H312--Fire System Inspection & Testing

Quick Summary

The Department of Veterans Affairs (VA), specifically the VA Illiana Health Care System in Danville, IL, is seeking Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for Fire System Inspection and Testing Services. This is a Request for Quote (RFQ) for a firm-fixed-price contract. Quotes are due by May 6, 2026, at 9:00 AM CDT.

Scope of Work

This opportunity requires comprehensive fire system services, including:

• Semi-annual visual tests on all fire alarm devices per NFPA 72.
• Testing of fire and smoke dampers by certified technicians, adhering to NFPA 25, NFPA 72, and NFPA 101 standards.
• Inspections of Water-Based Fire Protection Systems (wet and dry pipe) per NFPA 25, including annual, semi-annual, and quarterly tests.
• Semi-annual VRLA Battery/Charger inspections and load tests every three years per NFPA 72.
• Five-year standpipe flow and hydrostatic tests per NFPA 25.
• Provision of documentation for all tested devices, including identified deficiencies.

Contract Details

• Contract Type: Firm-Fixed-Price
• Duration: A 12-month base period with four (4) 12-month option years.
• Estimated Value: $25 Million.
• NAICS Code: 561621 (Security Systems Services, except Locksmiths).
• Product/Service Code: H312 (Inspection - Fire Control Equipment).
• Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) verified by the SBA.

Submission & Evaluation

• Quotes Due: May 6, 2026, 9:00 AM CDT.
• Questions Due: April 29, 2026, 10:00 AM LOCAL TIME, via email.
• Site Visit: Scheduled for April 27, 2026, 12:00 PM LOCAL TIME.
• Evaluation Factors: Technical Capability, Experience, and Price.
  • Technical Capability: Requires NICET III License for sprinkler system inspections and specific certifications for fire/smoke damper testing.
  • Experience: Offerors must have a minimum of three (3) years of relevant industry experience.
• Pricing information must be submitted separately from technical submissions.

Additional Notes

• All inspections must meet the latest edition of NFPA standards.
• Contractor personnel must comply with VA facility requirements (drug-free workplace, no smoking, no weapons, privacy training, 10-hour OSHA card, VHA Directive 1192 for influenza vaccination).
• Offerors must complete and return VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.
• A Wage Determination (WD 2015-5021 RV27 dtd 12-3-25) for Illinois County of Vermilion is provided, establishing minimum wage rates and fringe benefits for service employees, which bidders must account for in their proposals.
• Invoices must be submitted electronically via Tungsten Network.