H961--Generator maintenance and Load Bank Testing, Base Plus four 1 Year Options

Amendment / Modification

• The closing date and time for the Request for Quotation (RFQ) has been extended.

• A new closing date and time will be provided in a subsequent amendment.

• Answers to questions submitted by potential offerors will be provided in another amendment prior to the RFQ closing date.

• The "Hour & Date for Receipt of Offers" is extended.

• The deadline for submitting offers has been extended. The new deadline will be specified in a future amendment. Offerors should monitor for subsequent amendments.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for maintenance services for emergency and standby generators at the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma. The contractor will be responsible for comprehensive preventative maintenance, testing, and repair services to ensure the reliable operation of these critical power systems.

• Perform preventative maintenance (PM) and testing on emergency and standby generators.

• Provide emergency on-call repair services, including parts and labor.

• Adhere to manufacturer's requirements and industry standards.

• Use Original Equipment Manufacturer (OEM) parts or authorized equals.

• Conduct annual checks (engine running and not running), radiator cleaning (including dry ice cleaning for two generators annually), and load bank testing (4-hour test every third year, 2-hour test in other years).

• Provide all personnel, equipment, tools, materials, and supervision necessary.

• Submit monthly maintenance schedules, maintenance reports within 7 days of service completion, and technician certifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from January 15, 2026, to December 31, 2026, with four (4) one-year option periods.

• Estimated Value: $34 Million (This appears to be an estimated contract value, not a bid amount).

• Quotes must be submitted by January 8th, 2026, 1500 CST.

• Vendors must submit a completed SF 1449 (Page 1), including SAM Unique ID in Block 17a.

• A signed Limitations on Subcontracting acknowledgment is required.

• A completed Price Schedule is required.

• Evaluation will be based solely on the lowest price that does not exceed available funding and is found to be reasonable, along with general standards of responsibility.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Adherence to Limitations on Subcontracting (LOS) requirements for services (50% to non-SDVOSBs) is mandatory.

• This is a Request for Quote (RFQ), not a Request for Proposal (RFP). Proposals will not be accepted.

• Variations in unit of issue or quantities in the Price Schedule will not be accepted.

• Past performance will be evaluated by the Contracting Officer (CS/CO).

Solicitation / RFP / RFQ

This solicitation is for a Maintenance Service Contract for Emergency Generators and Standby Generators at the Department of Veterans Affairs Jack C. Montgomery VA Medical Center in Muskogee, OK. The VA requires a qualified contractor to perform comprehensive preventative maintenance, testing, and repair services for these critical equipment systems.

• Comprehensive preventative maintenance (PM) and testing for Emergency Generators and Standby Generators.

• Semi-annual and annual PM, testing, and inspection services.

• Emergency on-call repair services (including parts and labor).

• Standby services.

• Period of Performance: January 15, 2026 - December 31, 2026 (Base Year) with four (4) one-year options.

• Place of Performance: VA Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401.

• Response Date/Time/Zone: January 12, 2026, 10:00 AM Central Time, Chicago, USA.

• Contact: Jeffery Eller, Contract Specialist, jeffery.eller@va.gov, 918-577-3282. Faxes are not accepted.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product Service Code: H961.

• The VA Muskogee facility requires this contract due to current maintenance staff being shorthanded, impacting their ability to complete required PMs, respond to maintenance calls, and handle increased work order requests.

• The contracting office is located in Greenwood Village, CO (80111).