FCI Englewood - Upgrade Health Services Elevator

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Upgrade Health Services Elevator – FCI Englewood" opportunity (RFQ 15BBNF26Q00000048).

• Machine Type: Gearless machines are not accepted; only geared machines as specified.
• Emergency Video Communication: Not required for institutional elevators; however, security cameras are required, and the contractor must provide video capability for entrapment assessment.
• Safeties: Items not explicitly identified for "Retain, reuse, or refurbish" must be replaced with new. This applies to emergency brakes and other components.
• Warranty: Bids must include a 12-month manufacturer's warranty for completed work.
• Material Storage: Designated storage space will be available on the mid-level floor near the elevator and/or in the rooftop mechanical room.
• Turnkey Project: This is a turnkey project, including all "work by others" such as fire safety and electrical.
• Bid Date Extension: The solicitation has been extended, with offers now due on 5/8/2026.
• Elevator Age: The elevator is assumed to be original to the 1938 building construction.

The document clarifies specific technical requirements, confirms the project scope as turnkey, and extends the bid submission deadline to 5/8/2026.

Amendment / Modification

• Amendment 0002 incorporates the Government's consolidated responses to vendor questions.

• This amendment pertains to the solicitation identified in Item 9A.

• The amendment does not extend the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment prior to the specified deadline. Failure to do so may result in offer rejection. Changes to offers already submitted are permitted via letter or electronic communication, provided they reference the solicitation and amendment and are received before the opening hour and date.

Amendment / Modification

This document is Amendment 0001 to a solicitation. It includes Attachment 3, which contains photos. The photos appear to depict elevator machinery, control panels, and elevator doors, with timestamps ranging from April 15, 2026, between 09:45 and 09:52.

Attachment 3 (Photos)

No direct impact on proposal deadlines or submission requirements is indicated by this amendment. Bidders should review these photos to understand the physical environment or equipment relevant to the opportunity.

Amendment / Modification

This amendment (0001) to the solicitation extends the offer due date and incorporates new clauses and information:

• Solicitation Closing Date Extended: The deadline for submitting offers has been moved to Friday, May 8th, 2026, at 12:00 PM Mountain Time.
• New Clause Added: "DOJ-02 Contractor Privacy Requirements (JAN 2022)" has been incorporated.
• New Clause Added: "FAO-0023 Progress Payments for Construction" has been incorporated.
• Site Visit Information Incorporated: Photos and meeting minutes from the site visit held on April 15th are now part of the solicitation documents.

• Solicitation closing date and time.

• Clauses related to contractor privacy and progress payments.

• Site visit documentation.

• Bidders have an extended deadline to prepare and submit their offers.

• Bidders must review and comply with the newly added clauses regarding contractor privacy and progress payments.

Form / Attachment / Pricing Sheet

This document comprises attachments related to an elevator installation, including data plates from Otis Elevator Company and Motion Control Engineering, Inc., as well as a Traction Elevator Safety Test Report. These documents provide critical technical specifications and safety compliance information for the elevator system.

• Otis Elevator Company Data Plate: Includes manufacturer details, sales number, elevator capacity and speed, cable specifications (number, diameter, ultimate strength), and weight of components. It contains a critical instruction: "USE SPECIAL TRACTION ROPES ON THIS ELEVATOR."
• Motion Control Engineering, Inc. Nameplate: Details job number, model (VAMC-1000-PIC), serial number, voltage, horsepower, and FLA for the control system. It also notes compliance with CAN/CSA B44.1 and ASME A17.5 standards.
• Traction Elevator Safety Test Report: Outlines general information (building, installation date, speed), results of various safety tests (governor, safeties, braking, doors, emergency operations), buffer information, and certifications from involved parties.

This information is highly relevant for bidders involved in the maintenance, repair, or replacement of elevator components. It provides specific details on the existing equipment, including manufacturer, model, capacity, speed, control system specifications, and critical safety requirements like the use of special traction ropes. The safety test report highlights the current state of compliance and maintenance history. Bidders must use this data to ensure compatibility, assess the scope of work accurately, identify necessary parts, and prepare compliant proposals.

Amendment / Modification

This document is Amendment 0001 to the original solicitation. It includes "Attachment 2 Photos.pdf", which contains images of equipment and the surrounding environment. These photos are intended to provide visual context for the opportunity, potentially aiding bidders in assessing existing conditions, infrastructure, and the scale of equipment involved.

This amendment introduces "Attachment 2 Photos.pdf". The images depict various mechanical and electrical equipment, including large industrial fans/blowers, piping systems with valves, electrical control panels/cabinets, a large refrigeration unit (possibly a YORK Dynatemp 4076), a raised platform with machinery, and general interior views of a mechanical room or utility space.

No information is provided regarding changes to proposal deadlines, requirements, or evaluation factors. Bidders should refer to the original solicitation and any other amendments for submission details. The visual information provided in the attachment is crucial for accurate site assessment, proposal development, and understanding the scope of work, especially for maintenance, repair, replacement, or installation contracts.

Form / Attachment / Pricing Sheet

This document contains photographs of an elevator, likely for an inspection or maintenance record. It includes images of the elevator car interior, exterior views of the shaft, control panels, and mechanical components. Measurements are also visible in some images.

• Images of elevator interior and exterior.
• Close-ups of control panels and mechanical parts.
• Timestamped photographs (April 15, 2026).
• Measurements taken with a tape measure.
• A nameplate from Otis Elevator Company with specifications.
• A sign indicating "ONLY ONE FOOD CART AT A TIME".

These photographs may be relevant for bidders assessing the current state of elevator equipment, understanding the physical constraints of the elevator shaft, or identifying specific elevator models and their components. This information could be crucial for developing proposals related to elevator maintenance, repair, or replacement services.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the "Upgrade Health Services Elevator" project at the Federal Correctional Institution (FCI) Englewood in Littleton, CO. The Federal Bureau of Prisons intends to award a single firm-fixed-price contract to a responsible vendor whose quotation is technically acceptable and offers the lowest price (LPTA).

• Comprehensive modernization of the Health Services passenger elevator (ELEV-01-ENG).

• Replacement of obsolete controllers, drive systems, hoist machine, motor, brake, governor systems, ropes, wiring, communication systems, and associated safety equipment.

• Installation of new microprocessor-based controls, ACVVVF drive equipment, emergency braking devices, seismic components, door equipment, signal fixtures, two-way communication systems, and machine-room upgrades.

• Refurbishment or replacement of hoistway components.

• Provision of new hoistway door panels.

• Update of restricted-floor security features.

• Ensuring compliance with ASME A17.1, applicable building codes, and all performance requirements (speed, leveling, door timing, noise/vibration limits).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 336 calendar days after notice to proceed.

• Estimated Magnitude: Between $100,000.00 and $250,000.00.

• Quotations are requested and a separate written solicitation will not be issued.

• Quotations must include a specification sheet and any submittal information about the products offered.

• Faxed and hand-delivered quotes will not be accepted.

• Quotation Deadline: April 29, 2026, at 12:00 PM Mountain Time.

• Evaluation: Award will be made to the responsible vendor whose quotation conforms to the solicitation and is determined to be Lowest Price Technically Acceptable (LPTA).

• This acquisition is set-aside for small business concerns.

• The solicitation will be made available on or about April 2, 2026, on the GPE website at www.sam.gov.

• Offerors must be registered in SAM.gov.

• A site visit is encouraged but not mandatory. Vendors wishing to attend must submit NCIC background check forms by a deadline specified in the solicitation.

• Questions regarding the solicitation may be submitted in writing via email to lbonner@bop.gov.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guaranty is required for a government contract opportunity. The Principal (the bidder) and their Surety(ies) are bound to the United States Government for a specified penal sum.

• Principal Information: Legal name and business address of the bidder.
• Surety Information: Name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The amount of the bond, expressed as a percentage of the bid price or a specific dollar amount (not to exceed 20% of the bid price, or a stated maximum).
• Obligation: Outlines the conditions under which the bond is void (e.g., if the Principal executes further contractual documents and provides required bonds within the specified time after bid acceptance).
• Execution: Requires signatures from the Principal and Surety(ies), along with corporate seals if applicable.

This form must be completed and submitted by bidders if a bid bond is required as part of the solicitation. It ensures that the bidder is financially capable and committed to entering into a contract if awarded. Bidders must ensure they have a surety willing to provide this bond and that all information is accurately filled out according to the instructions.

Form / Attachment / Pricing Sheet

This document is a "Criminal History Check" form required by the Federal Bureau of Prisons (BOP) for individuals seeking to enter or serve at a BOP facility. It serves as an authorization for the BOP to obtain information on an individual's criminal history background.

• Personal identifying information: Name, Address, Home Telephone Number, Aliases/Nicknames, Citizenship, Social Security Number, Date of Birth, Sex, Race, Height, Weight, Color of Eyes, Color of Hair, Place of Birth.
• Applicant's signature and date.
• Privacy Act Notice detailing the authority for collecting information, its purposes and uses, and the effects of non-disclosure.

Bidders may be required to have their personnel complete and submit this form as part of the pre-employment or pre-contractual screening process for this opportunity. Failure to provide the requested information may result in denial of entry into a facility or denial of volunteer/contract status.

Other / Unclassified

This document is a General Decision Number (GDN) for wage determination, specifically for Building Construction Projects in Jefferson County, Colorado. It outlines the prevailing wage rates and fringe benefits for various construction trades, including Carpenters, Millwrights, Electricians, Elevator Mechanics, Power Equipment Operators, Ironworkers, Painters, Drywall Finishers/Tapers, Soft Floor Layers, Glaziers, Plumbers, Pipefitters, Sprinkler Fitters, Sheet Metal Workers, Bricklayers, Cement Masons/Concrete Finishers, Insulators, Laborers, Operators, Roofers, Truck Drivers, Waterproofers, and Welders.

This document is crucial for bidders on construction projects within the specified geographic area and construction type. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must review these rates to accurately estimate labor costs for their proposals and ensure compliance with federal labor standards, including Executive Orders related to paid sick leave and minimum wage for federal contractors. The document also provides information on how to appeal wage determinations and identifies relevant contact points within the Department of Labor.

Solicitation / RFP / RFQ

This solicitation is for the Upgrade Health Services Elevator at FCI Englewood, United States Department of Justice, Federal Bureau of Prisons. It is a 100% small business set-aside.

• Offerors must complete and submit specific forms, clauses, and statements.

• Required submissions include:

  • Standard Form 1442 (Solicitation, Offer, and Award) - complete blocks 10, 14-20c, 21-31c.
  • Schedule of Supplies/Services - complete unit price and amount blocks, ensuring they match SF 1442 block 17.
  • Representations and Certifications (FAO-0021) - complete in entirety.

• Amendments, if any, must be acknowledged and submitted.

• Not explicitly stated in this document, but it is a solicitation for an elevator upgrade.

• Offers must be submitted electronically to lbonner@bop.gov.

• The subject line must include Solicitation # 15BBNF26Q00000048.

• Offer Due Date: April 29, 2026, 12:00 P.M. MDT.

• A pre-quotation conference and site visit is scheduled for April 15, 2026, at 9 am MDT at FCI Englewood. Attendance is not mandatory but urged.

• Criminal History Checks are required for conference/site visit participants, with authorization forms due by April 13, 2026.

• Questions regarding the solicitation must be submitted via email to lbonner@bop.gov no later than April 17, 2026, at 11:00 am MDT.

• An SF24 Bid Bond is required, which can be emailed. The scanned original bid guarantee must be included in electronic submissions. The penal sum must be at least 20% of the bid price, not to exceed $3 million.

• This is a 100% Small Business Set-Aside.

• Business size metrics in SAM.gov must meet the Small Business Size Standard for NAICS Code 238290 (Other Building Equipment Contractors).

• Contractors must be registered in www.sam.gov.

• Assistance may be available through local Procurement Technical Assistance Centers (PTACs).