FURNITURE WAREHOUSING, LABOR, AND DESIGN SERVICES - CHARLESTON VAMC

Amendment / Modification

• The closing date for the solicitation has been extended.

• Quantities for several line items (0001, 1001, 2001, 3001, 4001) have been reduced.

• New line items (0004-0005, 1004-1005, 2004-2005, 3004-3005, 4004-4005) have been added, which accounts for the reduction in quantities of the original line items.

• Line item 0006 has been added to allow the successful offeror to mobilize/transition VA equipment, furniture, and supplies from the current contractor's storage facility to the new contractor's storage facility. An estimated inventory list of equipment, furniture, and supplies to be moved is included.

• The solicitation closing date has been modified.

• The quantities for existing line items have been adjusted.

• New line items have been introduced.

• Line item 0006 has been added.

• An inventory list has been provided.

• The proposal submission deadline has been extended to March 6, 2026, at 3:00 PM EST.

• Offerors must acknowledge receipt of this amendment. Failure to do so may result in offer rejection.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide labor and move services for furniture, fixtures, and other property for the Charleston VA Health Care System, including VA patient care, administrative, and leased spaces. This includes receiving, inventory, delivery, installation, disassembly/reassembly, and repair of existing furnishings.

• Provide labor and move services to various VA locations within a 50-mile radius of Charleston, SC.

• Offer design services, including drafting scaled furniture drawings in AutoCAD, redesigning room layouts, and creating inventory lists.

• Capable of reading floor plans and managing inventory with photographs.

• Staff must be certified in moving, assembling, disassembling, and reinstalling commercial healthcare furnishings and cubicle workstations from manufacturers like Teknion, Herman Miller, and Haworth.

• Perform minor furniture repairs.

• Provide a secure, insured, clean, temperature, and humidity-controlled receiving facility with a loading dock.

• Transport items to new locations and install them according to the Facility POC or COR's direction.

• Remove debris (cardboard, plastic, packaging) after moving furniture and equipment.

• Respond promptly to requests for transportation and delivery within 24-72 hours.

• Provide adequate crew sizes for the scope of work.

• Ensure efficient and careful transportation using proper equipment (e.g., closed moving vans, rubber-wheeled dollies).

• Palletize and shrink-wrap all office case goods/systems furniture, labeling each pallet with Building #, Room #, and detail of size and type.

• Minor furniture repairs are at the contractor's expense.

• Staff must wear company uniforms with ID at all times on site.

• Contract period: Base year plus four option years.

• Mobilization/Transition Period: May 6, 2026 – May 28, 2026

• Base Year: May 29, 2026 – May 28, 2027

• Option Years 1-4: May 29, 2027 – May 5, 2031

• Work locations include Charleston VA Health Care System and outlying clinics within a 50-mile radius.

• This is an IDIQ (indefinite delivery; indefinite quantity) contract, a GSA Open Market contract soliciting offers from SDVOSB Contractors.

• Contractor and staff must operate within a 50-mile radius of Ralph H. Johnson VA Medical Center.

• Staff must meet minimum qualifications, including commercial moving experience, understanding of conduct and privacy policies, and VAMC badge requirements.

• Specific requirements for supervisors/lead foremen regarding experience and abilities.

• Strict adherence to a Code of Conduct, including courteous behavior and proper use of breaks.

• VA Contractor identification badges are required for all staff.

• VA Privacy Awareness Training is mandatory for all personnel.

• Security requirements include prohibition on unauthorized disclosure, data breach notification, and potential liquidated damages for data breaches.

• Records management obligations must be followed, including compliance with NARA and Privacy Act regulations.

Amendment / Modification

This amendment (0001) to solicitation 36C24726Q0271 makes the following changes:

• Extends the solicitation response date from February 24, 2026, to March 6, 2026, at 3:00 PM EST.

• Provides responses to potential offerors' questions.

• Clarifies items within the Performance Work Statement (PWS).

• Adds warehousing and mobilization line items to the schedule.

• Updates the revised PWS.

• Solicitation response deadline.

• Performance Work Statement (PWS).

• Price/Cost Schedule (addition of new line items).

• The deadline for proposal submissions has been extended to March 6, 2026, at 3:00 PM EST.

• Offerors must acknowledge receipt of this amendment.

• Offerors may amend their submitted offers if desired, provided the amendment is received before the new deadline.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for furniture warehousing, labor, and design services for the Ralph H. Johnson VA Medical Center in Charleston, SC. The government is procuring services to provide furniture warehousing/storage, assembly/disassembly, transportation/delivery, and design services, including drafting scaled furniture drawings and redesigning room layouts.

• Receiving, inventory, delivery, and installation of furniture, fixtures, and other government property.

• Services include trips to the main medical center and outlying outpatient clinics.

• Requires a clean, temperature, and humidity-controlled receiving facility with loading docks.

• Design services include drafting scaled furniture drawings in ACAD and redesigning room layouts.

• Contractor staff must be certified with moving, assembling, disassembling, and reinstalling commercial healthcare furnishings and cubicle workstations, and capable of performing minor furniture repairs.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance: Base year (May 29, 2026 – May 28, 2027) plus four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but NAICS codes indicate significant potential value.

• Submission Method: Email ONLY to James E. Boles Jr. at james.boles2@va.gov.

• Deadline: 4:00 PM EST on February 24, 2026.

• Format: PDF (max 25 single-sided pages, no larger than 10MB) or Excel (.xls).

• Evaluation Criteria: Best value to the government, considering technical capability, past performance, and price. Non-price factors will be rated Acceptable/Unacceptable.

• Key Deadlines: Questions due by February 17, 2026, 1:00 PM EST.

• This solicitation is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Only VetCert verified and certified SDVOSB firms are eligible.

• Associated NAICS Codes: 493110 (General Warehousing and Storage; $30 Million size standard) and 484110 (General Freight Trucking, Local; $34 Million size standard).

• The solicitation document and incorporated provisions/clauses are effective through Federal Acquisition Circular 2025-04 dated May 12, 2025.

• A written solicitation document will not be issued; this announcement constitutes the only solicitation.