTU ceiling cassette heat pump condensers. Reuse of existing concrete pads and penetrations for refrigerant piping, condensate drains, and electrical/control wiring. Installation of new equipment disconnects. Installation of two new 24"x24" grid-mounted aluminum return diffusers for air transfer between the server room and adjacent office, using insulated flexible duct.

• Electrical: Installation of nine new ceiling-mounted 2ft x 2ft LED troffers (3300 lumen, 3500K) to achieve a minimum illuminance of 50 footcandles at 3ft above the finished floor. Lights to be controlled by a single wall-mounted switch. Installation of two 30A 240V NEMA 3R heavy-duty non-fused disconnects at heat pump locations. Installation of new circuit breakers and feeder conductors for new HVAC equipment at panel MDP, sized per manufacturer recommendations. Relocation of existing 16ea quad outlets to match the height of existing flush-mounted outlets and re-labeling.

• Lighting: Minimum illuminance level of 50 footcandles at 3ft above finished floor.

• Door: 90-minute rated wood door and metal frame.

• HVAC: Units to meet or exceed specified operating characteristics (Daikin RZR48TAVJU-FCQ48TAVJU-BYCP125K-W).

• Building FC300, Camp Lejeune, N.C.

• Measurements: Contractor is responsible for field verification of all measurements and quantities prior to bidding and during construction.

• Disposal: Use of Camp Lejeune Sanitary Landfill for asbestos-containing materials and lead-painted building products (by appointment). Other contractor-generated material must be weighed at the Base Landfill.

• Hot Work: A written permit is required from the Fire Division for any hot work. Two 20lb 4A:20BC rated extinguishers and a trained fire watch (NFPA 51B) are mandatory.

• Submittals: Required submittals include material specifications, installation/shop drawings, product data, MSDS, maintenance data, and warranty information. Fabricator and installer must have a minimum of three years documented experience and manufacturer certification.

• Access: Access and scheduling to be arranged through the Contracting Officer's Representative (COR) and the building tenant.

Form / Attachment / Pricing Sheet

This document is a form for collecting initial equipment inventory and replacement/update information for the MAXIMO system. It is used by a Data Collector to record details about existing equipment, as well as new or replacement equipment.

• Type of Equipment: A comprehensive checklist of various mechanical and HVAC equipment (e.g., Generators, Chillers, Pumps, Air Handlers, Heaters, Boilers, Water Heaters).
• Demolished/Removed Equipment: Fields to record Maximo number, Serial number, and Location of equipment that has been removed.
• New/Replacement Equipment: Fields to record Manufacturer, Model number, Serial number, Type (fuel/energy source), and detailed motor data (HP, Volts, Phase, RLA, RPM, Frame).
• Additional Specifications: Fields for Tons, Number of Motors, Number of Belts, and Refrigerant type for certain equipment.

This form is likely used to gather data for asset management within the MAXIMO system. Bidders may be required to use or populate this form as part of their proposal, or the data collected via this form may inform the scope of work for an opportunity related to equipment maintenance, replacement, or inventory management.

Form / Attachment / Pricing Sheet

This document is a Submittal Register, likely used to track and manage all required submittals from a contractor during a construction project. It serves as a checklist and tracking tool for both the contractor and the government.

• Activity/Description: Lists the specific item being submitted (e.g., Schedule of Prices, Accident Prevention Plan, Environmental Protection Plan).
• Contract Paragraph: References the section of the contract that requires the submittal.
• Dates: Columns for tracking when submittals are due, sent, received, and approved by various parties.
• Action Codes: Indicates the status or type of action taken on the submittal.
• Approving Authority: Identifies who is responsible for approving the submittal.
• Remarks: A section for any additional notes or comments.
• Specific Submittal Items: Includes categories like Preconstruction Submittals, Closeout Submittals, Test Reports, Certificates, Product Data, and specific items such as Backflow Preventers, MSDS for ODS waivered products, and permits.

Bidders should review this register to understand the full scope of documentation and administrative requirements expected during contract performance. It highlights the types of plans, reports, and data that must be prepared and submitted, which can impact project planning, resource allocation, and overall proposal development. Understanding these requirements is crucial for accurately estimating project timelines and costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for the FC300 Physical Security project at Camp Lejeune, N.C. The primary goal is to enhance the physical security of Building FC300 by installing new walls and doors, and hardening existing ductwork and penetrations.

• Installation of two new walls and doors.

• Demolition of an existing door and wall.

• Hardening of ductwork and sealing of all penetrations for pipes, cables, and cable trays.

• Securing the area with the new walls and doors before commencing demolition.

• The contractor is responsible for all material, labor, equipment, and supervision.

• Field measurements are required for accurate material estimation and construction.

• Disposal of materials must comply with Camp Lejeune Sanitary landfill regulations.

• "Hot Work" requires a written permit from the Fire Division and specific safety precautions.

• The work is to be accomplished at FC300, located on Anderson St., Camp Lejeune, North Carolina.

• Submittals must be provided electronically on CD/DVDs and include manufacturer's product specifications, shop drawings, installation drawings, product data (including MSDS), and as-built drawings.

• Contractor and installer qualifications require a minimum of three years of documented experience in similar scope and complexity projects.

• Specific materials and standards are detailed, including UFC, ASCE, ASHRAE, ASME, and various ASTM specifications for steel, coatings, and building materials.

• Security screens are specified with detailed construction and mounting requirements.

• New walls will be constructed with metal studs and fire-resistant gypsum board, finished to Level Four.

• Painting requirements include matching existing colors for walls and ceilings, and a gloss finish for metal components.

• Mechanical requirements include sealing duct penetrations and installing access ports for inspection.

Solicitation / RFP / RFQ

This document is a solicitation for FC300 Security Upgrades and Server Room Modernization at MCB Camp Lejeune, North Carolina. The project number is 25-0447.

• The project involves building construction.

• Specific details regarding the security upgrades and server room modernization are expected to be found in attached specifications and drawings.

• Estimated Cost Range: Between $100,000 and $250,000.

• Contract Completion: 270 days after award.

• Liquidated Damages: $220 per Calendar Day.

• Basis for Award: Lowest Price.

• A site visit will be scheduled via amendment.

• One person may fill the roles of Superintendent, Quality Control Manager, and Safety and Health Officer if qualified.

• The facility will remain open during the project.

• Proposal Due Date: April 27, 2026, 2:00 PM EST.

• Proposals should be submitted via email to edward.e.pelser.civ@us.navy.mil and regenia.d.guest.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: August 9, 2026, 3:00 PM EST.

• Proposal Acceptance Period: 60 days from receipt of offers.

• The Buy American Act requirements apply to construction materials. Offerors must adhere to FAR clause 52.225-9 and may submit alternate offers.

• Only contractors on the provided list may submit a proposal:

  • T.E. Davis Construction Company
  • Joyce & Associates Construction, Inc.
  • Olympic Enterprises, Inc.
  • Quadrant Construction

• Offerors are advised that funding may not become available, and no award will be made if funds are not available. Offerors will not be reimbursed for any effort or proposal costs.

• Bond requirements vary based on proposal value:

  • Less than $35K: No bonds required.
  • $35K and greater: Payment bond required.
  • $150K and greater: Bid bond, payment bond, and performance bond required.

• Wage determination details are provided, including rates for various construction trades and information on Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage for federal contractors.