H961--Generator maintenance and Load Bank Testing (01/15/2026 - 12/31/2026) Base Plus four 1 Year Options

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C25926Q0084. It serves as an administrative correction, stating that the original Request for Quotation (RFQ) was an administrative error and that no further information or action is required.

This amendment supersedes any previous information related to Solicitation 36C25926Q0084.

As the original RFQ was an administrative error, this amendment effectively cancels any prior intent or requirement for submission. No offers or responses are required for this solicitation.

Amendment / Modification

This amendment extends the deadline for receipt of offers and provides answers to vendor questions. Key changes include:

• Extended Offer Receipt Date: The deadline for submitting offers has been extended to February 18, 2026, at 10:00 AM CST.
• Questions and Answers: This amendment publishes responses to vendor inquiries regarding the generator maintenance and load bank testing services.
• Updated PWS and Schedule A: The Performance Work Statement (PWS) and Schedule A have been updated and supersede all previous versions.
• No More Questions: The deadline for submitting questions has passed.

• The hour and date for receipt of offers has been extended.
• The Performance Work Statement (PWS) and Schedule A are updated.

Bidders must acknowledge this amendment. The new deadline for offer submission is February 18, 2026, 10:00 AM CST. All terms and conditions of the original solicitation remain in effect unless modified by this amendment.

Amendment / Modification

This amendment extends the closing date and time for the Request for Quotation (RFQ).

• The closing date and time for the RFQ is extended.

• The hour and date for receipt of offers is extended to February 11, 2026, at 10:00 AM CST.

• Another amendment will be issued prior to the RFQ closing date to provide answers to submitted questions.

• All other terms and conditions of the RFQ remain unchanged.

Amendment / Modification

• The closing date and time for the Request for Quotation (RFQ) has been extended.

• A new closing date and time will be provided in a subsequent amendment.

• Answers to questions submitted by potential offerors will be provided in another amendment prior to the RFQ closing date.

• The "Hour & Date for Receipt of Offers" is extended.

• The deadline for submitting offers has been extended. The new deadline will be specified in a future amendment. Offerors should monitor for subsequent amendments.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for maintenance services for emergency and standby generators at the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma. The contractor will be responsible for comprehensive preventative maintenance, testing, and repair services to ensure the reliable operation of these critical power systems.

• Perform preventative maintenance (PM) and testing on emergency and standby generators.

• Provide emergency on-call repair services, including parts and labor.

• Adhere to manufacturer's requirements and industry standards.

• Use Original Equipment Manufacturer (OEM) parts or authorized equals.

• Conduct annual checks (engine running and not running), radiator cleaning (including dry ice cleaning for two generators annually), and load bank testing (4-hour test every third year, 2-hour test in other years).

• Provide all personnel, equipment, tools, materials, and supervision necessary.

• Submit monthly maintenance schedules, maintenance reports within 7 days of service completion, and technician certifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from January 15, 2026, to December 31, 2026, with four (4) one-year option periods.

• Estimated Value: $34 Million (This appears to be an estimated contract value, not a bid amount).

• Quotes must be submitted by January 8th, 2026, 1500 CST.

• Vendors must submit a completed SF 1449 (Page 1), including SAM Unique ID in Block 17a.

• A signed Limitations on Subcontracting acknowledgment is required.

• A completed Price Schedule is required.

• Evaluation will be based solely on the lowest price that does not exceed available funding and is found to be reasonable, along with general standards of responsibility.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Offerors must be certified SDVOSBs and listed in the SBA certification database.

• Adherence to Limitations on Subcontracting (LOS) requirements for services (50% to non-SDVOSBs) is mandatory.

• This is a Request for Quote (RFQ), not a Request for Proposal (RFP). Proposals will not be accepted.

• Variations in unit of issue or quantities in the Price Schedule will not be accepted.

• Past performance will be evaluated by the Contracting Officer (CS/CO).

Solicitation / RFP / RFQ

This solicitation is for a Maintenance Service Contract for Emergency Generators and Standby Generators at the Department of Veterans Affairs Jack C. Montgomery VA Medical Center in Muskogee, OK. The VA requires a qualified contractor to perform comprehensive preventative maintenance, testing, and repair services for these critical equipment systems.

• Comprehensive preventative maintenance (PM) and testing for Emergency Generators and Standby Generators.

• Semi-annual and annual PM, testing, and inspection services.

• Emergency on-call repair services (including parts and labor).

• Standby services.

• Period of Performance: January 15, 2026 - December 31, 2026 (Base Year) with four (4) one-year options.

• Place of Performance: VA Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401.

• Response Date/Time/Zone: January 12, 2026, 10:00 AM Central Time, Chicago, USA.

• Contact: Jeffery Eller, Contract Specialist, jeffery.eller@va.gov, 918-577-3282. Faxes are not accepted.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product Service Code: H961.

• The VA Muskogee facility requires this contract due to current maintenance staff being shorthanded, impacting their ability to complete required PMs, respond to maintenance calls, and handle increased work order requests.

• The contracting office is located in Greenwood Village, CO (80111).