HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) SERVICES

Solicitation / RFP / RFQ

This solicitation is for Preventative Maintenance service for HVAC systems at Station Fort Macon, located at 2301 E Fort Macon Rd, Atlantic Beach, NC 28512. The contract will be a Firm-Fixed Price award.

• Preventative Maintenance service for HVAC systems.

• All personnel, management, materials, supplies, equipment, tools, and other items/services necessary for the work.

• Contract type: Firm-Fixed Price.

• Period of Performance: To be completed within 365 calendar days after receiving notice to proceed.

• Quotes must be submitted via email to Tyrone.L.Mason@uscg.mil by NOON Eastern Time on February 11th, 2026.

• Offerors must ensure blocks 14 through 20c and 30a, 30b, and 30c of the SF 1442, and pricing are completed before emailing.

• Site visit will be conducted January 26th - January 30th. Contact COR Christina Gramza for scheduling.

• Questions about the solicitation must be submitted in writing to Tyrone.L.Mason@uscg.mil no later than February 3rd, 2026, NOON.

• This procurement is 100% set-aside for Small Businesses using NAICS code 238220.

• The small business standard is $19 million.

• Offerors must have an active vendor record at SAM.gov and meet size requirements prior to the RFQ due date and time to be considered eligible.

• Performance and Payment Bonds are not required.

• Offers providing less than 90 calendar days for Government acceptance after the date offers are due will be rejected.

• The Government reserves the right to cancel this solicitation.

Form / Attachment / Pricing Sheet

This document provides a CLIN (Contract Line Item Number) structure for pricing related to Heating, Ventilation, and Air Conditioning (HVAC) services. It outlines the breakdown of costs for various service components over a base year and four option years.

• CLIN 001, 004, 007, 010, 013: Inspection and Preventive Maintenance (Base Year and Option Years 1-4). This is a Lump Sum item.
• CLIN 002, 005, 008, 011, 014: Corrective Maintenance, not to exceed 80 Hours per CLIN. Priced per Hour.
• CLIN 003, 006, 009, 012, 015: Fixed Allowance for Parts for Corrective Maintenance. Each has a unit price of $1.00 and a total allowance of $5,000.00.

Bidders must use this structure to provide their pricing for the HVAC services. It details the expected components of the contract, including routine maintenance, corrective actions, and parts allowances, across multiple years. This document is critical for developing a comprehensive and compliant proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Heating, Ventilation, and Air Conditioning (HVAC) services, specifically Preventive Maintenance Services (PMS), for the United States Coast Guard (USCG) Station Fort Macon in Atlantic Beach, NC.

• The contractor will provide all personnel, management, materials, supplies, equipment, and tools necessary to perform HVAC PMS.

• Services include routine preventative maintenance, routine service calls, and corrective maintenance (repairs).

• The contractor must adhere to manufacturer's instructions and industry standards.

• Preventative maintenance must be completed according to a schedule approved by the COR.

• Routine service calls require a 24-hour response time.

• Repair parts and labor are subject to specific cost and hour limitations per 12-month period.

• The contractor must maintain a Quality Control Plan (QCP) and implement QC procedures.

• The contract period is one Base Year with four (4) 12-month option years.

• Place of Performance is USCG STA Ft. Macon, 2301 E Fort Macon Rd, Atlantic Beach, NC 28512.

• Contractor personnel must meet security requirements, including obtaining a Common Access Card (CAC) if required.

• Employees must wear distinctive uniforms for identification.

• The contractor is responsible for all health and safety compliance.

• Reporting requirements include progress reports, mishap/incident reports, and damage reports.

• A detailed list of HVAC equipment and their maintenance frequencies is provided in Technical Exhibit #2.

Solicitation / RFP / RFQ

This document is a solicitation for Heating, Ventilation, and Air Conditioning (HVAC) Services. The specific details of the Statement of Work (SOW) are provided in a separate attached document.

• The primary deliverable is Heating, Ventilation, and Air Conditioning Services.

• The Statement of Work (SOW) will detail the specific requirements and tasks.

• The contract type is not explicitly stated, but it is a solicitation for services.

• All correspondence, submittals, and emails must be marked with the solicitation/contract number.

• Evaluation criteria include Price, Ability to complete all project requirements, and Past Performance.

• The techniques and procedures described under FAR 13.106-2 will be used for assessment.

• The NAICS code for this acquisition is 238220.

• The small business size standard is $19.0M.

• There is a Notice of Total Small Business Set-Aside (FAR 52.219-6).

• There is a "Local Hire" requirement for the USCG (3052.222-90) if the contract is performed in a state with an unemployment rate exceeding the national average.

• The document references an attached Statement of Work (SOW) and a Wage Determination for Pasquotank County.

• It includes standard clauses related to construction contracts, such as Inspection and Acceptance (52.246-12), Warranty of Construction (52.246-21), Commencement, Prosecution, and Completion of Work (52.211-10), Contracting Officer's Representative (3052.242-72), Required Insurance (H.1), Modification Proposals - Price Breakdown (H.2), Superintendence by Contractor (H.3), and Green Purchasing (H.4).

• Several other FAR clauses are incorporated by reference, covering various aspects of contracting, including representations and certifications, labor standards, and contract administration.

Solicitation / RFP / RFQ

This document is a Wage Determination issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on a contract in North Carolina, specifically within the counties of Beaufort, Carteret, Duplin, Greene, Lenoir, and Wilson.

This document lists specific wage rates and fringe benefits for a wide range of occupations, from administrative and clerical roles to health, technical, and transportation occupations. Contractors must ensure their employees are paid at least the specified minimum wage rates and receive the required fringe benefits.

• Wage Determination No.: 2015-4401
• Revision No.: 30
• Date of Last Revision: 12/03/2025
• Area: North Carolina Counties of Beaufort, Carteret, Duplin, Greene, Lenoir, Wilson

This document does not contain proposal submission instructions or evaluation criteria. It serves as a mandatory component for any contract awarded under the Service Contract Act for the specified geographic area.

This document does not specify eligibility or set-aside requirements. However, it mandates compliance with the Service Contract Act for all covered employees.

• Fringe Benefits: Required fringe benefits are listed separately and follow the occupational listing.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022). The minimum wage rate is $13.30 per hour (or the applicable wage determination rate, if higher) for 2025.
• Uniform Allowance: If uniforms are required, contractors must provide them at no cost or reimburse employees for the cost, including maintenance, at a rate of $3.35 per week, unless uniforms are "wash and wear" material.
• Conformance Process: Procedures are outlined for requesting authorization of additional classifications and wage rates if a required occupation is not listed.
• Service Contract Act Directory of Occupations: Job duties are described in the Fifth Edition (Revision 1), dated September 2015, unless otherwise indicated.