H342--RFQ Life Safety Statement of Conditions Inspection Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 9, is soliciting quotes for Life Safety Statement of Conditions (SOC) Inspection Services at the Lexington VA Health Care System in Lexington, KY. This Firm Fixed-Price contract requires comprehensive life safety assessments and above-ceiling fire/smoke barrier wall inspections across two campuses. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB) Set-Aside. Quotes are due February 9, 2026, at 12:00 PM EST.
Scope of Work
The contractor will conduct complete Life Safety Statement of Conditions (SOC) Assessments for the Troy Bowling Campus (527,186 sq ft) and Franklin R. Sousley Campus (465,575 sq ft). This includes a 100% survey of fire and smoke barrier walls above accessible ceilings, excluding patient-occupied rooms. Key tasks involve:
- Identifying and documenting deviations from NFPA 101 and NFPA 99.
- Providing redlined floor plans of deficiencies and minor deficiency lists.
- Offering consultation support to LVAHCS staff for deficiency resolution and e-SOC updates.
- Delivering electronic (CD, PDF/CAD) and hard copies of final assessment reports and annotated drawings.
- Documenting non-compliant penetrations in fire/smoke barrier walls with narrative descriptions and photographs.
Contract Details
- Type: Firm Fixed Price
- Estimated Value: Up to $11.5 Million
- Period of Performance: March 1, 2026, through June 30, 2026
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) / Veteran-Owned Small Business (VOSB). Offerors must be verified in the SBA certification database.
- NAICS Code: 541350 – Building Inspection Services, Size Standard: $11.0 Million.
- Place of Performance: Lexington VA Medical Center, Lexington, KY.
Submission & Evaluation
- Questions Due: February 4, 2026, 12:00 PM EST (email to Kristie.Collins@va.gov)
- Quotes Due: February 9, 2026, 12:00 PM EST (email to Kristie.Collins@va.gov)
- Proposal Requirements: Project Schedule, Draft Documentation Submittal (including inspection methodology), Lead Surveyor Qualifications, Team Member Qualifications, and Past Performance references (10 total, 2 from VA facilities).
- Evaluation: Comparative evaluation based on Price, Experience (relevancy, recency, VA campus experience), and Past Performance (reference checks, FAPIIS, CPARS). Award will be a single purchase order to the best value quote.
Contractor Experience
The assessment team must have experience completing at least 10 Life Safety Assessments at medical facilities, with a minimum of 2 at VA Medical Facilities. The Team Lead requires a Bachelor of Science Degree in Engineering (Registered Fire Protection Engineer) or a Bachelor of Science in Fire Protection Engineering, with strong knowledge of NFPA 101, NFPA 99, LTCI, TJC e-SOC, and building structures.