Heavy Construction Equipment Rental - Holloman AFB

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for rental equipment to support the 823d RED HORSE Squadron at Holloman Air Force Base (HAFB), NM, for the RHS Construct Marshalling Area, EOR-E project.

• Equipment Rental: The contractor shall provide specified rental equipment, delivered to the HAFB job site.

• Delivery: Equipment delivery is scheduled between 04 May 2026 and 28 August 2026, during standard business hours (Monday-Friday, 6 AM - 6 PM, with potential fluctuations). A minimum of 48 hours' notice will be provided for delivery coordination.

• Equipment Specifications: The SOW details specific types, quantities, and specifications for various equipment, including excavators, a water truck, loaders, mini excavators, skid steers, rollers, and a street sweeper. Estimated usage hours and rental durations are provided for each item.

• Fuel & Fluids: The contractor is responsible for providing DSS (construction grade) Diesel fuel and Diesel Exhaust Fluid (DEF) for the equipment.

• Maintenance & Repair: The contractor must perform all routine preventative maintenance and field service repairs. Repairs are to be completed within 48 hours of a service call. If equipment is inoperable for more than 8 hours due to maintenance or repair, a suitable substitute must be provided within 24 hours. Normal wear-and-tear is the contractor's responsibility; damage due to negligence requires contractor-provided repair quotes for reimbursement.

• Performance Period: 04 May 2026 to 28 August 2026.

• Location: Holloman Air Force Base (HAFB), NM. Specific delivery and staging locations will be coordinated on base.

• Military Installation Access: Contractors must adhere to HAFB security procedures, possess valid identification, and allow time for pass coordination. The government is not liable for delays related to access.

• Environmental & Safety: Contractors are responsible for immediate cleanup of any mud, dirt, debris, or spills caused by their operations. Spills must be reported immediately to the Contracting Officer (CO).

• Personnel: The contractor must provide a designated supervisor fluent in English, available during work hours, with decision-making authority and technical knowledge. The government reserves the right to request replacement of unacceptable personnel.

• Contractor Responsibility: The contractor is responsible for the wellbeing of their workers, including providing food and water. Daily inspection checklists and operator maintenance supplies must be provided.

Solicitation / RFP / RFQ

This document is a solicitation (FA480126Q00040001) for commercial products and services, specifically for heavy equipment rental at Holloman AFB, NM. The acquisition is set aside 100% for small business. The North American Industry Classification Standard (NAICS) code is 532412, with a size standard of $40,000,000.00.

The solicitation details various equipment rentals, including:

• 3 CY Loader
• 2800-3200 Lb Tracked Skid Steer
• Excavator 45-49K (with and without bucket/thumb)
• Fork Attachment for Loader
• Double Drum Roller (10 Ton and 5 Ton)
• Mini Excavator
• Water Truck (2000 Gallon)
• Hammer Excavator Attachment
• Regenerative Air Sweeper (7 CY Hopper)

All items are listed with a "Firm Fixed Price" arrangement and have specified quantities and periods of performance.

• The contract type is not explicitly stated, but the solicitation implies a firm-fixed-price arrangement for the listed items.

• The period of performance for individual line items varies, with delivery requested starting May 4, 2026, and extending through August 28, 2026, for some items.

• Offer Due Date: March 16, 2026, at 08:00 AM local time.

• Proposals are to be submitted in accordance with FAR 52.212-1 and 52.212-3, which are incorporated by reference.

• Evaluation criteria are not detailed in the provided pages, but page 30 is titled "Evaluation Factors for Award."

• This acquisition is 100% set aside for small business.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-5.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF) per DFARS clause 252.232-7006.

• Inspection and acceptance will occur at the destination (Holloman AFB, NM).

Amendment / Modification

This amendment modifies Solicitation FA480126Q0004, originally dated February 24, 2026, with an effective date of March 9, 2026.

Key changes include:

• Response Due Date Extension: The deadline for submitting offers has been extended from March 9, 2026, to March 16, 2026.

• Addition of Contract Line Item Number (CLIN) 0011: A "Regenerative Air Sweeper - 7 CY Hopper" has been added to the requirement. This item has a Product Type Code of 3895, Product Service Code of W038, and is priced as Firm Fixed Price. The period of performance for this CLIN is May 4, 2026, to August 28, 2026.

• Modification of CLINs 0006 and 0007: The descriptions for these CLINs have been adjusted to specifically include "Double Drum Roller." CLIN 0006 is now "Double Drum Roller 10 Ton," and CLIN 0007 is now "Double Drum Roller 5 Ton."

• Statement of Work (SOW) Correction: The SOW has been updated to reflect the changes in required equipment.

• Attachment Update: The "RHS - Rental Equipment SOW" has been revised, with the new version dated March 9, 2026, and a new attachment URL provided.

• Solicitation/Contract Form (Response Due Date)

• Supplies or Services & Prices or Costs (CLINs 0006, 0007, and new CLIN 0011)

• Statement of Work (SOW)

• Attachments

The proposal submission deadline has been extended to March 16, 2026. Bidders should review the updated CLIN descriptions and the revised SOW and attachments to ensure their proposals accurately reflect the modified requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for rental equipment to support the 823d RED HORSE Squadron at Holloman Air Force Base (HAFB), NM.

• The contractor shall deliver specified rental equipment to the HAFB job site.

• Equipment must conform to specifications detailed in Part II of the SOW.

• Delivery will occur during standard business hours (Monday-Friday, 6 AM - 6 PM), with specific times coordinated at least 48 hours in advance.

• The performance period for this contract is from May 4, 2026, to August 28, 2026.

• All equipment must be in good, working order, meeting manufacturer, OSHA, and DOT requirements upon delivery.

• Repairs are required within 48 hours of a repair call.

• Substitutions for inoperable equipment must be provided within 24 hours if field service is impractical.

• Routine preventative maintenance is the contractor's responsibility.

• Daily inspection checklists for each piece of equipment must be provided.

• Performance Period: May 4, 2026 – August 28, 2026.

• Delivery Location: Holloman Air Force Base, NM. Specific drop-off location to be coordinated with the 823 RHS Project Engineer.

• Military Installation Requirements: Contractors must adhere to HAFB security procedures, maintain valid identification, and clean up any mud, dirt, debris, or spills caused by their operations on the same day.

• Environmental: Immediate reporting of spills or releases to the Contracting Officer (CO) is required. Contractors are responsible for cleanup ("you spill, you dig").

• Personnel: Contractors are responsible for their workers' well-being, including food and water. A fluent English-speaking supervisor with decision-making authority and technical knowledge must be available.

• Equipment: Specific quantities and types of equipment are detailed, including excavators, a water truck, loaders, mini excavators, skid steers, and double drum rollers. Equipment must use DSS diesel fuel, and the contractor provides Diesel Exhaust Fluid.

• Maintenance: Field service, repairs, and preventative maintenance are the contractor's responsibility. All maintenance must be scheduled between 6 AM - 6 PM, Monday-Friday, excluding federal holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental equipment to the 823d RED HORSE Squadron at Holloman Air Force Base (HAFB), NM, for construction activities.

• The contractor shall deliver specified rental equipment to the HAFB job site.

• Equipment must conform to specifications outlined in Part II of the SOW.

• The contractor is responsible for transporting all equipment to the construction site.

• Specific delivery locations will be coordinated with the 823 RHS Project Engineer.

• All modifications to requirements must be directed by the Contracting Officer (CO).

• Equipment must be delivered during standard business hours (Monday-Friday, 6 AM - 6 PM), with specific delivery dates and times coordinated at least 48 hours in advance.

• Repairs are required within 48 hours of a repair call.

• Substitute equipment must be provided within 24 hours if rented equipment is inoperable or field service is impractical.

• Preventative maintenance requiring equipment downtime exceeding 8 hours necessitates a suitable substitute.

• All equipment must be in good working order, meeting manufacturer, OSHA, and DOT requirements.

• Contractor must provide a daily inspection checklist for each piece of equipment.

• Performance Period: May 4, 2026, to August 28, 2026.

• Delivery Location: Holloman Air Force Base, NM (specific drop-off to be coordinated).

• Commercial Gate Coordinates: 32.932 N, 106.066 W

• Delivery Site Coordinates: 32.860 N, 106.110 W

• Military Installation Requirements:

  • Contractor is responsible for cleaning up any mud, dirt, debris, or spills caused by their operations.
  • Immediate reporting of spills or environmental risks to the CO is mandatory.
  • Adherence to HAFB security procedures is required; personnel must have valid identification.
  • Contractor must account for potential delays in base access.
  • Contractor is responsible for the wellbeing of their workers, including providing food and water.
  • A designated supervisor, fluent in English with technical knowledge, must be available and identified in writing.

• Equipment Specifications:

  • Specific quantities and types of equipment are detailed, including excavators, a water truck, loaders, mini excavators, skid steers, and rollers.
  • Equipment must operate on DSS (construction grade) Diesel fuel; the contractor provides Diesel Exhaust Fluid.
  • Contractor is responsible for routine preventative maintenance and field service repairs.
  • Repairs due to normal wear-and-tear are the contractor's responsibility.
  • Damage due to negligence or operator error requires contractor-provided repair quotes for reimbursement.
  • Contractor must provide a detailed maintenance schedule for each piece of equipment.
  • Contractor must provide all items for operator maintenance and be responsible for their disposal.
  • Contractor must remove all product waste associated with field services.

Solicitation / RFP / RFQ

This solicitation (FA480126Q0004) is for the rental of heavy equipment for TDY to Holloman AFB. The government is procuring various types of construction and heavy equipment.

The solicitation lists the following equipment for rental:

• 3 CY Loader
• 2800-3200 Lb Tracked Skid Steer
• Excavator 45-49K (Bucket & Thumb)
• Excavator 45-49K
• Fork Attachment for Loader
• Roller 10 Ton
• Roller 5 Ton
• Mini Excavator
• Water Truck - 2000 Gallon
• Hammer Excavator Attachment

Each item specifies a Product Type Code (3895), Product Service Code (W038), and a "Firm Fixed Price" pricing arrangement. The duration for most items is listed in months, with some specified in weeks.

• The solicitation number is FA480126Q0004.

• The issue date is February 24, 2026.

• The offer due date is March 9, 2026, at 08:00 AM local time.

• The North American Industry Classification Standard (NAICS) code is 532412 (Other Equipment Rental and Leasing).

• The size standard is USD 40,000,000.00.

• The acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Specific instructions for submission and evaluation are detailed within the solicitation document, including various FAR and DFARS clauses.

• This acquisition is set aside 100% for Small Business.

• The document includes extensive lists of FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contracting, including representations, certifications, and special requirements.

• Inspection and acceptance will occur at the destination, with instructions to refer to the Statement of Work (SOW) for specific criteria.

• The solicitation references an attached Statement of Work (SOW) for Rental Equipment, dated February 23, 2026.