H265--Medical Gas Inspection and Testing

Amendment / Modification

This amendment addresses questions received in response to the solicitation and provides an inventory list of equipment.

• The document includes a "Questions and Answers" section responding to vendor inquiries regarding outlet counts and the need for an inventory of items to be tested.

• A "Medical Gas Inventory" is provided, detailing zone valves by building, area type, gases, and criticality (critical or non-critical).

• The inventory also lists "Combination Alarm/Zone Valve Box" details for Buildings 133 and 134, including manufacturer/model.

• A "Source" section details the floor/building, description of the medical gas system components (manifolds, vacuum systems, air compressors), and comments.

• "Master Alarms" are listed with their location and description.

• Totals for "Patient Terminal Outlet" (approx. 872) and "Medical Gas Shutoff Valve" (approx. 131) are provided.

• Information on the "Bulk Oxygen Farm" (type of system, tank sizes) and quantities of "Medical Air Compressors," "Medical Vacuum Pumps," "Dental Vacuum Pumps," and "Dental Air Compressors" are included.

• The amendment provides information requested by vendors, which may impact their understanding of the scope and requirements for proposal preparation. Specifically, it addresses the need for outlet counts and a comprehensive inventory of items to be tested.

Amendment / Modification

• The due date/time for offers has been extended from April 30, 2026, 10:00 AM CDT to May 7, 2026, 10:00 AM CDT.

• The due date for RFQ Questions has been extended from April 28, 2026, 9:00 AM CDT to May 1, 2026, 9:00 AM CDT.

• Questions received thus far in response to Solicitation 36C25226Q0368 are included.

• Amendment 0002 will be posted prior to the offers due date to address questions.

• Solicitation due date and time.

• RFQ Questions due date and time.

• Proposal submission deadline is extended to May 7, 2026.

• Deadline for submitting questions is extended to May 1, 2026.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for annual medical gas system inspection and testing services at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. The services are required to fulfill NFPA 99 Code requirements for Medical Gas and Vacuum System inspection and testing.

• Annual inspection and testing of medical gas and vacuum systems.

• Services must be performed by a credentialed ASSE 6040 or ASSE 6030 Medical Gas Air Technician.

• Compliance with NFPA-99, OSHA, Joint Commission, VA, UL, NEC, state, and local regulations.

• Tasks include scheduling, inventory of systems, inspection and retesting of various medical gas sources (medical-air, dental vacuum, medical vacuum, WAGD, manifold, area alarms, master alarms, zone valves, outlets/inlets), and bulk cryogenic liquid oxygen source inspection.

• Documentation of all testing, including a detailed report with pass/fail results, measurements, and a summary of discrepancies.

• Contractor personnel require fingerprinting and background checks for PIV badging.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (June 1, 2026 - May 31, 2027) with four (4) Option Years.

• Estimated Value: Not explicitly stated, but NAICS code 811210 has a size standard of $34 Million.

• Quotes are due by April 30, 2026, at 10:00 AM CDT.

• Submission is via email to Robert.Ruska@va.gov.

• Evaluation will be based on Price, Technical Capability, and Past Performance.

• Offerors must meet minimum requirements; borderline or below technical ratings may not be considered for award.

• A site visit is strongly suggested and expected.

• Questions must be submitted via email by April 28, 2026, 9:00 AM LOCAL TIME.

• This procurement is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• All vendors must be registered in SBA Veteran Small Business Certification (VetCert) and meet small business size standards for NAICS 811210.

• Offerors must complete and return all information designated on the SF 1449 form.

• Invoices must be submitted electronically via Tungsten Network.

• Contractor personnel must adhere to all VA facility rules and regulations, including drug-free policies and no-weapons policies.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4935, Revision No. 29, dated 12/03/2025) for the State of Illinois, Area: Illinois County of Lake. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on covered Federal contracts in the specified geographic area. Bidders must ensure their proposed pricing and labor costs comply with these determined rates to be compliant with the Service Contract Act.

Solicitation / RFP / RFQ

This document is a pre-solicitation notice for "Medical Gas Inspection and Testing Base + 4". It provides general information and contact details for potential bidders.

Not specified in this pre-solicitation notice.

• Solicitation Number: 36C25226Q0368

• Product Service Code: H265

• NAICS Code: 811210

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• Response Date/Time/Zone: 04-29-2026 10:00 CENTRAL TIME, CHICAGO, USA

• Archive: 60 days after the response date.

• This opportunity is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBC).

• Place of Performance: Captain James A Lovell Federal Health Care Center, 3001 Green Bay Road, North Chicago, IL 60064-3048, USA.

• Contracting Office Address: Department of Veterans Affairs, 36C252, 115 South 84th Street, Suite 101, Milwaukee WI 53214-1476.

• Point of Contact: Robert Ruska, Contracting Officer, Robert.Ruska@va.gov.

Sources Sought Notice / Market Research

The Department of Veterans Affairs (VA) is conducting market research to identify potential sources for Medical Gas System Inspection and Testing services at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL. This notice is to determine market capacity and will inform the procurement method.

• Annual medical gas testing and inspection services.

• Services must comply with NFPA 99 Code requirements for Medical Gas and Vacuum Systems.

• Contractor shall provide all necessary tools, materials, labor, travel, and supervision.

• This is a sources sought notice; there is no solicitation at this time.

• The NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Interested parties must submit capability information via email to Robert.Ruska@va.gov.

• Submission deadline: April 20th, 2026, 10:00 AM Central Time.

• No telephone inquiries will be accepted or acknowledged.

• No feedback or evaluations will be provided on submissions.

• Based on responses, the requirement may be set-aside for Small Businesses, sole-sourced, or procured through full and open competition.

1. Organization name, address, email, website (if applicable), telephone number, size, and type of ownership.
2. Tailored capability statements addressing the effort and supporting documentation for organizational and staff capabilities.
3. If subcontracting or teaming is anticipated, address the administrative and management structure.