GSA Fleet Lease Vehicle Auction & Marshalling Services Guam

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential vendors regarding solicitation 47QMCA26R0030.

• Workspace: Shared administrative workspace is acceptable; a dedicated private office is not required.
• IT Connectivity: Specific requirements for power outlets, network access, and IT connectivity are detailed in sections 3.0, 4.0, 5.0 of the Statement of Work, and the Access-Control_CIO-IT-Security attachment.
• File Storage: Vendors can determine how government-furnished property is secured; a separate secured room is not mandated.
• Government-Issued Items: Estimated quantity of license plates, fleet cards, and telematics devices is up to 300 items. These are ordered in bulk to ensure availability for installation.
• Vehicle Inventory Volume: Vendors will provide their capacity as part of the proposal; GSA will assess if it meets agency needs.
• Incumbent Contractor: There is no incumbent contractor for this requirement.
• Vehicle Type Mix: The fleet primarily consists of light-duty vehicles (trucks, SUVs, sedans), with minimal medium-duty, heavy-duty, and electric/hybrid vehicles.
• Sales Platform: Vendors must use GSA's AutoIMS for condition reports or perform "Sales Preparation" if they do not have AutoIMS access. Linking to external auction platforms is not permitted.

This Q&A document clarifies requirements and processes, potentially impacting how vendors prepare their proposals and understand operational aspects of the solicitation. It directs vendors to specific sections of the solicitation and attachments for detailed information on security, facility requirements, and digital sales processes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to establish a Blanket Purchase Agreement (BPA) in Guam for auction and marshalling services supporting the General Services Administration's Fleet Program Office. The services encompass receipt, inspection, preparation, and assignment/termination of Government-owned or leased vehicles.

• Auction and marshalling services for Government vehicles.

• Specific work requirements are detailed in the attached Statement of Work (SOW).

• Annual estimate of 1130 vehicles to be marshalled.

• BPA will be effective for a 12-month base period with three 12-month option periods.

  • Base Period: June 1, 2026 – May 31, 2027
  • Option Period 1: June 1, 2027 – May 31, 2028
  • Option Period 2: June 1, 2028 – May 31, 2029
  • Option Period 3: June 1, 2029 – May 31, 2030

• Service Contract Act applies; DOL Wage Determination 2015-5693 REV 26 applies.

• Questions Deadline: February 26, 2026, 3:00 pm Central Time (via email).

• Quote Deadline: March 12, 2026, 3:00 pm Central Daylight Time (via email).

• Submission Format: Complete and return the attached Vendor Response Document and provide pricing using the attached Schedule of Services in Microsoft Excel format.

• Evaluation: BPAs will be issued on the basis of best value, considering technical capability and price. Technical capability will be evaluated based on the Vendor Response Document and a subsequent site visit. Prices must be fair and reasonable.

• Preference: Preference will be given to vendors also offering auction services.

• Pre-Proposal Conference: Tuesday, February 24, 2026, 2:00 pm Central Time (via Google Meet). RSVP required by February 23, 3:00 pm Central Time.

• Full and open competition.

• NAICS Code: 811111 (Small business size standard $9M). If sales services are offered, NAICS code 425120 (Small business size standard 125 employees).

• Offerors must be registered in SAM.gov.

• Offerors must self-certify they are not suspended or debarred.

• Vendor must be the owner or legal lessee of the facility at the time of solicitation.

• Solicitation documents are available only via download from beta.SAM.gov (https://sam.gov/). No hard copies will be issued.

• A BPA is a streamlined method for acquiring services; it is not a contract. All calls/orders must be acknowledged by the BPA Holder.

Statement of Work (SOW)

To provide customer-centric marshalling services, leveraging industry best practices, to maximize returns on vehicles sold and reduce logistical costs through digital, remote, and/or in-lane sale solutions.

This contract covers support services for marshalling new and existing Federal government vehicles, installing third-party telematics/communication devices, selling used Federal government vehicles, and transporting vehicles as necessary. Annually, an estimated 60,000 vehicles will be marshalled, with approximately 30,000 sold across the U.S., its territories, and worldwide. The scope includes:

• Marshalling Support Services:

  • New vehicle delivery inspection and acceptance.
  • License plate and GSA Fleet Services Card management.
  • Releasing vehicles to GSA customers.
  • Receiving used vehicles.
  • Preparation of used vehicles for release to new customers.
  • 3rd party device management (telematics, tracking, communication).
  • Fueling and charging.
  • Vehicle movement.
  • Optional services: Notary, Sales Preparation, Test Drive, Enhanced Imagery, Enhanced Condition Reporting, Removal of Private/Sensitive Data.

• Sales Preparation Services (Optional):

  • Coordinating required vehicle inspections and certifications.
  • Sale timing coordination.
  • Vehicle movement (greater than 25 miles).
  • Removal of license plates and Fleet Services Cards for sale.
  • Fuel and charging for sales.
  • Digital imagery capture.
  • Condition reporting.
  • Maintenance, repairs, and reconditioning.
  • Sale vehicle decommissioning and equipment disposal.
  • Public vehicle inspection period.
  • Post-sale storage, release, and removal of purchased property.
  • Remote inspection of completed services.

• Administrative Vehicle Sales Services (Optional):

  • Utilizing the GSAFleet.gov sales platform.
  • Marketing and advertising sales.
  • Coordination with sales preparation contractors.
  • Sales catalog and inventory management.
  • Customer service and bidder registration.
  • Sale documentation (pre-sale, to buyer, to other contractors, post-sale).
  • Payment collection and reconciliation.

• In-Lane Vehicle Sales Support (Optional):

  • In-lane sales support (customer service, traffic control, starting vehicles, moving vehicles).
  • Concurrent live broadcast remote consignor capabilities.
  • Audio-visual recordings of sales.

• Hours of Work: Monday through Friday, 8:00 a.m. to 5:00 p.m. daily. Available to accept/release vehicles a minimum of 30 hours a week.

• Location: Contractor must own or legally lease the facility where performance occurs. Facilities will be inspected by GSA.

Documents essential for performance include: General Sale Terms and Conditions SF-114C, GSA Bill of Sale Form, GSA Form 3169, GSA Special Sales Terms and Conditions, Standard Form 97-1, GSAFleet.gov electronic Tools, GSA Fleet Policy, Telematic Installation Guides, and Manufacturing Pre-Delivery Inspection (PDIs).

• Contractor must assign a program manager as the primary point of contact.
• Services must comply with federal laws, regulations, and policies.
• Contractor is responsible for all subcontracting actions.
• Use of GSAFleet.gov and eTools for inventory management, reporting, and sales activities is mandatory.
• Data clearing protocols must adhere to NIST guidelines.
• Contractor must avoid conflicts of interest.
• Government Furnished Property (GFP) includes government vehicles, Fleet Services Cards, license plates, telematics devices, and other installed devices. Contractor is responsible for secured storage and financial responsibility for loss, destruction, or damage beyond normal wear and tear.
• Storage charges may apply after 46 days of vehicle acceptance.
• Contractor is prohibited from using government-owned vehicles or GSA Fleet Services Cards for personal or business use.

Solicitation / RFP / RFQ

This document, "52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Nov 2025)" and "52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)", outlines the instructions for submitting offers and the standard terms and conditions applicable to solicitations for commercial products and services. It details the requirements for offer submissions, the period for offer acceptance, and procedures for late submissions, modifications, and withdrawals.

• Offers must include the solicitation number, offeror's name, address, telephone number, Unique Entity Identifier (UEI), and EFT indicator.

• Offers must contain information necessary for evaluation as described in the solicitation and 52.212-2.

• Offerors must provide responses to provisions requiring completion, representations, and certifications (unless submitted via SAM).

• A statement of agreement with all terms, conditions, and amendments is required.

• The offeror agrees to hold prices firm for 60 calendar days from the offer receipt date, unless otherwise specified.

• The contract type is for commercial products and services.

• The period for acceptance of offers is 60 calendar days.

• The document references "52.217-8 Option to Extend Services" and "52.217-9 Option to Extend the Term of the Contract", indicating potential for contract extensions.

• "52.228-10 Vehicular and General Public Liability Insurance" clause specifies insurance requirements.

• Offers must be submitted by the exact time specified in the solicitation.

• The Government may reject any or all offers, accept other than the lowest offer, and waive informalities.

• The Government intends to evaluate offers and award without discussions, but reserves the right to conduct discussions if necessary.

• Post-award debriefings will disclose agency evaluation of weak/deficient factors, evaluated cost/price and ratings, overall ranking, rationale for award, and make/model for commercial products.

• Not explicitly detailed in these clauses, but bidders should refer to the main solicitation for specific set-aside information.

• The contract incorporates numerous FAR and GSAR clauses by reference, including those related to definitions, inspection/acceptance, assignment, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination for convenience/cause, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.

• Specific clauses like "52.252-2 Clauses Incorporated By Reference" and "GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions of Commercial Products and Commercial Services" are included.

Form / Attachment / Pricing Sheet

This document is a pricing spreadsheet associated with Solicitation No. 47QMCA26R0030. It is intended for contractors to insert their proposed pricing for various line items related to vehicle services.

• Solicitation Number: 47QMCA26R0030
• Contractor Name: Placeholder for bidder to insert.
• Facility Location: Placeholder for bidder to insert.
• Fixed Rate of Escalation for Option Periods: Placeholder for bidder to insert.
• Line Items: Details specific services such as vehicle delivery, release, preparation, telematics, fueling, vehicle movement (standard, non-standard, inoperable, door-to-door, ocean freight), notary services, inspections, mechanical maintenance, repair, parts discounts, decommissioning, disposal, remote inspection, test drives, enhanced imagery/reporting, data removal, administrative sales support, in-lane sales support, and storage.
• Units: Specifies the unit of measure for each line item (e.g., Vehicle, Mile, Labor Hour, Discount, Day).

Bidders must use this spreadsheet to provide their detailed pricing for each service line item as required by the solicitation. This document is critical for proposal preparation and will be a key component in the evaluation process. Contractors need to fill in their proposed unit prices, contractor name, facility location, and escalation rate.

Solicitation / RFP / RFQ

This document is a solicitation for a Blanket Purchase Agreement (BPA) related to Solicitation # 47QMCA26R0030. It requests information and representations from potential contractors regarding their ability to provide services and meet facility requirements for vehicle sales and support.

• Services Offered: Contractors must indicate if they can provide Marshalling Support Services, Sales Preparation Services, Digital/Remote Auction Support Services, and In-lane Auction Support Services.
• Facility Requirements: The document outlines specific requirements for facilities, including security, space for vehicle delivery, hard surface parking, permanent restrooms, ADA compliance, secured storage for government property, temporary desk space for a COR, and internet access (Wi-Fi, Bluetooth, Mobile Data) throughout the facility, including vehicle exchange areas.
• Repair Shops: Details are required for Mechanical Repair Shops (size, bays, equipment, or subcontracting plans), Body Repair Shops (size, bays, paint booths, or subcontracting plans), and Reconditioning Shops (location, car washes, extractors).
• Insurance: Contractors must confirm compliance with vehicular and general public liability insurance requirements ($500,000 bodily injury, $50,000 property damage) and workers' compensation insurance.

This solicitation is for a Blanket Purchase Agreement (BPA).

• SAM Registration: Contractors must confirm their SAM registration status and that their annual representations and certifications are current. If not current, a completed FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, must be submitted.
• Information Required: Contractors need to provide company information, contact details for BPA administration and key personnel, remittance address, authorized negotiator, place(s) of performance, services offered, vehicle capacity (sales and marshalling), facility information, and insurance compliance.

Not explicitly stated in the provided text.

• The document includes sections for contractor information, contact details, payment address, authorized negotiator, place of performance, services offered, SAM registration status, vehicle capacity, facility information, and insurance requirements.
• Specific details regarding the size and capabilities of repair shops and reconditioning facilities are requested.

Form / Attachment / Pricing Sheet

This document is a Blanket Purchase Agreement (BPA) template that outlines the terms and conditions for furnishing on-site auction and marshalling services. It establishes the framework for future orders placed under this BPA.

• Description of Agreement: Supplier agrees to furnish on-site auction and marshalling services as per an incorporated Statement of Work (SOW).
• Period of Performance: Includes a 12-month base period (June 1, 2026 – May 31, 2027) with four 12-month option periods.
• Extent of Obligation: Government obligation is limited to authorized purchases.
• Pricing: Supplier agrees to pricing in the attached Schedule of Services.
• Purchase Limitation: Individual purchase limit not to exceed $1,500,000.
• Authorized Users: GSA Contracting Officers.
• Placing Orders: Orders can be placed telephonically, in person, or via government order forms, and must include specific details like BPA number, order number, date, line items, quantities, and prices.
• Invoices: Must be submitted monthly to the COR for review/approval before submission to the GSA Finance Office via the Treasury's Invoice Processing Platform (IPP). Specific invoice content requirements are detailed.
• Method of Payment: Electronic Funds Transfer (EFT).
• Cancellation: Either party may cancel with 30 days written notice.
• Service Contract Reporting: Required for contracts valued at $500,000 or greater.
• CPARS: Contractor performance evaluations will be submitted electronically.
• Price Adjustments: Automatic adjustments at option period exercise based on agreed escalation rates; additional adjustments require Contractor request and CO approval.

This document defines the contractual terms and conditions under which services will be procured. Potential bidders should review this agreement to understand the scope of services, performance period, ordering procedures, invoicing requirements, payment terms, and conditions for price adjustments. It serves as the foundational agreement for any subsequent task orders issued for auction and marshalling services.

Other / Unclassified

This document is Revision 7 of the "IT Security Procedural Guide: Access Control (AC) CIO-IT Security-01-07", dated February 10, 2025. It provides detailed guidance on implementing access control measures for General Services Administration (GSA) IT systems and data.

This document outlines the GSA's policies, procedures, and requirements for access control, aligning with NIST SP 800-53, Revision 5. It details various access control controls (AC-01 through AC-22), including account management, information flow enforcement, least privilege, remote access, and wireless access. Bidders involved in IT security, system development, or providing IT services to GSA should review this document to understand the specific security requirements and standards they must adhere to when working with GSA systems and data. It specifies responsibilities for various roles (e.g., System Owners, ISSOs, ISSMs, Authorizing Officials) and outlines best practices for authorization and technical access controls. Understanding these requirements is crucial for ensuring compliance and successful contract performance.