AMENDMENT TWO. Firm Fixed-Price, Non-Personal Commercial Services, Indefinite-Delivery/Indefinite Quantity Contract for Areawide Service, Support, and Maintenance Agreement for Various Types of Optometry Equipment for GPA IHS.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) is seeking proposals for a Firm Fixed-Price, Non-Personal Commercial Services, Indefinite-Delivery/Indefinite Quantity (IDIQ) contract for Areawide Service, Support, and Maintenance of various Optometry Equipment across IHS Health Care Facilities in North Dakota and South Dakota. This is a Total Small Business Set-Aside. Proposals are due February 27, 2026, at 5 PM CT.
Scope of Work
The contract requires comprehensive service and support for non-automated optical equipment. This includes cleaning, adjustment, preventive maintenance, and 24/7 corrective maintenance. The contractor must provide only new equipment and parts, accompanied by Original Equipment Manufacturer (OEM) warranties, strictly prohibiting used, refurbished, remanufactured, Gray Market Goods, or Counterfeit Electronic Parts.
Contract Details
- Type: Indefinite-Delivery/Indefinite Quantity (IDIQ), Firm Fixed-Price, Non-Personal Commercial Services.
- Period of Performance: March 1, 2026, to February 28, 2031 (base year plus four option years).
- Pricing: A Single Annual All-Inclusive Cost covering all required preventive and corrective maintenance, including travel, lodging, per diem, fringe benefits, taxes, and all other associated costs.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 811310, with a size standard of $12.5 million.
Key Amendments & Clarifications
Amendment Two clarified numerous aspects of the Request for Quotation (RFQ), including:
- Technical & Scope: Details on equipment inventory, preventive maintenance frequency, emergency response times, parts coverage thresholds, and handling of End-of-Life (EOL) equipment.
- Logistics: Site coordination for "Areawide" service and technician security/credentialing requirements.
- Contractual: IDIQ minimum/maximum values, adjustments for inventory fluctuations, travel reimbursement for emergencies, and historical maintenance data.
- Updates: The equipment list has been updated, and minor revisions were made to the Statement of Work (SOW).
Submission & Contact
Proposals are due by Friday, February 27, 2026, at 5 PM CT. Bidders must review the updated equipment list and the revised SOW for any changes impacting their proposals. Primary Contact: William Kohl, william.kohl@ihs.gov, 605-742-3686.