G099--Contracted Residential Services -Medical Respite

Amendment / Modification

This amendment extends the deadline for the receipt of offers for Solicitation 36C25226Q0180.

• The hour and date for the receipt of offers has been extended.

• The deadline for submitting offers is extended to June 19, 2026, at 11:00 AM CDT.

• Offerors must submit their quotes with all supporting documentation via email to carrie.deswarte@va.gov by the new deadline.

• The amendment also lists required documents for submission, including:

  • Completed SF-1449 (Boxes 17a, 30a, 30b, and 30c)
  • Completed Contract Administration Data (Page 5)
  • Completed Additional Contractor Information (Page 7)
  • Completed Price Schedule (Page 9)
  • Completed VA Notice of Limitations on Subcontracting (Attachment C)
  • Completed Quality Assurance Surveillance Plan (QASP) (Attachment B)
  • Signed Contractor Certification Immigration & Nationality Act (Attachment A)
  • Completed FAR Clause 52.212-3 or online Annual Representations and Certifications
  • Copies of all required insurance certificates
  • Listing of all Key Personnel
  • Copies of relevant permits/licenses/accreditations and certifications (Pages 26-27)
  • Copies of written policies and procedures (Pages 27-28)
  • Documentation demonstrating site control
  • Written statement confirming ability to adhere to VA approval for veteran termination/discharge requirements.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for Solicitation 36C25226Q0180.

• The hour and date for the receipt of offers has been extended.

• The original deadline of May 29, 2026, has been extended to June 19, 2026, at 11:00 AM CDT.

• Offerors must submit their quotes with all supporting documentation to the Contracting Officer via email by the new deadline.

• The amendment also lists required documents for submission, including:

  • Completed SF-1449 (Boxes 17a, 30a, 30b, and 30c)
  • Completed Contract Administration Data (Page 5)
  • Completed Additional Contractor Information (Page 7)
  • Completed Price Schedule (Page 9)
  • Completed VA Notice of Limitations on Subcontracting (Attachment C)
  • Completed Quality Assurance Surveillance Plan (QASP) (Attachment B)
  • Signed Contractor Certification Immigration & Nationality Act (Attachment A)
  • Completed FAR Clause 52.212-3 or online Annual Representations and Certifications
  • Copies of all required insurance certificates
  • Listing of all Key Personnel
  • Copies of relevant permits/licenses/accreditations and certifications (Pages 26-27)
  • Copies of written policies and procedures (Pages 27-28)
  • Documentation demonstrating site control for proposed facility
  • Written statement confirming ability to adhere to VA approval for veteran termination/discharge.

Solicitation / RFP / RFQ

This solicitation is for Contracted Residential Services - Medical Respite (CRS-MR) for veteran beneficiaries of the Edward Hines, Jr. VA Hospital. The goal is to provide a safe, healthy, and secure setting for recuperative care for vulnerable homeless veterans who are eligible for VA healthcare and determined to be literally homeless.

• Provide offsite Contracted Residential Services (CRS) Medical Respite (MR) Care.

• Services include safe housing, three meals daily, linkage to housing resources, enhancement of independent living skills, medical services oversight, harm reduction intervention, and case management.

• Facility must meet specific fire, safety, sanitation, and accessibility (ADA) standards.

• Contractor staff must meet specific qualifications, including RN/LPN presence for at least 35 hours/week and 24/7 on-site residential staffing.

• Veterans must be VA healthcare-eligible, homeless, and assessed as needing recuperative care. Sobriety is not a requirement for referral or stay.

• Services are not a substitute for long-term care or skilled nursing care. Detoxification or acute treatment is not provided.

• Contract Type: Indefinite Delivery – Indefinite Quantity (IDIQ), Fixed (unit) price.

• Ordering Period: Five years.

• Estimated Value: $19 Million (This appears to be an estimate for the total contract value, not a guaranteed minimum).

• Government's Minimum Quantity (Guaranteed): $350,000.00 for the first fiscal year.

• Offers must be submitted by the date and time specified in Block 8 of SF-1449 (June 10, 2026, 13:00 CT).

• Submission requires a completed SF-1449, Contract Administration Data, Additional Contractor Information, Price Schedule, VA Notice of Limitations on Subcontracting, QASP, Contractor Certification, FAR 52.212-3 representations, insurance certificates, key personnel list, permits/licenses, policies, facility site control documentation, and a statement on veteran discharge adherence.

• Evaluation will be based on Technical Capability, Past Performance, Socioeconomic Factors, and Price, with Technical Capability and Past Performance being approximately equal to Cost/Price.

• This acquisition is unrestricted.

• NAICS Code: 624229

• Size Standard: $19 Million

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference. FAR 52.212-3 and 52.212-5 are attached.

• Key contract clauses related to payment, ordering, subcontracting, security, and performance standards are included.

Form / Attachment / Pricing Sheet

This document is a certification form required for contractors to affirm compliance with the Immigration and Nationality Act of 1952, as amended. It ensures that contractors will not knowingly employ illegal aliens or foreign nationals in violation of their visa status while performing services for the Department of Veterans Affairs (VA).

• Contractor's certification of compliance with the Immigration and Nationality Act and related laws.
• Prohibition against employing individuals in violation of their immigration status.
• Requirement to comply with "E-Verify" requirements and relevant Federal Acquisition Regulations.
• Agreement to obtain similar certifications from subcontractors.
• Fields for Signature, Date, Typed Name and Title, and Company Name.
• A statement regarding the potential for prosecution under 18 U.S.C. 1001 for false certifications.

Bidders must complete and submit this form to certify their adherence to immigration laws and regulations as they pertain to their workforce engaged in VA contracts. Failure to comply may result in contract termination. This form is crucial for proposal preparation and demonstrates a commitment to legal employment practices.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) designed to evaluate contractor performance for the Contracted Residential Medical Respite Program for the Department of Veterans Affairs (VA). It outlines how the government will monitor and assess the contractor's adherence to contract standards.

• Monitoring Methods: Details systematic approaches including direct observation, periodic/random inspections, complaint reviews, scorecard data analysis, contractor reporting, and site visits.
• Government Roles: Defines responsibilities for the Contracting Officer (CO)/Contract Specialist (CS) and the Contracting Officer’s Representative (COR).
• Performance Standards: Lists specific performance measures, standards, acceptable quality levels (AQLs), surveillance methods, and frequency for key areas such as Access, Negative Exits, Notifications, Case Management, and Nursing.
• Ratings: Explains the rating scale (Exceptional, Very Good, Satisfactory, Unsatisfactory) used to evaluate performance against standards.
• Documentation: Outlines procedures for documenting performance, issuing Contract Reports (CRs) for deficiencies, and the process for corrective action plans.
• Forms: Includes a template for Contract Reports (CRs) to document issues and contractor responses.

This QASP is crucial for bidders as it clearly defines the performance expectations and quality standards the VA will use to evaluate the contractor's success in providing the Contracted Residential Medical Respite Program. Understanding these metrics and surveillance methods will help potential bidders tailor their proposals to meet or exceed these requirements and anticipate the government's oversight approach.

Form / Attachment / Pricing Sheet

This document, "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022)", outlines the requirements and certifications related to subcontracting limitations for offerors. It serves as a mandatory form that must be completed, signed, and returned with a bid, quotation, or proposal.

• Services Contracts: The contractor must not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Subcontracted work by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: The contractor must not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Subcontracted work by a similarly situated VIP-listed subcontractor counts towards this limit. Costs of materials are excluded.
• Special Trade Construction Contracts: The contractor must not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Subcontracted work by a similarly situated VIP-listed subcontractor counts towards this limit. Costs of materials are excluded.
• Certification: Offerors must certify their compliance with these limitations. Failure to provide this certification will result in the offer being deemed ineligible for evaluation and award.
• Compliance Verification: Offerors agree to cooperate with the VA and provide documents (e.g., invoices, subcontracts) to demonstrate compliance upon request, both during performance and upon completion.
• Penalties: False or fraudulent certifications are subject to criminal, civil, or administrative penalties.

This document is critical for bidders to understand the subcontracting restrictions applicable to the opportunity. Bidders must carefully review these limitations based on the contract type (services, general construction, or special trade construction) and ensure they can comply. Failure to complete and submit this certification accurately will lead to disqualification. The document also details the potential consequences of non-compliance and the VA's right to verify adherence.

Solicitation / RFP / RFQ

This solicitation is for Contracted Residential Services - Medical Respite. The Department of Veterans Affairs, Great Lakes Acquisition Center, is seeking proposals for these services.

• The core service required is Medical Respite.

• Not specified in the provided text.

• Response Date/Time/Zone: June 10, 2026, 13:00 Central Time, Chicago, USA.

• Archive: 10 days after the response date.

• Not specified in the provided text.

• Solicitation Number: 36C25226Q0180

• Product/Service Code: G099

• NAICS Code: 624229

• Contracting Office Address: Department of Veterans Affairs, Great Lakes Acquisition Center, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• Point of Contact: Carrie DeSwarte, carrie.deswarte@va.gov, 414-844-4845.

Solicitation / RFP / RFQ

This is a Sources Sought Notice for Contracted Residential Services (CRS) - Medical Respite (MR) Care Services for the Edward Hines, Jr. VA Hospital. The Great Lakes Acquisition Center (GLAC) is seeking contractors to provide a safe, clean, comfortable, sober, private, and secure environment for homeless Veterans requiring short-term recuperative care. The goal is to aid Veterans in recovery from minor ailments or injuries, prevent worsening symptoms, and reduce rehospitalization, ultimately facilitating discharge to permanent housing. Services are for VHA healthcare-eligible Veterans preparing for or recovering from medical procedures.

• Provide a low-barrier therapeutic and rehabilitative environment (not for detoxification or acute treatment).

• Facility must be within the Hines VA catchment area.

• Facility must meet all local, State, and Federal licensing, health, and fire safety standards (NFPA 101 Life Safety Code).

• At least 5-7% of beds must meet ADA accessibility guidelines.

• Ensure structural soundness, adequate ventilation, safe water supply, and proper illumination.

• Implement preventative measures against infectious diseases.

• Provide on-site private office space for Hines HCHV CRS Coordinator.

• Maintain functional Automated External Defibrillators (AEDs) and staff trained to operate them.

• Implement 24/7 security measures (staff or system, secured entry, cameras, exterior lighting).

• Provide separate accommodations for male and female Veterans, with secure segregation for females.

• Ensure food is prepared, served, and stored under sanitary conditions.

• Provide sufficient staff, including nurses (35+ hrs/week) and case managers (35+ hrs/week).

• Offer safe housing with laundry, kitchen, activity room, and restroom facilities.

• Facilitate same-day placements.

• Provide three meals daily with snacks, accommodating dietary restrictions.

• Link Veterans to permanent and transitional housing.

• Assist with Activities of Daily Living (ADL).

• Provide Harm Reduction Intervention and Housing First approach.

• Offer medication management and education (24/7 staff availability).

• Provide mental health services for assessment, intervention, and referrals.

• Contract Type: Firm, fixed-price Indefinite Delivery / Indefinite Quantity (IDIQ).

• Period of Performance: Anticipated April 1, 2026, through May 31, 2031 (five years).

• NAICS Code: 624229 (Other Community Housing Services), Size Standard: $19.0 million.

• This is a Sources Sought Notice for market research purposes only; not a Request for Quote.

• Interested parties must submit a response via email to Carrie.Deswarte@va.gov by January 19, 2026, 1:00 p.m. Central Time.

• Responses should include: company background, experience, socioeconomic status, past performance, UEI number, SAM registration verification, and a copy of current liability insurance.

• Small businesses must indicate compliance with Limitations on Subcontracting.

• All-inclusive estimated per diem rates for Years 1-5 are required for market research.

• No specific set-aside is mentioned; all interested parties regardless of socioeconomic status are encouraged to respond.

• The government reserves the right to reject any or all responses.

• No contractual arrangement will result from this announcement.

• Document is a Sources Sought Notice, not a solicitation for quotes.