H265--Medical Gas Inspection and Testing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 12 (36C252), has issued a Request for Quote (RFQ) for Medical Gas System Inspection and Testing services at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. This opportunity is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by April 30, 2026, at 10:00 AM CDT.
Purpose & Scope
This solicitation seeks annual inspection and testing services for medical gas and vacuum systems to ensure compliance with NFPA 99 Code requirements and other relevant regulations (OSHA, Joint Commission, VA, UL, NEC, state, and local). The contractor will provide all necessary tools, materials, labor, travel, and supervision.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: A Base Year (June 1, 2026 - May 31, 2027) with four (4) Option Years.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 Million.
- Product Service Code: H265 (Equipment And Materials Testing: Medical, Dental, And Veterinary Equipment And Supplies)
Key Requirements
Services must be performed by a credentialed ASSE 6040 or ASSE 6030 Medical Gas Air Technician. Tasks include:
- Scheduling and inventory of systems.
- Inspection and retesting of various medical gas sources (medical-air, dental vacuum, medical vacuum, WAGD, manifold, area alarms, master alarms, zone valves, outlets/inlets).
- Bulk cryogenic liquid oxygen source inspection.
- Detailed documentation of all testing, including reports with pass/fail results, measurements, and discrepancy summaries.
- Contractor personnel will require fingerprinting and background checks for PIV badging.
Submission & Evaluation
- Quotes Due: April 30, 2026, at 10:00 AM CDT.
- Submission Method: Via email to Robert.Ruska@va.gov.
- Questions Due: April 28, 2026, 9:00 AM LOCAL TIME, submitted via email.
- Evaluation Factors: Price, Technical Capability, and Past Performance. Offerors must meet minimum requirements; borderline technical ratings may not be considered.
- Site Visit: A site visit is strongly suggested and expected.
Eligibility & Important Notes
- Set-Aside Compliance: All vendors must be registered in SBA Veteran Small Business Certification (VetCert) and meet small business size standards for NAICS 811210.
- Wage Determination: Bidders must comply with the U.S. Department of Labor Wage Determination (No. 2015-4935, Rev. 29, dated 12/03/2025) for Lake County, IL, ensuring proper minimum wage and fringe benefits.
- Forms & Invoicing: Offerors must complete and return all information designated on the SF 1449 form. Invoices must be submitted electronically via Tungsten Network.
- Facility Rules: Contractor personnel must adhere to all VA facility rules and regulations.