FY26 AIRSHOW - PORTABLE TOILETS - JB CHARLESTON

Amendment / Modification

This amendment modifies the solicitation FA441826Q0021, originally dated 26 Feb 2026, with the following changes:

• Response Due Date Extended: The deadline for submitting offers has been extended from 09 Mar 2026 to 11 Mar 2026.

• Line Item Modification: Line Item 0005 has been modified. The description changed from "ADA Portable Toilet Trailer with Handwashing and Servicing IAW attached SOW" (Unit of Measure: Each) to "Air-conditioned Stalls and Servicing IAW attached SOW 1.1.4" (Unit of Measure: Lot).

• Incorporation of SOW Revision 1: The "Air Show Portable Toilet SOW_CY26_Rev1" has been added as an attachment.

• Addition of Questions and Answers 2: A document titled "Questions and Answers 2" has been added.

• Solicitation/Contract Form (Response Due Date)

• Supplies or Services & Prices or Costs (Line Item 0005 Description and Unit of Measure)

• Attachments (New SOW and Q&A documents added)

• The proposal submission deadline has been extended to 11 Mar 2026.

• Bidders should note the revised description and unit of measure for Line Item 0005.

• Bidders must review the newly attached "Air Show Portable Toilet SOW_CY26_Rev1" and "Questions and Answers 2" for updated requirements and clarifications.

Questions & Answers / Clarifications

This document provides clarification and answers to vendor questions regarding the "2026 Charleston Airshow Portable Toilets" opportunity (FA441826Q0021).

• Question: Can hand sanitation dispensers be mounted inside the portable toilet stalls?
• Answer: Yes, hand sanitation dispensers mounted inside each unit will satisfy the requirement detailed in SOW 1.1.3.

This clarification confirms that the placement of hand sanitation dispensers inside the stalls meets the requirements outlined in the Statement of Work (SOW) Section 1.1.3. Bidders should ensure their proposed solution adheres to this specification.

Statement of Work (SOW)

To provide comprehensive portable toilet rental and servicing for the 2026 Charleston Air Show.

• Delivery, setup, relocation, and periodic servicing of standard portable restrooms, ADA compliant portable restrooms, portable toilet trailers, hand washing stations, and hand sanitizer stations.

• Service includes providing necessary labor, supervision, equipment, tools, supplies, materials, and transportation.

• Units must be stabilized and readily accessible.

• Portable toilets to be in place no later than April 29, 2026, and removed no later than May 4, 2026.

• Relocation of rental toilets upon request within 24 hours of notification.

• Removal and disposal of all debris and waste off-base in accordance with local and State of South Carolina laws.

• Rental Toilet Minimum Requirements: Solid heavy-duty construction, stability, anchoring system, shelter from weather, privacy, self-closing doors with internal locks, screened ventilation ports, and pest-proof design.

• Periodic Service Cleaning and Repairs: Includes waste removal, recharging with odor-controlling solution, adequate toilet tissue supply, maintaining sanitary conditions free of odors, clean interior and exterior appearance, and sanitization. Deficiencies must be corrected within 24 hours of notification if non-compliant.

• Hand Sanitizer Dispensers & Hand Wash Stations: Provide dispensers with at least 60% ethyl alcohol solution, refilled during scheduled servicing. Provide hand wash stations, refilled and cleaned during scheduled servicing.

• Air-Conditioned Stalls: Provide four (4) air-conditioned stalls, two (2) of which must be ADA compliant. Each stall requires full vanity with sinks and mirrors, and all necessary utilities (water, electricity).

• Event Dates: May 1 to May 3, 2026.

• Delivery/Setup: No later than April 29, 2026.

• Removal: No later than May 4, 2026.

• Locations: Detailed in Appendix A and mapped in Appendix B.

• ADA Compliance: Specific requirements for ADA compliant portable toilets and air-conditioned stalls.

• Government Property: Contractor is responsible for any damage to Government property.

• Appendices: Refer to Appendix A for locations, quantities, and cleaning frequencies, and Appendix B for a map of locations.

Amendment / Modification

This amendment modifies the solicitation FA441826Q0021, originally dated 26 Feb 2026, with an effective date of 03 Mar 2026.

Key changes include:

• Attachment of Questions and Answers.

• Attachment of the Prior Airshow Statement of Work (SOW).

• Modifications to the descriptions for CLINs 0006 and 0007.

• Line Item 0006: The description for "Termination Cost if Order Cancelled" has been updated to clarify that costs incurred on or before 22 Mar 2026 are for informational/planning purposes only and will not be part of the award decision.

• Line Item 0007: The description for "Termination Cost if Order Cancelled" has been updated to clarify that costs incurred on or before 01 Apr 2026 are for informational/planning purposes only and will not be part of the award decision.

• The amendment extends the hour and date specified for receipt of offers (though the specific new date/time is not detailed in this document).

• Bidders must acknowledge receipt of this amendment. Offers must acknowledge receipt prior to the specified hour and date. Failure to do so may result in rejection. Changes to submitted offers can be made via letter or electronic communication referencing the solicitation and amendment, provided it is received prior to the opening hour and date.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide portable toilet rental, servicing, and related supplies for the Joint Base Charleston Air Exposition.

• Delivery, setup, relocation, and periodic servicing of standard portable restrooms and ADA-compliant portable restrooms.

• Provision of portable toilet trailers, hand washing stations, and hand sanitizer stations.

• Ensuring all units are stabilized, accessible, and maintained in a sanitary condition.

• Removal of all debris and waste at the end of each workday.

• Portable toilets must be made of solid heavy-duty construction, stable, and pest-proof.

• Doors must be self-closing and lockable from the inside.

• Adequate ventilation with screening to prevent insect entry.

• Servicing frequency must maintain a sanitary condition free of odors.

• Sanitization of interior and exterior of each toilet.

• Hand sanitizer solution must be alcohol-based with at least 60% ethyl alcohol.

• Deficiencies found during inspections must be corrected within 24 hours of notification.

• Event Dates: April 19 to April 21, 2024.

• Delivery Deadline: No later than April 17, 2024.

• Removal Deadline: No later than April 22, 2024.

• Location: Joint Base Charleston, South Carolina.

• Relocation of rental toilets within 24 hours of notification.

• Provision of a full vanity with sinks and mirrors in the ADA-compliant portable toilet trailer.

• Disposal of waste in accordance with local and State of South Carolina laws and ordinances.

• Contractor is responsible for any damage to Government property.

• Appendix A: Portable Toilet Locations, Quantities, and Cleaning Frequencies.

• Appendix B: Portable Toilet Locations Map.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "2026 Charleston Airshow Portable Toilets" opportunity (FA441826Q0021).

• Cleaning Frequency: Cleanings will occur on 5/1, 5/2, and 5/3. The "Daily at a Minimum" refers to the services performed during these dates.
• Base Access: JBCHS badges will be required for personnel on base.
• Incumbent Information: ARF Rental Services Inc. held the previous award for $47,688 under contract FA441824P0009. The prior SOW did not account for 26 EA regular toilets added under modification P00001.
• Delivery/Removal Dates: Delivery and setup can begin on April 29th at 0700. Removal can begin on May 3rd at 1730. Overnight access is not permitted. Latest entry to the base is 1959.
• ADA Compliant Toilets: All 4 stalls (2 male, 2 female) in the air-conditioned trailer must be ADA compliant. No specific specification or floor plan is available.
• Service Timeframe: A specific time frame for services in Appendix A has not yet been determined.

This Q&A document clarifies key details regarding service dates, access requirements, and specific equipment specifications, which may impact bidder proposals and understanding of the requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive portable toilet rental and servicing for the 2026 Charleston Air Show.

• Delivery, setup, relocation, and periodic servicing of standard portable restrooms, ADA compliant portable restrooms, portable toilet trailers, hand washing stations, and hand sanitizer stations.

• Units to be in place no later than April 29, 2026, and removed no later than May 4, 2026.

• Periodic servicing includes waste removal, recharging with odor-controlling solution, restocking toilet tissue, maintaining sanitary conditions, and sanitizing interior and exterior.

• Hand sanitizer dispensers and hand wash stations are to be provided and refilled.

• One air-conditioned, ADA compliant portable toilet trailer with a minimum of four stalls (2 male, 2 female) is required, including utilities.

• Portable toilets must meet minimum requirements for heavy-duty construction, stability, self-closing doors, screened ventilation, and pest-proofing.

• Servicing frequency must maintain sanitary conditions free of odors.

• Deficiencies found during inspections must be corrected within 24 hours of notification.

• Hand sanitizer solution must be alcohol-based with at least 60% ethyl alcohol.

• Event Dates: May 1 to May 3, 2026.

• Delivery: No later than April 29, 2026.

• Removal: No later than May 4, 2026.

• Locations are detailed in Appendix A and mapped in Appendix B.

• Contractor is responsible for all labor, supervision, equipment, tools, supplies, materials, and transportation.

• Contractor must comply with local and State of South Carolina laws and ordinances for waste disposal.

• Contractor is responsible for any damage to Government property.

• Appendix A details quantities and cleaning frequencies. Appendix B provides a map of locations.

Solicitation / RFP / RFQ

This solicitation (FA441826Q0021) is for "FY26 Airshow - Portable Toilets." The government is procuring portable toilet services, including regular portable toilets, ADA handicap portable toilets, handwash stations, and ADA portable toilet trailers with handwashing, along with their servicing.

• Regular Portable Toilet and Servicing (160 units)
• ADA Handicap Portable Toilet and Servicing (15 units)
• Handwash Station and Servicing (25 units)
• Hand Sanitizer Station and Servicing (45 units)
• ADA Portable Toilet Trailer with Handwashing and Servicing (1 unit)

All services are to be performed in accordance with the attached Statement of Work (SOW).

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance for all items is from April 29, 2026, to May 04, 2026.

• The document references potential termination costs if the order is cancelled on March 22, 2026, or April 01, 2026.

• Solicitation Issue Date: February 26, 2026.

• Offer Due Date/Local Time: March 09, 2026, 11:30 AM.

• Evaluation is based on Price and Past Performance, in that relative order of importance.

• The government will award to the responsible vendor whose quote is most advantageous.

• Vendors are instructed to submit quotes with their best terms. The government may determine a quote is unacceptable if option prices are significantly unbalanced.

• Past performance will be evaluated for recency and relevancy.

• This acquisition is a 100% set-aside for Small Business.

• NAICS Code: 562991 (Septic Tank and Related Services).

• Size Standard: $9,000,000.00.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, electronic submission of payment requests (WAWF), and various other regulatory requirements.

• The Statement of Work (SOW) is attached and serves as the authoritative document for acceptance/inspection criteria and detailed requirements.