Headquarters Building (HQB) Mechanical and Electrical Upgrades at the Mike Monroney Aeronautical Center (MMAC), Oklahoma City, OK.

Form / Attachment / Pricing Sheet

This document comprises a "Design Analysis" for Mechanical and Electrical Upgrades to the Headquarters Building at the Mike Monroney Aeronautical Center in Oklahoma City, Oklahoma. It includes a Revised SOW dated 11/29/2023 and is a Type B - 100% Design Re-Submission dated February 20, 2025.

• General: Applicable building codes include Oklahoma City codes and various NFPA standards.
• Architecture & Interiors: Scope includes new ceiling grid, acoustical ceiling panels, protection of existing flooring and FF&E, and build-out of new electrical closets. Requirements for carpet, wall base, and paint for Bid Option #4 are specified.
• Mechanical: Upgrades involve replacing Air Handling Unit (AHU)-1, HVAC terminal units, and cleaning supply/return ductwork. Bid options cover ductwork replacement, leak testing, and TAB for air handling systems.
• Electrical: Details existing electrical distribution, code deficiencies, and recommended upgrades. Specifics include main service entrance surge protective device, fused disconnects vs. electronic trip circuit breakers, in-slab raceways, branch circuit protection, and generator/ATS replacement.
• Fire Protection: Outlines fire protection system upgrades, including replacement of the main fire alarm panel and modifications for Bid Option #5. An Emergency Responder Radio Coverage (ERRC) system for Bid Option #6 is also addressed.
• HVAC Unit Specifications: Technical data and performance charts for Mitsubishi Electric PKA-A12LA and PKA-A18LA indoor units and their corresponding outdoor units are provided. This includes cooling/heating capacities, power input, EER, SEER, COP, HSPF, airflow, sound levels, dimensions, and refrigerant details. Performance charts illustrate capacities at various temperatures and airflow distributions.
• Lighting & Electrical Components: Detailed specifications and ordering information for various lighting fixtures (troffers, strip lights, panels, downlights, bollards), Walkerduct Underfloor Duct Systems, GE Tranquell™ HE & ME Surge Protective Devices (SPDs), Isolite E3MAC-1P Modular AC Inverters, and Lightalarms Quick™ LED Exit Signs are included. Each product section lists catalog numbers, features, specifications, ordering options, photometric data, and dimensional drawings.

This comprehensive document provides bidders with detailed scope of work, technical specifications for mechanical, electrical, architectural, and fire protection systems, and specific product data for HVAC units, lighting, and electrical components. The inclusion of various bid options and detailed product ordering information is crucial for preparing accurate proposals, assessing project requirements, and ensuring compliance with the specified upgrades and components.

Form / Attachment / Pricing Sheet

This document is an Anti-Non-Collusion Affidavit that bidders must electronically complete, sign, and notarize prior to submitting their bid into the electronic bid system. It serves to certify that the bidder has not engaged in collusion or bribery related to the competitive bid process.

• Affirmation that the undersigned is the Bidder or authorized agent.
• Certification that the Bidder has not been a party to collusion in restraint of competition or agreements to bid at a fixed price or refrain from bidding.
• Certification that the Bidder has not colluded with any City or Trust official, agent, or employee regarding quantity, quality, or price, nor exchanged money or other things of value for special consideration.
• Certification that if awarded the contract, no money or thing of value will be paid, given, or donated to any officer or employee of the City or Trust for procuring the contract.
• Requires completion of Bidder's name, authorized agent's name and title, and certification date.
• Includes a Notary Statement section for notarization.

This affidavit is a mandatory submission requirement. Bidders must ensure it is fully completed, signed, and notarized to have their bid considered. Failure to comply will result in the bid not being considered.

Form / Attachment / Pricing Sheet

This document is a "Business Relationship Affidavit" that bidders must electronically complete, sign, and notarize before submitting their bid in the electronic bid system. It serves to affirm that the bidder has no undisclosed business relationships with parties involved in the project, such as the architect or engineering firm, within one year prior to the statement date.

• Requires the bidder (or authorized agent) to swear and affirm understanding of the affidavit's provisions.
• Requires disclosure of any existing or past (within one year) partnership, joint venture, or other business relationships with the architect, engineer, or other project parties. If no such relationships exist, the bidder must state this.
• Requires disclosure of any such relationships involving the bidder's officers or directors.
• Must be signed by the bidder and notarized.

This affidavit is a mandatory submission requirement. Failure to fully complete, sign, and notarize this form will result in the bid not being considered. It is crucial for bidders to carefully review and accurately complete this document to ensure compliance with submission requirements and to avoid disqualification.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing the major cost elements and funding breakdown for the opportunity. It provides a granular view of costs associated with the base proposal and several optional items, as well as estimated other program costs.

• Base Proposal Costs: Breakdown of costs for General Conditions, Architectural, Mechanical, and Electrical work.
• Optional Items: Costs for six distinct optional items, including HVAC ductwork replacement, lighting control upgrades, and fire alarm system upgrades.
• Estimated Renovation Construction Cost: Total estimated cost for the renovation, including base and optional items.
• Other Program Costs: Estimated costs for A/E fees, relocation, asbestos abatement, change orders, and moving services (not included in this acquisition).
• CLIN Structure: Outlines the Contract Line Item Numbers (CLINs) for the base proposal and each optional item, along with their funding types (FFP, F&E, OCAT Sr. Lien).
• Responsibility Breakdown: Details the cost-sharing percentages and amounts between FAA and OCAT for both base and optional items.
• Personnel Contact Information: Lists points of contact (POCs) by division and floor, indicating telework status and relocation needs.

This document is crucial for bidders to understand the estimated cost structure of the project, including the base scope and potential additional work through optional items. It provides insight into how costs are allocated and funded, which is essential for developing competitive proposals and understanding the overall project budget. The CLIN structure and funding information are directly relevant to contract execution and payment. The personnel contact information may be useful for coordination during site visits or project execution.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Release" form from the Department of Transportation. It is used by contractors to formally release the Government from liabilities, obligations, claims, and demands arising from a specific contract, in exchange for a stated sum of money paid or payable.

• Contractor Information: Fields for Contractor Name and Address, and Contract Number.
• Sum Paid and Payable: A field to enter the total amount of money exchanged.
• Release Clause: A statement where the contractor remises, releases, and discharges the Government from all liabilities, obligations, claims, and demands related to the contract, with specific exceptions.
• Exceptions: Allows for the listing of specific claims that are not released, including:
  1. Specified claims in stated or estimated amounts.
  2. Claims arising from third-party liabilities not known to the contractor at the time of release.
  3. Claims for reimbursement of costs related to patents.
• Patent Matters and Claims Compliance: Contractor agrees to comply with contract provisions regarding patent matters and unreleased claims.
• Execution: Signature block for the contractor and witnesses. Includes a note for corporate execution, requiring a statement from the corporate secretary.

This form is typically required at the close-out of a contract. If this document is attached to an active solicitation, it may indicate a requirement for a future contract close-out process or a specific administrative step within the opportunity. Bidders should note the conditions under which a contractor releases the government and the types of claims that may be excluded from such a release.

Form / Attachment / Pricing Sheet

This document is a "Sample Client Authorization Letter" for the Federal Aviation Administration's (FAA) Screening Information Request/Request for Offer (SIR/RFO) No. 6973GH-26-R-00082, HQ Mechanical & Electrical Upgrades construction project. It serves to authorize clients of responding offerors to provide feedback on past performance and experience, which is an increased emphasis evaluation factor for this procurement.

• Authorizes clients to respond to FAA requests for information regarding work performed by the offeror.
• Identifies a specific point of contact ([Customer POC]) within the client organization.
• Provides contact information for Cynthia L. Cooper, Contracting Officer, at the FAA Aeronautical Center.

Bidders responding to SIR/RFO No. 6973GH-26-R-00082 must include this or a similar authorization letter from their clients. This document facilitates the FAA's evaluation of past performance by enabling direct communication with clients of the offerors.

Form / Attachment / Pricing Sheet

This document is a Past Performance Survey intended to gather feedback on a contractor's performance for a specific project. It is to be completed by a point of contact familiar with the contractor's work on a referenced contract.

• Offeror Information: Requires the contractor's name, a description of a relevant renovation project, contract type, contractor role, contract number, total contract amount (original and final), award date, and period of performance.
• Performance Assessment: Asks about project completion consistency with contract dates, and whether deficiency, cure, or show cause notices were issued and resolved.
• Customer Feedback: Includes a rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) for Quality, Scheduling, Cost Control, and Subcontractor Management (if applicable). It also asks if the contractor would be recommended for future work and for any additional comments.
• Submission Details: The survey needs to be returned to Cynthia Cooper, Contracting Officer, via email (Cynthia.cooper@faa.gov) by February 19, 2020, 3:00 p.m. CT.

This survey is crucial for potential bidders as it directly relates to the past performance evaluation factor, which is often a significant component of contract awards. Completing this accurately and providing detailed, objective feedback will help the government assess the offeror's capabilities and reliability for the current opportunity.

Form / Attachment / Pricing Sheet

This document is a "Past Performance Experience Information Form" intended for contractors to provide details about their experience on previous contracts or task orders. It is designed to help the government assess a bidder's past performance.

• Contractor Information: Name and address.
• Contract Details: Contract/Task Order/Purchase Order number, dollar value, and status (Active/Complete).
• Project Information: Project title, location, and completion date (including extensions).
• Project Description: Detailed explanation of the contractor's role and responsibilities.
• Client Contact: Name, address, and contact information for the project owner or manager.

Bidders must accurately complete and submit this form to detail their relevant past performance. This information will likely be used by the government as part of the evaluation process to determine a bidder's capability and likelihood of successful performance on the current opportunity.

Forms / Attachments / Pricing Sheets

This document contains a collection of Operational Control Documents (OCDs) related to various aspects of construction contracting. These OCDs outline specific environmental and occupational safety and health (OSH) hazards, objectives, operational controls, responsibilities, and competency requirements for construction contractors. They serve as guidance and requirements for managing risks associated with:

• Storm and Surface Water Discharges (AMP400-ENV-OC-2.4.3-CC)
• Solid Waste Generation (AMP400-ENV-OC-2.5-CC)
• Toxic Substance Releases (AMP400-ENV-OC-2.9-CC)
• Electrical Hazards (AMP400-OSH-OC-3.1-CC)
• Falls (AMP400-OSH-OC-5.1-CC)
• Physical Hazards (AMP400-OSH-OC-8.1-CC)

Each OCD typically includes:

• Significant Environmental Aspect and/or OSH Hazard: Identifies the primary risks.
• Objective(s): States the goal, usually compliance with regulations.
• Source of Aspect/Hazard: Lists the construction activities that create the risk.
• Legal and Other Requirements: References specific regulations or policies (e.g., MMAC-EMP, MMAC-OSHMP).
• Operational Controls: Details engineering and administrative measures to mitigate risks, including training, inspections, and specific procedures (e.g., lockout/tagout, PPE usage).
• Maintenance Plan: Requires annual review and updates.
• Actions if Controls Fail: Outlines steps like issuing advisory notices or submitting mishap reports.
• Records: Specifies required documentation (e.g., training records, advisory notices, mishap reports).
• Responsibility: Assigns roles for implementing controls (e.g., Site Supervisor, AMP-400 Inspectors).
• Competency: Requires contractor conformance to specific standards (e.g., MMAC EOSHMS).

These documents are critical for potential bidders as they define the mandatory safety and environmental protocols that must be followed during contract performance. Bidders should review these OCDs to understand the operational requirements, compliance obligations, and risk management expectations associated with the opportunity. Failure to adhere to these controls could result in non-compliance, corrective actions, or impact contract performance. The initial release dates for most of these documents are in early 2015, with some revisions noted.

Form / Attachment / Pricing Sheet

This document is a Standard Form 25 (Rev. 5/1996) for a Performance Bond. It is used in connection with Government contracts to ensure the Principal fulfills all contractual obligations.

• Principal: Information about the entity undertaking the contract, including name, address, and type of organization.
• Surety(ies): Information about the surety company or companies providing the bond, including name, address, state of incorporation, and liability limit.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Information: Details of the contract the bond relates to, including contract date and number.
• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal performs all contract terms and conditions, including any modifications and payment of taxes.
• Execution: Spaces for signatures, names, and titles of authorized representatives of the Principal and Surety(ies).

This form is typically required from the selected contractor after award. Bidders should be aware that a performance bond will likely be a requirement for contract execution. The penal sum and surety information are critical components of this bond.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (SF-25A) used to protect persons supplying labor and materials for a construction, supplies, or services contract, as required under 40 USC 270a-270e. It ensures that the Principal (contractor) will promptly pay all persons with a direct relationship to the contract or a subcontractor for labor and materials furnished.

• Principal: The legal name and business address of the contractor.
• Surety(ies): The name and business address of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price or a specified amount.
• Bid Identification: The Invitation Number or other identifier for the contract.
• Obligation: Details the binding agreement between the Principal, Surety(ies), and the United States Government.
• Conditions: Outlines when the bond obligation becomes void (i.e., if the Principal makes prompt payment).
• Signatures: Sections for the Principal and Surety(ies) to sign and affix seals.

This form is required to be completed and submitted as part of the bid or proposal process for certain government contracts. Bidders must ensure they understand the requirements for filling out this bond accurately, including providing correct information for the Principal and obtaining the signature and seal of an authorized surety. Failure to submit a properly executed payment bond may result in disqualification of the bid.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, outlining prevailing wage rates for various construction trades in Oklahoma County, Oklahoma. It is intended to inform bidders on federal or federally funded construction projects about the minimum wage and fringe benefits that must be paid to laborers and mechanics employed on such projects.

• General Decision Number: OK20260049
• Superseded General Decision Number: OK20250049
• State: Oklahoma
• Construction Type: Building (excludes single-family homes and apartments up to 4 stories; includes industrial sites and treatment plants).
• County: Oklahoma County
• Modification Numbers: 0 and 1, with effective dates of 01/02/2026 and 01/23/2026, respectively.
• Specific Trade Rates: Lists hourly wage and fringe benefit rates for various trades including Bricklayer, Millwright, Carpenter, Electrician (various specialties), Elevator Mechanic, Power Equipment Operator (with detailed crane classifications), Ironworker, Plumber, HVAC Mechanic, Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, Cement Mason/Concrete Finisher, Drywall Hanger/Finisher, Painter, Plasterer, and Laborer classifications.
• Paid Holidays: Details specific holidays and employer contributions to vacation pay.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations. The document specifies the minimum wage and fringe benefits required for different types of construction labor, ensuring fair wages and a level playing field for contractors.

Form / Attachment / Pricing Sheet

This document, "Chapter 33. Construction Safety," outlines the mandatory safety requirements, procedures, and standards that construction contractors and related providers must adhere to while working on the Mike Monroney Aeronautical Center (MMAC) campus. It aims to protect MMAC employees, contractors, visitors, and students from workplace incidents related to construction activities.

• Scope: Applies to all personnel working on or near construction projects at MMAC.
• References: Mandates compliance with OSHA's Safety and Health Regulations for Construction (29 CFR 1926) and other industry standards (e.g., ANSI A92.2, ANSI A10.8, ANSI B30.5).
• Definitions: Clarifies terms such as Excavation and Scaffold.
• Roles and Responsibilities: Details obligations for MMAC Top Management, EOSH Staff, Operations and Maintenance Division, Architecture and Engineering Division, MMAC Supervisors, MMAC Employees, and Contracting Officers/Representatives.
• Program Elements: Covers critical safety areas including:
  • Personal Protective Equipment (PPE): Specifies requirements for clothing, head, eye/face, hearing, foot, and respiratory protection.
  • Fire Protection: Outlines requirements for emergency notification, means of egress, housekeeping, smoking restrictions, heating devices, fire extinguishers, and hot work permits.
  • Roof Work: Details safety precautions related to wind conditions and material handling.
  • Scaffolds: Establishes construction, erection, and use requirements, including fall protection and weather restrictions.
  • Medical Services and First Aid: Requires compliance with 29 CFR 1926.50 and emergency notification procedures.
  • Excavations: Mandates protection from cave-ins and the presence of a competent person.
  • Hazardous Energy Control (Lockout/Tagout): Outlines compliance with relevant CFRs and procedures for deenergized equipment.
  • Exposed Electrical Circuits: Requires adherence to electrical safety programs and proper guarding.
  • Confined Spaces: Mandates notification and compliance with MMAC procedures.
  • Lightening: Requires cessation of outdoor activities during lightning storms.
  • Concrete Saws: Specifies wet methods for dust control or precautions for dry methods.

This document is crucial for any contractor bidding on or performing construction, renovation, or repair work at the MMAC. It defines the minimum safety standards and compliance obligations that must be incorporated into their work plans and executed on-site. Failure to comply with these requirements could impact contract performance and safety. Bidders should carefully review these safety requirements to accurately estimate costs and resources needed for compliance.

Form / Attachment / Pricing Sheet

This document comprises a "Sheet Index" and detailed "Electrical Power Plans" for the "Headquarters Building Mechanical and Electrical Upgrades" project. The Sheet Index acts as a table of contents for all project drawings, while the Electrical Power Plans detail the electrical infrastructure.

• Sheet Index: Lists all drawings by Sheet Number, Title, and Discipline (e.g., GENERAL, ARCHITECTURAL, MECHANICAL, ELECTRICAL, FIRE ALARM, INTERIORS).
• Electrical Power Plans: Include floor plans for various building sectors (basement, first, second, third floors), enlarged power plans, panel schedules (e.g., 1L2A, 1N2A, 3N4F, BN4A-A), feeder schedules, and grounding details.
• Legends & Notes: Contains an Electrical Line Type Legend, General Notes, Keynotes, Bid Keynotes, and VAV Connection Schedule.
• Schedules: Detailed panel schedules list circuits, descriptions, ratings, and loads. Feeder schedules detail wire/conduit sizes and amperage.

This document is critical for bidders to understand the full scope of the "Headquarters Building Mechanical and Electrical Upgrades" project. The Sheet Index ensures all technical documentation is identified. The Electrical Power Plans provide essential details for accurately estimating costs, planning electrical system work, and ensuring compliance with project specifications, including power distribution, panel loads, and specific component requirements.

Form / Attachment / Pricing Sheet

This document is the Project Manual for the Mechanical and Electrical Upgrades to the Headquarters Building at the Mike Monroney Aeronautical Center. It outlines the "Type B - 100% Design Submission" and serves as a comprehensive guide for contractors bidding on or performing the work.

• The manual details the scope of work, including mechanical and electrical upgrades to HQB-001.

• It specifies requirements for procurement and contracting, general requirements, existing conditions, and materials for concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, fire suppression, HVAC, electrical, communications, electronic safety and security, exterior improvements, utilities, and commissioning.

• It also includes sections on modification procedures, options, coordination, cutting and patching, allowances, submittals, quality requirements, construction facilities, material and equipment, starting of systems, contract closeout, construction waste management, demonstration and training, and commissioning.

• The document is dated February 20, 2025.

• It references FAA Work Order #21-002533.

• Bidders must refer to the detailed specifications within the manual for all requirements related to proposal submission and evaluation.

• Not specified in this document.

• This document is a 100% Design Submission and is intended to provide a comprehensive overview of the project requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Section B - Supplies or Services-Prices.xlsx", provides the pricing structure for the HQ Building Mechanical and Electrical Systems Upgrade construction project. It details the CLINs (Contract Line Item Numbers) and descriptions for the base proposal and optional items.

• Base Offer: Includes the primary CLIN 00001 for the "HQ Building Mechanical and Electrical Systems Upgrade".
• Optional Items: Lists six optional items for potential inclusion, such as:
  • Replace HVAC Ductwork
  • Upgrade Lighting Controls
  • Replace Existing In-Slab Raceway Conductors
  • Replace Carpet, Wall Base and Paint Walls
  • Upgrade the Fire Alarm System
  • Install New Emergency Responder Radio Coverage System (ERRCS)
• Total Estimated Potential Value: A field to be completed, indicating the total potential value of the contract.

Bidders must use this sheet to provide their pricing for the base requirement and any optional items they wish to quote. The "Total Amount" and "TOTAL ESTIMATED POTENTIAL VALUE" fields are critical for proposal submission and will be used in evaluating the overall cost of the offer.

Solicitation / RFP / RFQ

This solicitation is for construction services to provide a mechanical and electrical systems upgrade for the Headquarters Building at the Mike Monroney Aeronautical Center (MMAC). The procurement is full and open competition.

• Provide all labor and materials for the mechanical and electrical systems upgrade.

• Work must be in accordance with attached specifications and drawings.

• The estimated magnitude of construction is between $18,000,000.00 and $25,000,000.00.

• The contract type is anticipated to be Firm-Fixed Price Construction.

• Offers must be submitted electronically via email to andre.casiano@faa.gov by the specified due date.

• Proposals must conform to the format and content instructions outlined in Section L.

• Evaluation will be based on "best value" to the Government, considering Technical Acceptability/Unacceptability, Relevant Experience and Past Performance, and Cost/Price.

• A mandatory pre-proposal conference and site visit is scheduled for April 23, 2026.

• Proposals from offerors who do not attend the pre-proposal conference will not be considered for award.

• This procurement is full and open competition.

• The solicitation number is 6973GH-26-R-00082.

• Offers are due by 1600 CT on May 15, 2026.

• Key personnel requirements include a Construction Project Manager and Construction Superintendent with specific years of experience and project management/supervision experience.

• The document includes numerous clauses related to contract administration, safety, environmental compliance, and submission requirements.