Grounds Maintenance

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for grounds maintenance at Offutt Air Force Base (OAFB). The requirement is for non-personal services to ensure healthy grounds and a clean, neat, and professional appearance.

• Personnel, equipment, tools, and supervision for grounds maintenance.

• Services include promoting healthy growth of grass, trees, shrubs, and plants.

• Services must be performed in accordance with the Performance Work Statement (PWS).

• Subject to Service Contract Labor Standards FAR 52.222-41 and Wage Determination No. 2015-5005, version 27.

• Contract type: Not explicitly stated, but implies a firm-fixed-price contract based on CLINs.

• Period of Performance: Not explicitly stated for the base contract, but CLINs indicate performance from April 2026 through March 2031, with option periods extending further.

• Estimated Value: Not stated.

• Site Visit: Monday, 23 February 2026, at 09:00 AM CST. EAL form must be submitted by COB 17 February 2026. Base access is not guaranteed.

• Questions Due: Friday, 27 February 2026, by 12:00 PM CST. Answers will be posted on SAM.gov by Tuesday, 3 March 2026.

• Offer Due Date: Monday, 9 March 2026, at 12:00 PM CST.

• Submission: Signed solicitation, filled-in provisions, pricing quotation, and technical capability plan (max 15 pages) via email to nichole.barragan.2@us.af.mil and casey.hupton.1@us.af.mil.

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous, considering price and other factors. Evaluation factors include:

  • Price: Total Evaluated Price (TEP) based on total price for all CLINs.
  • Technical: A plan demonstrating how the vendor will meet PWS requirements, including specific details on cattail removal, contingency plans, spill control, GPS equipment usage, and understanding of RAB and background checks.

• Award will be made without discussions.

• 100% Small Business Set-Aside under NAICS Code 561730.

• All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

• RFQ Number: FA4600-26-Q-0016.

• Offerors must be registered in SAM.gov.

• Quotes must be valid for 60 calendar days from the date of submission.

• Attachment #3 "Grounds MX_Pricing Schedule A" must be completed for future tree pruning.

• Contact Information: Nichole Barragan (nichole.barragan.2@us.af.mil) and Casey Hupton (casey.hupton.1@us.af.mil).

• References: FAR, DFARS, AFFARS available at https://www.acquisition.gov.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) attachment, specifically CDRL A004, related to Quality Assurance Program (QAP) requirements. It outlines the data items that will be delivered by the contractor.

• Lists specific data items required for the Quality Assurance Program.
• Specifies the format, frequency, and submission method for each data item.

Bidders must review this CDRL to understand the specific quality assurance documentation and reporting they will be required to provide if awarded the contract. This will impact resource allocation and proposal development for quality control and assurance.

Other / Unclassified

This document is a map of an airfield with several "stops" marked. It provides directions for a site visit.

Potential bidders should note the meeting point and the locations to be visited during the site visit. This information is crucial for understanding the physical scope and logistics of the opportunity.

• Meeting Point: Building 301 D, outside Entrance 3 (Airman's Attic).
• Purpose of Meeting: To look at storage space and board a bus.
• Site Visit Stops:
  • Stop 1: B185 Weather Wing and Cemetery
  • Stop 2: Kenney Gate Static Displays and Fence line
  • Stop 3: Parade Field and Historic Dorms
  • Stop 4: B1000
  • Stop 5: B500
  • Stop 6: Airfield Management

Form / Attachment

This document is the 55 SFS Form 31, which serves as the Entry Authority Listing (EAL) for Offutt Air Force Base (OAFB). It provides the mandatory template and instructions for sponsors to request installation access for visitors and personnel for specific events or contract-related activities.

• Processing Instructions: EALs must be submitted at least five duty days prior to an event. Lists must be alphabetical and include full identity information for all personnel aged 17 and older.
• Identification Requirements: All credentials must meet REAL ID Act of 2005 standards. The document includes a detailed guide (Attachment 1) on acceptable identification, including Enhanced Driver's Licenses, U.S. Passports, Permanent Resident Cards, and Global Entry cards.
• Foreign National Visitors (FNV): Specific two-level vetting procedures are required for FNVs, involving the 55th Wing Information Protection office and the Pass and Registration office.
• Sponsor Responsibilities: Sponsors are responsible for guest conduct, must be present at the event, and must brief guests on base regulations (e.g., vehicle searches, seatbelt use, and restricted areas).
• Data Collection: The form requires guest names, sex, date of birth, driver's license/passport numbers, and citizenship.
• Gate Information: Provides specific operating hours for the USSTRATCOM, Kenney, and Bellevue gates.

For potential bidders and contractors, this document is critical for operational planning. It outlines the exact administrative requirements and lead times (5 business days) necessary to gain base access for employees, subcontractors, or delivery personnel. Failure to comply with the REAL ID requirements or FNV vetting processes detailed here could result in denied entry and project delays.

Form / Attachment / Pricing Sheet

This document is a CDRL (Contract Data Requirements List) attachment, specifically A006, related to Hazardous Materials (HazMat) management. It outlines the requirements for data that the contractor must deliver to the government.

• Specifies the format, content, and delivery schedule for HazMat data.
• Details the specific information required regarding hazardous materials, including identification, handling, storage, transportation, and disposal.

Bidders must review this CDRL to understand their data delivery obligations concerning HazMat if they are awarded the contract. This includes the effort and resources required to generate and submit the specified HazMat data in the correct format and on time.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) attachment, specifically CDRL A007, related to "Pass and ID" requirements. It outlines the data deliverables required from the contractor.

• Specifies the format, frequency, and content of data to be delivered by the contractor.
• Details the "Pass and ID" requirements, which likely pertain to identification and tracking of items or personnel.

Bidders must review this CDRL to understand the specific data reporting and documentation obligations associated with the "Pass and ID" aspect of the contract. This will impact resource allocation, project management, and proposal pricing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services for Grounds Maintenance at Offutt Air Force Base, NE. The requirement is for non-personal services to ensure grounds maintenance promotes healthy growth and presents a clean, neat, and professional appearance, in accordance with the Performance Work Statement (PWS).

• Comprehensive grounds maintenance services.

• Services include personnel, equipment, tools, and supervision.

• Must adhere to the Performance Work Statement (PWS).

• Subject to Service Contract Labor Standards FAR 52.222-41.

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated in this section, but detailed in CLINs and Option Periods.

• Estimated Value: Not stated.

• Site Visit: Monday, 23 February 2026, 09:00 AM CST. EAL form must be completed and returned by 17 February 2026.

• Questions Due: Friday, 27 February 2026, 12:00 PM CST. Answers will be posted on SAM.gov by Tuesday, 3 March 2026.

• Offer Due Date: Monday, 9 March 2026, 12:00 PM CST.

• Submission Method: Email to nichole.barragan.2@us.af.mil and casey.hupton.1@us.af.mil.

• Proposal Contents: Signed solicitation, filled-in provisions, Price Quotation, Technical Capability (max 15 pages), and Fill-In Clauses/Provisions.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous, considering Price and Technical factors. The Government intends to award without discussions.

• 100% Small Business Set-Aside under NAICS Code 561730.

• All prospective offerors must be registered in the System for Award Management (SAM.gov).

• RFQ Number: FA4600-26-Q-0016.

• Applicable Labor Laws: Service Contract Labor Standards FAR 52.222-41, Wage Determination No. 2015-5005, version 27.

• References: FAR, DFARS, AFFARS available at https://www.acquisition.gov.

• Contract Administration: Includes clauses for WAWF payment instructions, limitations of government obligation, and continuation of essential contractor services.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for grounds maintenance at Offutt Air Force Base (OAFB) to ensure a healthy, clean, neat, and professional appearance of grounds, trees, shrubs, and plants.

This PWS outlines requirements for maintaining various types of grounds, including:

• Improved Grounds: Mowing, edging, trimming, weed control, munition storage area maintenance, irrigation (operation and maintenance), debris removal, leaf removal, lawn conditioning (fertilization, aeration), pest control, and lawn repair.

• Semi-Improved Grounds: Mowing, trimming, and base perimeter fence line maintenance.

• Bird Area Strike Hazard (BASH): Mowing, airfield light fixture maintenance, and herbicide/insecticide application, with specific coordination requirements for airfield operations.

• Un-Improved Grounds: Mowing to prevent woody encroachment.

• Vegetative Beds, Inert Beds, Rock Beds, and Related Areas: Maintenance including weeding, mulching, edging, fertilizing, watering, and plant replacement for specific areas like Bldg 500, Bldg 185, and USSTRATCOM bio-retention ponds.

• Surface Drainage Ditches: Clearing of debris and vegetation to ensure continuous water flow.

• Standing Water Areas: Maintenance to meet surrounding area standards.

• Tree Services: Identification of hazardous trees, pruning, trimming, and removal, with specific timeframes and standards.

• Special Requirements: Includes emergency services, xeriscaping, special cuts for events, and planting of trees, shrubs, and vegetative beds.

• Evolving Requirements: Contractor must be prepared for unanticipated but related work within the scope of the contract.

• Performance is evaluated based on results, COR surveillance, tenant satisfaction, and customer complaints.

• Specific performance objectives (PO) are outlined with thresholds for "Excellent," "Very Good," "Satisfactory," and "Marginal" performance per month.

• Quality Control Plan required.

• Growing season is April 1 through October 31.

• Services are performed at Offutt Air Force Base (OAFB).

• Contractor must comply with all applicable federal, state, local, DoD, and Air Force regulations, plans, and policies, including those related to pesticides and hazardous materials.

• Workers performing pest control must have current state certification.

• Hazardous materials require CO approval prior to use.

• Contractor must obtain necessary permits, licenses, and certifications.

• Specific security requirements, including Restricted Area Badges and National Agency Checks, are detailed.

• Contractor must provide on-site contract manager and alternate.

• Work is performed during normal duty hours (0700-1630 Mon-Fri), excluding federal holidays, unless otherwise required.

Form / Attachment / Pricing Sheet

This document provides an aerial view of areas designated for "Parade Field and Static Displays." It highlights specific zones, marked in magenta, that are estimated and require contractor confirmation before bidding.

• Aerial imagery of the opportunity site.
• Marked areas (in magenta) indicating potential parade field and static display locations.
• A legend identifying "VEGETATIVE" areas.
• A scale bar for measurement in feet.
• A note stating: "Areas are estimated contractor must confirm before bidding."

This attachment is crucial for bidders to understand the potential scope and physical layout of the areas involved in the opportunity. The explicit instruction for contractors to confirm these estimated areas before bidding emphasizes the need for on-site verification and accurate planning for proposals.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) attachment, specifically A004, related to Quality Assurance Program (QAP) requirements. It outlines the data items that will be required from the contractor.

• Lists specific data items required under the contract.
• Specifies the format, frequency, and submission method for each data item.
• Details the Quality Assurance Program (QAP) requirements.

Bidders must review this CDRL to understand the specific documentation and reporting deliverables expected if they are awarded the contract. This includes understanding the QAP requirements and any associated data submittals, which will impact proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document is Pricing Schedule A, an attachment to the solicitation. It is used by bidders to provide pricing for various grounds maintenance services, specifically tree pruning and removal.

• Service Categories: Pruning (Extra Small, Small, Medium, Large) and Removal (Extra Small, Small, Medium, Large).
• Pricing Columns: BY, OY1, OY2, OY3, OY4, and Extension.
• Tree Size Definitions: The document references PWS paragraph 1.9.1.4 for definitions of tree sizes (Extra Small, Small, Medium, Large) and associated removal timeframes.
• Removal Timeframes: Extra Small trees (<=3" diameter) within 2 workdays; Small trees (3" to <24" diameter) within 5 workdays; Medium trees (24" to <36" diameter) within 10 workdays; Large trees (36" and above diameter) within 10 workdays.

Bidders must use this schedule to input their proposed costs for each service item. The "Extension" column likely requires calculation based on unit pricing (BY, OY1-OY4) and potentially quantities not detailed in this excerpt. Understanding the tree size definitions and removal timeframes is crucial for accurate pricing and proposal submission.

Form / Attachment / Pricing Sheet

This document is a Pesticide Report, identified as CDRL A002. It is an attachment to the SAM.gov opportunity record.

• The document is a PDF file.
• Its purpose is to report on pesticides, likely related to a contract's requirements or deliverables.

Bidders should review this document to understand the specific reporting requirements related to pesticides that may be part of the contract's scope of work or deliverables. This information is crucial for accurately preparing proposals and understanding compliance obligations.

Form / Attachment / Pricing Sheet

This document provides estimated workload data for grounds maintenance tasks, including quantities, units, and frequency. It serves as an attachment to inform bidders about the expected scope and volume of work.

• Improved Grounds: Estimated at 128.92 Acres, to be maintained 3-5 inches.
• Improved Grounds Edging: Estimated at 100,173 Linear Feet (LF).
• Vegetative Bed Maintenance: Estimated at 4.81 Acres, to be performed twice a month.
• Leaf Removal: Estimated at 755.31 Acres, to be performed six times a year.
• Mulching (Improved): Estimated at 1482 Cubic Yards (CY), annually.
• Weed Control (Hard Surfaces): Estimated at 261.72 Acres.
• Perimeter Fence Line: Estimated at 38,280 LF.
• Herbicide/Insecticide Applications: Various quantities for Spring, Spring & Fall, and Late Summer applications.
• BASH (Broadleaf Weed and Brush Control): Estimated at 450.03 Acres, to be maintained 7-14 inches.
• Un-Improved Grounds: Estimated at 251.75 Acres, to be serviced three times a year.
• Surface Drainage Ditch Maintenance: Estimated at 6440 LF.
• Tree Pruning: Estimated at 300 Hours.
• Emergency Tree Pruning: Estimated at 100 Hours.
• Tree and Stump Removal: Estimated at 40 Each (EA).
• Emergency Tree and Stump Removal: Estimated at 20 Each (EA).
• Special Cuts: Estimated at 6 Each (EA).

This document is crucial for bidders to estimate the resources, labor, and materials required to perform the grounds maintenance services. It provides quantitative data for each task, enabling more accurate proposal development. Bidders are advised that all measurements are estimates and must be verified before submitting their bid.

Form / Attachment / Pricing Sheet

This document is a map titled "Attachment 4_Appendix B Grounds Map 2026" which visually depicts different zones of grounds maintenance at an unspecified Air Force installation. It serves as an appendix to a larger solicitation or contract document.

The map is color-coded to represent various ground categories:

• BASH (Base Area Support Hub?): 450.03 acres
• Improved: 128.92 acres
• Semi-Improved: 172.24 acres
• Special Area: 16.72 acres
• Unimproved Mowed: 248.0 acres

This map is crucial for bidders to understand the physical scope and types of grounds maintenance required for the opportunity. It provides a visual breakdown of the acreage allocated to different maintenance categories, which will inform bidding strategies, resource allocation, and pricing for grounds maintenance services.

Form / Attachment / Pricing Sheet

This document provides an aerial view and mapping of specific areas related to Buildings 500 and 185, and Kenney Gate. It appears to be a site plan or map intended to delineate areas of interest for a potential project.

• The document displays aerial imagery with highlighted areas in blue, pink, and green.
• A legend indicates that these highlighted areas represent 'NON VEGETATIVE', 'VEGETATIVE', and 'SIDEWALK'.
• The areas are noted as estimates, and contractors are instructed to confirm them before bidding.
• Scale bars and directional indicators (N, W, E, S) are provided for spatial reference.

This attachment is crucial for bidders to understand the physical scope and potential work areas associated with the opportunity. It provides a visual representation of the site, helping bidders to assess the extent of work required, identify potential challenges, and prepare more accurate proposals. Bidders must use this information to conduct their own site assessments and confirm the boundaries and nature of the areas indicated.

Form / Attachment / Pricing Sheet

This document is an "Overall Landscape Plan (Future)" which provides a visual representation of proposed landscape features and maintenance levels. It serves as a guide for future landscape development and maintenance activities.

• The plan uses color-coding and symbols to denote different landscape zones and maintenance requirements.
• Key areas indicated include:
  • GRASS (various levels of improvement and maintenance)
  • ORNAMENTAL GRASS, SHRUBS & GROUND COVER
  • Areas requiring specific maintenance like "MONTHLY (APRIL-OCTOBER) WEED" and "ANNUALLY REPLACE MULCH TO MATCH".
• A legend provides definitions for symbols and color-coded areas.
• A scale bar and north arrow are included for spatial reference.

This attachment is relevant for bidders involved in landscape maintenance or development contracts. It outlines the expected landscape features, their current or future state, and the required maintenance regimes. Bidders should review this plan to understand the scope of work related to landscaping, including the types of vegetation, the frequency and nature of maintenance, and the overall design intent for the site.

Form / Attachment / Pricing Sheet

This document, "Attachment 8_APPENDIX H - HAZARDOUS MATERIAL REQUEST", is a form used by contractors to request authorization for the use of potential Hazardous Materials (HAZMAT) on Offutt Air Force Base (AFB). It also serves to ensure that all HAZMAT brought onto the installation is properly authorized, managed, and tracked, with a requirement for removal of any remaining HAZMAT by final project acceptance or beneficial occupancy.

• Requirement: Aligns with AFM 32-7002 para 3.3.2.2.2 regarding authorization, management, and tracking of HAZMAT.
• Safety Data Sheets (SDSs): Contractors must submit current SDSs for all HAZMAT intended for use on base with this form.
• Notes:
  • This form is for requesting authorization before HAZMAT is brought on base.
  • Contractors must remove all remaining chemicals by final project acceptance or beneficial occupancy.
• Information to be Provided by Contractor:
  • Project Number/Title, Project Location, Project Start Date, Project End Date
  • Contractor Company Name, Contact Name, Contact Phone, Contact eMail Address
• Instruction: A table requires listing information from SDSs, including:
  • Product Name, Manufacturer Name, NSN or SDS #, SDS Date, Container Size, Quantity
• Government Use: Includes fields for Government Authorizing Signature and Date.
• Contact Information: 55 CES/CEIE (Environmental Element) is the point of contact for questions, with a provided phone number (402-294-4087).

This form is critical for any bidder planning to use or bring any hazardous materials onto Offutt AFB as part of their contract work. It outlines the specific authorization process, documentation requirements (SDSs), and responsibilities for managing and removing HAZMAT. Failure to comply with this process could prevent the use of necessary materials or lead to non-compliance issues.

Form / Attachment / Pricing Sheet

This document, titled "Appendix F - Areas known to hold water," visually identifies specific locations on or near Offutt Air Force Base that are prone to wet conditions or standing water. It serves as an informational attachment to a larger solicitation or contract, likely to inform bidders about potential environmental or site conditions that may impact performance or planning.

• Maps of the Offutt Air Force Base area.
• Red markings indicating areas identified as wet or having standing water.
• A legend explaining the meaning of the red markings.

This attachment is crucial for bidders to understand potential site conditions. It highlights areas that may require special consideration during site visits, planning, or execution of work, particularly if the opportunity involves outdoor activities, construction, or environmental management. Bidders should review these marked areas to assess any potential impact on their proposed approach, schedule, or costs.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5005, Revision 27) applicable to contracts in Iowa and Nebraska. It specifies the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act (SCA).

• Geographic Area: Covers specific counties in Iowa (Harrison, Mills, Pottawattamie) and Nebraska (Cass, Douglas, Sarpy, Saunders, Washington).
• Occupational Wage Rates: Lists numerous occupations with their corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (based on years of service), and Holidays (11 paid holidays).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate for 2025, $13.30/hour or higher if listed on the determination).
• Special Provisions: Includes information on night pay, Sunday pay, hazardous pay differentials, and uniform allowances.
• Conformance Process: Outlines the procedure (using Standard Form 1444) for classifying and determining wage rates for occupations not listed in the determination.

This wage determination is crucial for bidders to accurately estimate labor costs for any contract opportunity that falls within the specified geographic area and is subject to the Service Contract Act. Bidders must ensure their proposals reflect these minimum wage and fringe benefit requirements for all covered employees.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) attachment, specifically A001, related to the Integrated Project Management (IPM) for the opportunity. It outlines the data items required from the contractor.

• Lists various data items (e.g., reports, plans, schedules) that the contractor must deliver.
• Specifies the format, frequency, and submission method for each data item.

Bidders must review this CDRL to understand the reporting and documentation obligations associated with the contract. This will impact resource allocation and project management planning.

Form / Attachment / Pricing Sheet

This document, titled "Attachment 14_CDRL_A003_HazMat Inventory_1.28.26.pdf", appears to be a form or attachment related to a Contract Data Requirements List (CDRL) item A003, specifically concerning a Hazardous Materials (HazMat) Inventory. The date "1.28.26" suggests it is a deliverable due on January 28, 2026.

• CDRL A003: Indicates a specific data requirement for the contract.
• HazMat Inventory: The core subject matter, likely requiring bidders to detail hazardous materials management plans or inventories.
• Date 1.28.26: A specific deadline for submission or a reference date for the document's content.

Bidders should review this attachment to understand the specific requirements for reporting or managing hazardous materials as part of their proposed solution. It may impact operational planning, compliance, and the overall cost of performance. The submission deadline is a critical factor for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a placeholder indicating that the PDF viewer may not be able to display the document content. It suggests upgrading to the latest version of Adobe Reader or visiting a provided link for assistance.

• A "Please wait..." message.
• Information about potential PDF display issues.
• Links to download Adobe Reader and for further assistance.
• Trademark information for Windows, Mac, and Linux.

This document does not contain substantive information related to the opportunity's requirements, scope, or submission details. It serves as a technical notification regarding PDF display capabilities.

Form / Attachment / Pricing Sheet

This document is a CDRL (Contract Data Requirements List) attachment, specifically A008, related to a "Crisis Plan." It is provided as part of the overall opportunity documentation.

• The document is titled "Attachment 19_CDRL_A008_Crisis Plan_1.28.26.pdf".
• It is a PDF file with a size of 54452 bytes.
• It was posted on February 4, 2026.

Bidders should review this attachment to understand the specific requirements for a "Crisis Plan" as defined by the CDRL. This will be crucial for understanding the deliverables and compliance expectations if they intend to bid on the opportunity.

Form / Attachment / Pricing Sheet

This document, titled "Attachment 20_CDRL_A009_POCs_1.28.26.pdf", is an attachment to a SAM.gov opportunity record. Its specific purpose is not detailed in the provided metadata or the document content itself, which appears to be a placeholder or error message.

As the document content is not accessible and appears to be a generic PDF viewer message, no specific fields, categories, or data points can be identified.

Due to the inaccessibility of the document's actual content, its relevance to bidders cannot be determined at this time. It is likely intended to contain specific information such as Contract Data Requirements List (CDRL) details or Points of Contact (POCs) relevant to the opportunity, but this cannot be confirmed.