FY26 PROCUREMENT OF TRUCK, STAKE AND VAN FOR NAVFAC FE

Amendment / Modification

• This notice (Notice 2) is issued in response to Requests for Information (RFI) received.

• Government responses to RFIs are provided as Attachment (1).

• The quote due date remains unchanged.

• All other terms and conditions remain unchanged.

• Attachment (1): QA1_QandA_N4008426Q1001_22JAN2026

• Proposal deadlines are unaffected.

• Offerors are not required to acknowledge this notice with their quote submission.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the FY26 Procurement of Truck, Stake and Van for NAVFAC FE opportunity.

• Stake Bed Type: The government clarified that a wooden cargo bed floor is required, as specified in the General Description, for Items 0001, 0002, and 0004.
• Rustproofing: The government confirmed that rustproofing is required only for the underbody and that the "certificate" refers to documentation confirming the application of a specified rustproof coating.
• Technical Manuals: The government stated that omitting the technical (shop repair) manuals for ITEM 0002 (Okinawa) is not acceptable.

This Q&A document clarifies specific requirements related to vehicle specifications and documentation, which bidders should consider when preparing their proposals.

Amendment / Modification

This notice, "Notice 1", serves as an amendment to a previous solicitation or RFI. It implements changes in response to Requests for Information (RFI) received.

• The primary change is the provision of Government responses to RFIs, labeled as "QA1_QandA_N4008426Q1001_20JAN2026", which is included as Attachment (1).

• The due date for quotes remains unchanged.

• All other terms and conditions of the original solicitation/RFI remain unchanged.

• A new attachment (1) containing RFI responses has been added.

• The due date for quotes has not changed.

• No other impacts on submission requirements or evaluation factors are noted.

Form / Attachment / Pricing Sheet

This document outlines the mandatory specifications and characteristics for vehicles being procured under the solicitation. It details the minimum requirements for several truck items (0001, 0002, 0003, 0004) and requires offerors to indicate agreement with each specification.

• Item 0001 & 0002 (Truck Stake 3.0 Ton): Specifies quantity (2 each), minimum cargo bed dimensions (Length: 5,000mm, Width: 2,070mm, Height: 380mm), exterior color (standard white), identification markings, rustproofing, engine displacement, seat belts, speedometer/odometer (km), tires, AM/FM radio, and back-up camera. It also includes requirements for floor mats, triangle reflectors, warranty (within 100km of delivery), certificate of transfer, and technical publications.
• Item 0003 (Truck Stake 3.0 Ton): Similar to 0001 & 0002, but specifies quantity (3 each) and adds a hydraulic tail gate (minimum 600kg lifting, 800mm length).
• Item 0004 (Truck Stake 2.0 Ton Crew Cab): Specifies quantity (1 each), minimum cargo bed dimensions (Length: 3,300mm, Width: 1,750mm, Height: 380mm), and includes similar requirements as above, excluding the hydraulic tail gate.
• General Requirements: All vehicles must be the newest model year, comply with Japanese Motor Vehicle Safety Standards, and have right-hand drive, automatic transmission, and air conditioning.
• Delivery: To Yokosuka and Okinawa, within 365 days of contract issuance. Transportation charges are borne by the contractor.

This document is critical for bidders as it defines the exact specifications and mandatory characteristics of the vehicles required. Failure to meet these specifications will result in non-responsiveness. Bidders must carefully review each item and indicate their agreement, providing proposed dimensions and details where required. It also outlines delivery locations, timelines, and warranty expectations.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Question and Answer Form, to be used by potential offerors to submit questions regarding the solicitation N4008426Q1001 for the FY26 Procurement of Truck, Stake and Van for NAVFAC FE.

• The form includes fields for the Offeror's Name, Question Number, Date, the Question itself (which should include Specification Section or Drawing Reference), and the Government's Answer.
• It specifies that this worksheet should be submitted as an e-mail attachment.

This form is critical for bidders to formally ask clarifying questions about the solicitation requirements. It provides a structured method for submitting questions and receiving official answers from the government, ensuring all bidders have access to the same information. Bidders should use this form to address any ambiguities or seek further details on specifications or requirements before the proposal submission deadline.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for the procurement of trucks for NAVFAC Far East. The government is seeking to procure vehicles identified in Attachment 1: Specification - Mandatory Characteristics.

• Procurement of stake trucks with specific minimum requirements:

  • Minimum 3.0 ton cargo loading capacity, drop 3 sides, wooden flat cargo bed floor, 4x2, diesel engine, right-hand drive, automatic transmission, and air conditioner.
  • One CLIN (0003) specifies a hydraulic tail gate.
  • One CLIN (0004) specifies a crew cab, 6 or 7-passenger, 4-door, minimum 2.0 ton cargo loading capacity.

• Delivery to NAVFAC FE in Yokosuka and Okinawa Areas.

• All quotes must be priced in Japanese Yen. Quotes not priced in Japanese Yen will be considered non-responsive.

• Deviations to the specifications will not be accepted.

• The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Date: Specified in days after date of award.

• Payment will be made in Yen.

• Offerors must be registered and have an active status in the System for Award Management (SAM).

• Quotations must be submitted electronically through the DoD Solicitation Module in the PIEE website.

• Quotations shall be priced in Japanese Yen ONLY.

• The evaluation will be based on the lowest priced quotation that meets all minimum mandatory characteristics.

• Offerors are requested to hold quoted prices firm for 60 days after the date specified for receipt of quotes.

• The submission deadline for questions is January 29, 2026, 14:00 Japan Standard Time.

• The offer due date is February 14, 2026, 02:00 PM.

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 333924, Size Standard: 500 employees.

• This solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• DFARS clauses are also incorporated by reference.

• Consumption tax exemption procedures for purchases in Japan are detailed.