Protestant Music Services

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation.

• Service Type: The requirement is for a base year with 4 option years, indicating a recurring service.
• Period of Performance: Specifics regarding the anticipated period of performance are detailed in the Performance Work Statement (PWS).
• Performance Method: The PWS should be consulted for details on whether subcontracting is permitted or if the prime contractor must perform the service personally.
• Personnel Requirements: Base access will be granted to the awardee, and a background check is required prior to obtaining base access for personnel performing the service. The individual performing the music is expected to audition.
• Service Schedule: The PWS contains specifics regarding the anticipated schedule or frequency for Mass services requiring organ music.

This Q&A document clarifies aspects of the service, personnel requirements, and performance period, which bidders should consider when preparing their proposals. Specific details are referenced in the PWS.

Solicitation / RFP / RFQ

This solicitation (FA480026R0005) is for "Protestant Musician" services, identified by Product Service Code R499. The government is procuring these services to support Sunday Worship Services, with potential for practice sessions and rehearsals.

• Provide regular musician/coordinator services for Sunday Worship Services.

• Potential need for practice sessions and rehearsals.

• Technical requirements include a minimum of 4 years of experience playing piano/keyboard and organ for Roman Catholic Mass, and at least 1 year of experience playing pipe organ for Roman Catholic Mass. Three letters of recommendation are required.

• An audition is required, demonstrating proficiency on the chapel's pipe organ, playing two musical selections (prelude/anthem and offertory). A second part of the audition involves playing two selections chosen by the interview panel on either pipe organ or piano.

• The contract is a Firm Fixed Price arrangement.

• The period of performance spans from February 18, 2026, to February 17, 2031, with option periods extending through February 17, 2031.

• The estimated value is USD 11,000,000.00.

• The offer due date is January 12, 2026, at 11:30 AM.

• The RFQ response will consist of a Price Volume and a Technical Volume.

• Evaluation will be based on the lowest price Technically Acceptable (LPTA) approach.

• Technical proposals will be assessed as "Acceptable" or "Unacceptable." An "Acceptable" rating is required in each technical subfactor to be eligible for award.

• Price will be evaluated using price analysis to ensure fairness, reasonableness, and balance.

• The option to extend services (FAR Clause 52.217-8) allows for up to an additional six months of performance, with pricing for this option calculated as 50% of the last option year price.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 711130.

• Deadline for questions is February 9, 2026, at 1000.

• Auditions are scheduled for February 11, 2026, beginning at 1330 at Fort Eustis Chapel. Contact Maj Stuart Williams at 757-878-1455 to schedule.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide instrumental organ music to support the Traditional Protestant Worship Service at the Regimental Memorial Chapel, Fort Eustis, VA.

• Provide organ/piano music for Sunday Worship Services, including accompanying hymns, choruses, and spiritual songs.

• Perform prelude, postlude, offertory, and background music to enhance the worship atmosphere.

• Support special services and rehearsals as requested by the Senior Protestant Chaplain (SPC) or designated representative.

• Accompany choir and/or worship team rehearsals (minimum 60 minutes duration).

• Coordinate music and support requirements with the SPC or Chapel NCOIC.

• Maintain appropriate decorum, dress, and conduct for religious services.

• Services are scheduled for 53 Sundays per year, with 53 associated rehearsals.

• 8 special services and 8 special service rehearsals are also included annually.

• Contractor must notify the SPC or Chapel NCOIC of any maintenance issues with chapel instruments.

• Contractor is responsible for safeguarding all government-furnished equipment.

• Services are for the Traditional Protestant Service at Regimental Memorial Chapel, Fort Eustis, VA.

• The PWS is dated "1 Oct 23", indicating the start of the performance period.

• Education & Experience: Minimum 4 years of experience with a church/chapel program playing organ and piano; at least 1 year playing pipe organ for worship services. Three letters of recommendation required.

• Audition/Interview: Proficiency demonstration required, including playing two contractor-selected pieces and one panel-selected piece on the chapel's pipe organ or piano.

• Skills: Basic understanding of military protocol and effective communication with diverse populations.

• Security: Personnel must be US citizens. No access to classified information, CAC, or Fort Eustis Network required. Background checks will be conducted for installation access.

• Government Furnished Equipment: Government will provide organ, keyboard, microphones, and associated sound system equipment. Contractor is responsible for safeguarding.

• Privacy Act: Contractor may access Privacy Information and must adhere to the Privacy Act.

• Invoicing: Monthly invoices must be submitted to the Contracting Officer Representative (COR) before payment.

Solicitation / RFP / RFQ

This solicitation (FA480026R0005) is for Protestant Musician/Coordinator Regular Services. The estimated value is USD 11,000,000.00.

• Provide musician/coordinator services for Sunday Worship Services.

• May include practice sessions and rehearsals as necessary.

• Specific technical requirements include:

  • Minimum 4 years of experience playing piano/keyboard and organ in Sunday Roman Catholic Mass Liturgies.
  • Minimum 1 year of experience playing pipe organ for Roman Catholic Mass.
  • Submission of three letters of recommendation from a Parish Pastor.
  • An audition demonstrating proficiency on the chapel's pipe organ, playing a prelude/anthem and an offertory piece.
  • Proficiency on two musical selections chosen by the interview panel, played on either pipe organ or piano.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on "Pricing Arrangement: Firm Fixed Price" in the "Supplies or Services & Prices or Costs" section.

• Period of Performance:

  • Base Period: February 18, 2026, to February 17, 2027
  • Option Period 1: February 18, 2027, to February 17, 2028
  • Option Period 2: February 18, 2028, to February 17, 2029
  • Option Period 3: February 18, 2029, to February 17, 2030
  • Option Period 4: February 18, 2030, to February 17, 2031

• Estimated Value: USD 11,000,000.00

• Offer Due Date: January 12, 2026, 11:30 AM.

• RFQ response consists of: Price Volume and Technical Volume.

• Evaluation Factors:

  • Factor 1: Price (evaluated using price analysis process; "Other Than Certified Cost and Pricing Data" may be obtained).
  • Factor 2: Technical (assessed as "Acceptable" or "Unacceptable").

• Award will be based on lowest price Technically Acceptable.

• Past performance will be reviewed for potentially damaging information.

• This acquisition is set aside for Small Business.

• NAICS Code: 711130 (Musicians and Singers).

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• An audition is required and scheduled for February 10, 2026, at 1330 at Fort Eustis Chapel.