Healthcare Environmental Cleaning (HEC) Services

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Quote Sheet, for Solicitation Number HT941026Q2005. It is used by offerors to provide pricing for Healthcare Environmental Cleaning (HEC) Services.

• Solicitation Number: HT941026Q2005
• Requirement: Healthcare Environmental Cleaning (HEC) Services
• Period of Performance (POP): 01 Apr 2026 to 31 Mar 2031
• Contracting Office: DHA Western Markets Contracting Division
• Quotation Due Date: No later than 08:00 am PDT on 11 February 2026
• CLINs: The sheet lists 50 Contract Line Item Numbers (CLINs) for HEC Services, broken down by building/area (e.g., B90, B428, BLDG. 3154) and by fiscal year periods within the overall POP.
• Pricing: Columns are provided for Quantity, Unit Price, and Total Price for each CLIN. All unit and total prices are listed as 0.0 in the provided data.
• Offeror Information: Fields are included for Offeror Name, Address, UEI, CAGE Code, Business Size, Point of Contact, Phone, and Email.
• Amendments: A section is provided for offerors to acknowledge receipt of amendments.
• Agreement: Offerors must agree to terms and hold prices firm for 30 calendar days.

Bidders must use this sheet to submit their pricing for the HEC services. It outlines the specific services, locations, and performance periods for which pricing is required. The due date for quotations is February 11, 2026. Bidders should note that the provided sheet shows zero values for all pricing fields, indicating that specific pricing details need to be filled in by the offeror.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Healthcare Environmental Cleaning (HEC) Services. The Defense Health Agency (DHA) is seeking a firm-fixed-price, non-personal services contract to provide comprehensive medical housekeeping services for medical, dental, veterinary, and other patient care facilities at Kadena Air Base, Okinawa, Japan. The services include aseptic cleaning, protection, beautification, and management of linen services and infectious medical waste.

• Aseptic cleaning, protection, and beautification of specified rooms and areas.

• Management of linen services.

• Management of infectious medical waste (IMW).

• Performance to standards described in the Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price (FFP), non-personal services.

• Period of Performance: Base Year (01 April 2026 – 30 September 2026) plus four option years and a six-month extension.

• Estimated Value: Not explicitly stated, but NAICS code 561720 with a size standard of $22 Million.

• Quotes must be submitted electronically by 08:00 am PDT on February 11, 2026.

• Technical Capability will be rated Acceptable/Unacceptable.

• Past Performance is more important than price.

• Price will be evaluated for reasonableness.

• Award will be made on a "Past Performance Price Tradeoff" basis to the responsible quoter whose quote is most advantageous to the Government.

• Full and open competition.

• NAICS Code: 561720.

• Size Standard: $22 Million.

• Solicitation Number: HT941026Q2005.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 and Defense Federal Acquisition Regulation Supplement (DFARS) effective 11/10/2025.

• Offerors must be registered in the System for Award Management (SAM).

• Specific buildings at Kadena Air Base are listed for service (B90, B428, B626, B731, B734, B850, B853, B910, B920, and 3154).

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Contractor Teaming Organization.docx," is a form that requires offerors to provide details about their proposed Contractor Team Organization for this acquisition. It is used to outline the structure of the prime contractor and any proposed teaming partners or subcontractors.

• Prime Contractor Information: Requires the company name, address, Point of Contact (POC) & Telephone, anticipated market segment, and anticipated tasks/responsibilities for the prime contractor. If the prime is a Joint Venture, details for the JV companies are needed.
• Teaming Partner/Subcontractor Information: Requires company name, address, DUNS Number, anticipated market segment, and anticipated tasks/responsibilities for each proposed teaming partner or subcontractor. Additional rows can be added as needed.

Bidders must complete this form to detail their proposed team structure, including their own role and the roles of any subcontractors or partners. This information is crucial for the government to understand the capabilities and organization of the proposed contractor team and how they intend to fulfill the requirements of the acquisition.

Other / Unclassified

This document is a notification that the attached PDF file is protected by Microsoft Information Protection. It indicates that the user may be seeing this page because they are not authorized to view the content or are using an unsupported PDF viewer.

To access the actual content of the document, users need to use a PDF viewer that supports Azure Rights Management or contact the document owner to obtain permissions. This document does not contain procurement-specific information but rather access restrictions for the intended document.

Questions & Answers / Clarifications

This document provides answers to questions raised by potential bidders regarding Solicitation HT941026Q2005, which pertains to services at Kadena Air Base.

• Subcontracting: Local Japanese subcontractors are not only permitted but actively preferred. Subcontractors or partnership arrangements require an "Iryo Kanren Service Mark." A company can bid if a cooperating partner possesses this mark, or if the partner makes the bid directly.
• Waste and Linen Services: The contractor is responsible for handling, collecting, and transporting Infectious Medical Waste (IMW) to an assigned storage area for disposal in accordance with regulations. The contractor also handles linen pickup and transportation. The government provides laundry services for linen and privacy drapes.
• Installation-Specific SOPs: Bidders should refer to the PWS for infection control, waste handling, PPE, and environmental compliance.
• Workload Metrics: Square footage, staffing levels, and workload metrics are available in Appendix Q of the PWS.
• Operating Hours: Services are generally required during administrative hours (0730-1630 Monday-Friday), but work outside these hours can be completed before or after the scheduled times. Floor tasks like strip/wax and carpet cleaning can be done after hours or on weekends.
• Registration: All businesses intending to submit a proposal must be registered in SAM.gov.
• Required Documents: All required documents are attached within the solicitation.
• Currency: Quotes can be submitted in US Dollars or Japanese Yen.
• Period of Performance: The period of performance has been corrected to 5.5 years (base + four options, including a 6-month extension).
• Unit of Issue: The unit of issue for CLINs 5001-010 has been corrected to 'job (6 months)' instead of 'job (year)'.
• ISO 14001 Certification: Clarification is requested regarding the ISO 14001 certification requirement for cleaning factories.

Several sections of the solicitation and its attachments have been updated based on these Q&As, including the "Instructions to Offerors" and the Quote sheet. The period of performance and unit of issue for a specific CLIN have been corrected.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal medical housekeeping services for Air Force Medical Treatment Facilities (MTFs) at Kadena Air Base, Okinawa, Japan. The primary goal is to maintain a high level of asepsis, cleanliness, and beautification within medical, dental, veterinary, and other patient care facilities.

• Provides comprehensive medical housekeeping services, including management, labor, supervision, transportation, equipment, and materials.

• Covers aseptic cleaning, protection, and beautification of all rooms and areas within the facilities.

• Includes provisions for managing linen services and Infectious Medical Waste (IMW).

• Housekeeping services are considered a mission-essential and essential contractor service.

• Services are categorized into Requirement Summary (RS) Levels 0 through 5, with specific cleaning frequencies and standards for each level.

• Performance thresholds are defined for key objectives, including zero infection transmission, limitations on minor deficiencies, and timely response to service calls.

• Unsatisfactory inspection results require re-performance within 2 hours.

• Services are to be performed at various MTFs located at Kadena Air Base, Okinawa, Japan.

• Specific details regarding the period of performance are not detailed in this excerpt but are implied to be contract-based.

• Non-Personal Services: The government will not supervise contractor employees or control their methods.

• Emergency/Contingency Services: The contractor must provide aseptic and basic housekeeping services during emergencies and special events, with response times as specified.

• Key Personnel: Specific experience and qualifications are required for on-site key personnel.

• Training: Contractor employees must undergo government-provided and contractor-provided training, including HIPAA, CPR, and specific housekeeping protocols.

• Employee Standards: Requirements for uniforms, hygiene, and health (immunizations, physical exams) are detailed.

• Security: Contractors must adhere to security requirements, including background checks and identification display.

• Deliverables: Specific deliverables are outlined, including cycle task schedules, monthly reports, and transition plans.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Quote Sheet, for Solicitation HT941026Q2005. It provides the structure for bidders to submit their pricing for Healthcare Environmental Cleaning (HEC) Services.

• Solicitation Number: HT941026Q2005
• Requirement: Healthcare Environmental Cleaning (HEC) Services
• Period of Performance (POP): 01 Apr 2026 to 30 Apr 2031
• Contracting Office: DHA Western Markets Contracting Division
• Quotation Due Date: No later than 08:00 am PDT on 11 February 2026
• CLINs: Details line items for HEC Services across various buildings/locations (B90, B428, B626, B731, B734, B850, B853, B910, B920, BLDG. 3154) broken down by annual periods within the overall POP.
• Pricing Fields: Unit Price and Total Price are to be filled in by the offeror.
• Offeror Information: Fields for Offeror Name, Address, UEI, CAGE Code, Business Size, POC, Phone, and Email.
• Amendment Acknowledgement: Section to acknowledge receipt of amendments.
• Agreement Statement: Offeror agrees to hold prices firm for 30 calendar days.
• Signature Block: For authorized signee.
• Payment Terms: Field for payment terms.

Bidders must use this sheet to provide their pricing for the specified HEC services. It outlines the contract line item numbers (CLINs), the period of performance for each CLIN, and the required offeror information. The submission deadline for quotations is critical. Bidders must also acknowledge any amendments and agree to hold their prices firm for 30 days.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal medical housekeeping services for Air Force Medical Treatment Facilities (MTFs) at Kadena Air Base, Okinawa, Japan. The primary goal is to maintain a high level of asepsis and cleanliness within medical, dental, veterinary, and other patient care facilities.

• Provides comprehensive medical housekeeping services, including management, labor, supervision, transportation, equipment, and materials.

• Covers aseptic cleaning, protection, and beautification of all rooms and areas.

• Includes management of linen services and all categories of Infectious Medical Waste (IMW).

• Housekeeping services are considered mission-essential.

• Services are categorized into Requirement Summary (RS) Levels 0 through 5, with specific cleaning frequencies and standards for each level.

• Performance thresholds include zero infection transmission deficiencies, limits on minor deficiencies (e.g., visible dust, late responses), and timely responses to service calls.

• Unsatisfactory inspection results require re-performance within 2 hours.

• Services are to be performed at various MTFs located throughout Kadena Air Base, Okinawa, Japan.

• Non-personal services: Government will not supervise contractor employees or control methods.

• Emergency/Contingency Services: Contractor must provide services during emergencies (natural disasters, etc.) and special events with no additional cost.

• Key Personnel: Specific experience and qualifications are required for on-site representatives.

• Training: Employees must undergo government-provided and contractor-provided training, including HIPAA, CPR, and exposure control.

• Employee Standards: Uniforms, hygiene, and health requirements (immunizations, physical exams) are detailed.

• Security Requirements: Background checks, identification display, and key control are mandated.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) provided by the Defense Health Agency (DHA) Western Markets Contracting Division. It is used to gather feedback on an Offeror's past performance for a U.S. Government contract. The completed questionnaire is intended to be submitted by the Offeror with their quote, though it can also be returned directly to the DHA.

• Offeror Information: Fields for the name and address of the Offeror being evaluated.
• Project Information: Details about the specific contract or project being reviewed, including Contract Number, Title, Location, Award/Completion Dates, Contract Value, and a description of the Offeror's role and work performed.
• Evaluator Information: Fields for the name, agency, contact details, and role of the person completing the questionnaire.
• Rating Scale: A standardized rating system from "E" (Exceptional) to "U" (Unacceptable), with "NA" (Not Applicable).
• Performance Areas: Specific categories for evaluation, including client relationships, subcontractor management, staffing, corporate management, quality of work, schedule adherence, cost control, compliance (labor, safety), documentation submission, and problem resolution.
• Specific Questions: Direct questions regarding cure notices, show cause letters, problem-solving without guidance, willingness to re-award, customer satisfaction, and opportunities for the contractor to respond to negative comments.
• Overall Rating: A final assessment of the firm's past performance.

This PPQ is crucial for bidders as it outlines the specific criteria the government uses to evaluate past performance. Completing this form accurately and providing it with a quote can significantly impact a proposal's evaluation. Bidders should ensure they understand the performance areas assessed and can provide supporting documentation or evidence for their ratings. The form also highlights the importance of client satisfaction and proactive problem-solving.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ), for Healthcare Environmental Cleaning (HEC) Services. The Defense Health Agency (DHA) Healthcare Contracting Division – West (HCD-W) is seeking responses from qualified sources to provide these services.

• The contractor shall furnish all management, labor, supervision, transportation, equipment, supplies, and materials to provide complete medical housekeeping services.

• Services include aseptic cleaning, protection, and beautification of medical, dental, veterinary, and other patient care facilities.

• The program also includes provisions for management of linen service and Infectious Medical Waste (IMW).

• Services are to be performed at various buildings on Kadena Air Base, Okinawa, Japan.

• The contractor shall perform to the standards outlined in the Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price (FFP), non-personal services.

• Period of Performance: Includes a Base Year (April 1, 2026 – October 31, 2026), Option Year One (November 1, 2026 – October 31, 2027), Option Year Two (November 1, 2027 – October 31, 2028), Option Year Three (November 1, 2028 – October 31, 2029), Option Year Four (November 1, 2029 – October 31, 2030), and Six Month Extensions (November 1, 2030 – April 30, 2031).

• Estimated Value: $22 Million (size standard).

• Solicitation Number: HT941026Q2005.

• Submission Deadline: Quotes must be received no later than 08:00 am PDT on February 11, 2026.

• Submission Method: Electronic submission of technical and past performance quotations in separate PDF files, and pricing quotation in a separate PDF file and an XLSX spreadsheet file via email.

• Evaluation Factors: Award will be made on a "Past Performance Price Tradeoff" basis, considering Technical Capability (Acceptable/Unacceptable), Past Performance (more important than price), and Price.

• Questions Deadline: Questions must be submitted by email no later than 08:00 am PDT on January 27, 2026.

• NAICS Code: 561720.

• Size Standard: $22 Million.

• This solicitation is full and open competition.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• The document incorporates numerous FAR and DFARS provisions and clauses by reference.