H312--Fire System Inspection & Testing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Illiana Health Care System in Danville, IL, is soliciting proposals from Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) for fire system inspection and testing services. This is a firm-fixed-price Request for Quote (RFQ) with a 12-month base period and four 12-month option years. An amendment clarifies NFPA testing frequencies and dry pipe trip testing requirements. Quotes are due May 6, 2026, at 9:00 AM CDT.
Scope of Work
This opportunity requires comprehensive fire alarm and water-based fire protection system testing and inspection. Key requirements include:
- Semi-annual visual tests on all fire alarm devices per NFPA 72.
- Testing of fire and smoke dampers adhering to NFPA 25, NFPA 72, and NFPA 101 standards.
- Inspections of Water-Based Fire Protection Systems (wet and dry pipe) per NFPA 25, including annual, semi-annual, and quarterly tests.
- VRLA Battery/Charger inspections semi-annually and load tests every three years per NFPA 72.
- Five-year standpipe flow and hydrostatic tests per NFPA 25.
- Provision of documentation for all tested devices, including deficiencies found.
- All contractor personnel must comply with VA facility requirements, including privacy training, a 10-hour OSHA card, and VHA Directive 1192 regarding influenza vaccination or masking.
Key Clarifications (Amendment 0001)
An amendment clarifies the Statement of Work (SOW) regarding testing frequencies:
- Inspection Frequency Overlap: Higher frequency inspections (e.g., quarterly) inherently satisfy lower frequency requirements (semi-annual, annual) per NFPA guidelines, correcting a potential misinterpretation in the original CLIN structure that suggested additive testing events.
- Dry Pipe Trip Testing: Confirmed to be required once every three years per NFPA 25, not annually. Specific testing years are Base Year FY26 and Option Year 3 FY29 for designated buildings (14, 22/69, 49, 60, 128, 129, 130, 131).
Contract Details
- Type: Firm-Fixed-Price Request for Quote (RFQ)
- Duration: 1 Base Year + 4 Option Years
- Estimated Value: $25 Million
- NAICS Code: 561621 (Security Systems Services, except Locksmiths)
- Product/Service Code: H312 (Inspection - Fire Control Equipment)
Set-Aside
This procurement is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be verified by the Small Business Administration (SBA).
Submission & Evaluation
- Quotes Due: May 6, 2026, 9:00 AM CDT
- Questions Due: April 29, 2026, 10:00 AM LOCAL TIME
- Site Visit: April 27, 2026, 12:00 PM LOCAL TIME
- Evaluation Factors: Technical Capability (requiring NICET III License for sprinkler inspections and specific certifications for fire/smoke damper testing), Experience (minimum three years of relevant industry experience), and Price.
- Eligibility: Offerors must complete and return VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.
Additional Notes
A Wage Determination (WD 2015-5021 RV27) for Illinois County of Vermilion is included, outlining minimum wage rates and fringe benefits for service employees under the Service Contract Act. Bidders must account for these mandated labor costs in their proposals. All inspections must meet the latest edition of NFPA standards, and documentation of test results must be provided within 10 days.