FCC HAZELTON FY26 Q3 DAIRY
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Bureau of Prisons (BOP), Federal Correctional Complex (FCC) Hazelton, is soliciting bids for Quarterly Dairy Products for FY26 Q3. This unrestricted solicitation seeks a firm-fixed price contract for deliveries to Bruceton Mills, West Virginia, between April 1, 2026, and June 30, 2026. Bids are due March 5, 2026, at 12:00 PM EST.
Scope of Work
This solicitation covers the supply of various dairy items, including:
- Sour Cream: 5 lb containers (Pasteurized, Reduced Fat, Low-fat, No Flavor).
- Milk: Pasteurized, Nonfat, Skim, or Fat Free, No Flavor (5 Gallon Containers for Milk Dispensing Machine).
- Cottage Cheese: 5 lb containers (Cultured or Acidified, Low Fat, Fat Free, Unflavored, Small or Large Curd).
Deliveries will be made on a weekly or bi-weekly basis as per individual orders placed by the Food Service Department. All deliveries must be FOB Destination to the FCC Hazelton-Warehouse, 1640 Skyview Drive, Bruceton Mills, West Virginia 26525.
Delivery Requirements
Strict delivery conditions apply:
- Deliveries must be palletized unless otherwise arranged.
- Non-frozen perishables: 34°F to 40°F.
- Canned goods: above 34°F, not frozen.
- Frozen foods: 0°F or below.
- Products showing signs of prior thawing will be refused.
- Certified religious diet items must be marked with the Kosher Symbol and comply with BOP National Menu Specifications.
- All items are subject to inspection and testing for up to three days post-receipt. Rejected items must be picked up by the vendor within two days of notification, or they will be disposed of within two weeks.
Contract & Timeline
- Contract Type: Firm-Fixed Price
- Period of Performance (Deliveries): April 1, 2026 – June 30, 2026
- Solicitation Release: On or about February 20, 2026
- Offer Due Date: March 5, 2026, at 12:00 PM EST
- Anticipated Award Date: March 31, 2026 (subject to change)
Set-Aside
This is an Unrestricted acquisition.
Evaluation
Award will be made to the responsible offeror(s) whose offer is considered most advantageous to the Government, with past performance and price being key evaluation factors. The Government reserves the right to make single, multiple, or no awards.
Submission Details
- Submission Method: Offers must be delivered via email to HAX-ProcurementProp-S@bop.gov. A backup email is cehall@bop.gov. Faxed or mailed quotes will not be accepted.
- Required Documents: A signed SF 1449, including vendor information, and completed representations and certifications via the Online Representations and Certifications Application (ORCA) per FAR 52.212-3.
- Payment: Electronic Funds Transfer (EFT).
Point of Contact
For inquiries, contact Charlie Hall, Contract Specialist, at cehall@bop.gov.