61--Hoover Dam emergency Generator Maintenance and Rep

Amendment / Modification

• This amendment (0003) addresses a vendor request for photos of Kohler Generator Data Tabs.

• The additional information requested can be found on Attachment A.

• Attachment A contains the requested photos.

• All other terms and conditions remain the same.

• The period of performance is stated as 03/02/2026 to 03/01/2031.

Amendment / Modification

This document is Amendment Number 140R3026Q0002 – 0003, which includes Attachment A.

Attachment A contains images and identification plates for engine and generator components, including:

• A Baldwin Filters BF1280 oil filter with a handwritten date of 9-27-25.
• An engine data plate for a Cummins 6BT-5.9 engine, manufactured 11/19/81, with specifications including 134 rated HP at 1800 RPM and 78 mm³/stroke fuel rate.
• A Kohler generator data plate for model 80ROZ271, spec no 70523-A, serial no 167513, rated for 80 KW continuous/standby at 277/480 volts, 3 phase, 60 Hz, 1800 RPM.
• A Hastings AF656 air filter, noted as "CHANGED FILTER" on 1-5-2016, with a handwritten date of 9-29-25.
• A Baldwin Filters BT7349 filter.

This amendment provides additional technical details and component information. Bidders should review these attachments to ensure their proposals accurately reflect the equipment specifications and requirements.

Amendment / Modification

This amendment (0002) to Solicitation 140R3026Q0002 makes the following changes:

• Addresses vendor questions received in response to the solicitation. Additional information related to these questions can be found on Attachment A.

• Extends the quotation submission date from February 23, 2026, to February 25, 2026.

• Attachment A (contains additional information related to vendor questions).

• Quotation submission deadline.

• The deadline for submitting quotations has been extended to February 25, 2026.

• Bidders should review Attachment A for additional information provided in response to vendor questions.

• The Period of Performance remains unchanged: March 2, 2026, to March 1, 2031.

Questions & Answers / Clarifications

This document provides responses to contractor questions regarding the Hoover Dam Emergency Generator Services opportunity, clarifying requirements related to equipment identification, service recordkeeping, inspections, repairs, and payment terms.

• Generator Serial Numbers: Specific unit and engine serial numbers for various generators at different locations (NV SRF Building, NV Visitor Center, NV Lower Portal Rd, NV Gantry Crane, AZ Portable Unit, AZ Gantry Crane) have been provided.
• Service Jacket Recordkeeping: The proposed method of submitting engineered work proposals and formal engineering service reports within 24 hours of work completion will satisfy the service jacket recordkeeping requirement.
• Level I Quarterly Inspections: Deficiencies found during Level I inspections will be addressed via Change Order Requests (CORs) with Government approval, and the cost of correction will be an additional cost to the government.
• Level II Annual Inspections: Load bank testing is a CLIN item. Corrective maintenance discovered during Level II inspections will be COR-driven work. Mobile load banks are required for certain generators, and abnormal work (deficiencies) will be an additional cost to the Government with prior approval.
• Emergency Repairs: Excusable delays due to Force Majeure circumstances (e.g., severe weather, natural disasters) are covered under FAR 52.212-4(f), provided the contractor notifies the Contracting Officer promptly.
• Onsite Records Storage: Hoover Dam has limited laydown yard space; a designated area will be decided by the COR. Records will be stored on-site at the Hoover Dam Electrical Office.
• Payment Terms: Payment is not Net 30. Small businesses will receive accelerated payment within 15 days after a proper invoice is received, per FAR 52.212-4(i)(2).
• Air Filter Replacement: Air filter replacement for Level II Annual Inspections is to be performed "as needed" according to industry standards, similar to fuel and oil filters, not necessarily included regardless of condition.

These clarifications provide essential details for bidders to accurately price services, understand recordkeeping and reporting requirements, and confirm payment terms. Bidders should incorporate this information into their proposals, particularly regarding the scope of inspections, corrective actions, and payment schedules.

Amendment / Modification

This document is Attachment A to Amendment Number 140R3026Q0002 – 0001. It provides visual and tabular information regarding generators and a power transfer switch associated with the opportunity.

• Generators: Includes images and specifications for various generators, detailing their type, size (kW), manufacturer, model, and location (e.g., Arizona Portable 35kW, Arizona and Nevada Gantry Crane 80kW, Lower Portal Road 10kW Propane, Security Reaction Force 287kW).
• Power Transfer Switch: Features an image of an ASCO 7000 Series Power Transfer Switch, including its model/catalog number (H07ATSB30800C5XF), amperage (800 A), and voltage (208V 50-60Hz).
• Location Map: A map indicating specific locations (Location 1 through Location 6) relevant to the equipment described.

This attachment provides supplementary information and visual context for the opportunity. Bidders should review this information to understand the scope and nature of the equipment involved.

Amendment / Modification

This amendment (0001) addresses vendor questions received in response to Solicitation 140R3026Q0002.

Specifically, it provides additional information regarding generators, including:

• Quantity
• Location
• Make
• Model
• Amperage
• Photos

This additional information is detailed in Attachment A.

• Attachment A contains new information.

• All other terms and conditions remain the same.

• The quotation submission date remains February 23, 2026.

• The Period of Performance is from 03/02/2026 to 03/01/2031.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive generator and automatic transfer switch (ATS) maintenance and repair services for the Bureau of Reclamation (BOR) at Hoover Dam facilities.

• Provide all personnel, supervision, labor, subcontractors, tools, materials, equipment, and supplies necessary to inspect, maintain, and repair electrical power generators and ATS units.

• Services include preventative maintenance (PM), emergency services, and repairs.

• All work must comply with manufacturer instructions and applicable regulations.

• Tasks are to be performed Monday through Friday, excluding Federal holidays, between 7:00 a.m. and 3:00 p.m. (unless interruption of electrical services requires work outside normal hours or on weekends, as specified in the task order).

• The PWS covers six specific generators located at Hoover Dam and associated BOR facilities.

• The Blanket Purchase Agreement (BPA) has a period of performance of five (5) years from the date of award.

• Specific tasks will be issued through BPA Calls.

• Level I Quarterly Inspection: Includes checks of belts, cooling system, exhaust system, oil levels, engine crankcase, air filters, fuel system, governor, control panel, gauges, battery and starting system, generator protective devices, and operational checks. ATS inspection and necessary repairs are also included.

• Level II Annual Inspection: Includes replacing air filters, analyzing coolant, replacing fuel filters as needed, testing fuel, testing batteries and charging system, and ATS inspection/repair. Also includes a 60-minute load bank test at 80% rated load capacity.

• Repairs: Scheduled repairs are to be completed within two business days of notification. Repairs exceeding $500 require prior approval.

• Emergency Repairs: Contractor must respond within 8 hours, be on-site within 24 hours, and begin work within 24 hours.

• Inspection Reports (Quarterly and Annual): Within 5 business days.

• Repair Reports: Within 3 business days of task completion.

• Equipment Deficiency Checklist: Submitted with each inspection report.

• Service Log: Cumulative maintenance history provided annually.

• All reports to be submitted in PDF format via email.

• Contractor must implement a Quality Control Plan (QCP).

• Government will conduct quality assurance.

• Contractor must maintain onsite records of all inspections, services, and repairs.

• Contractor must comply with all applicable safety and occupational health requirements, including OSHA and Reclamation Safety and Health Standards (RSHS).

• Job Hazard Analysis (JHA) must be submitted for approval prior to the start of work.

• Full generator replacements

• Major engine overhauls or catastrophic failures

• Alternator repairs beyond standard PM

• Emission upgrades, fuel tank removal, or control system reprogramming

• Enclosure repairs (unless caused by contractor)

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide emergency generator maintenance and repair services for the Hoover Dam and associated Bureau of Reclamation (BOR) facilities. A written solicitation will not be issued; proposals are requested via this announcement and an associated Request for Quote (RFQ) on SAM.gov.

• Provide all personnel, supervision, labor, subcontractors, tools, materials, equipment, and supplies necessary to inspect, maintain, and repair electrical power generators and automatic transfer switch (ATS) units.

• Services must be performed in accordance with manufacturer instructions and all applicable regulations.

• The work will cover specific generators located at NV SRF Building, NV Visitor Center, NV Lower Portal Rd, NV Gantry Crane, AZ Portable Unit, and AZ Gantry Crane.

• A five-year Blanket Purchase Agreement (BPA) is anticipated.

• Ordering Periods are structured annually from 3/2/2026 to 3/1/2031.

• Services will be issued by individual BPA calls, with the first call expected immediately following award.

• Period of performance for the BPA is estimated from 03/02/2026 through 03/01/2031.

• Work shall be completed at Hoover Dam in Boulder City, Nevada.

• This announcement constitutes the only solicitation.

• Electronic quote submissions are facilitated through SAM.gov Contract Opportunities.

• Determination of award will be based on the lowest priced responsive, responsible quote.

• Offers are due February 23 at 3:00 PM, local time (PST).

• Offers shall be submitted via email to gmincey@usbr.gov and Igallardo@usbr.gov.

• This requirement is a Total Small Business set-aside.

• The North American Industry Classification System (NAICS) Code is 333618 – Other Engine Equipment Manufacturing.

• The small business size standard for NAICS Code 333618 is 1500 Employees.

• Incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Numerous FAR clauses and specific Bureau of Reclamation (WBR) clauses are applicable, covering topics such as instructions to offerors, contract terms, safety, security requirements, and COR authorities.

• The Point of Contact for this solicitation is Mr. Gilbert Mincey (gmincey@usbr.gov).

Solicitation / RFP / RFQ

This solicitation is for comprehensive generator and automatic transfer switch (ATS) maintenance, and repair services for the Bureau of Reclamation's (BOR), Lower Colorado Region, Hoover Dam facilities. The requirement is for a five-year Blanket Purchase Agreement (BPA).

• Preventative maintenance (PM) for electrical generator systems.

• Emergency services for electrical generator systems.

• Repair services for electrical generator systems.

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: March 2, 2026, to March 1, 2031

• This is a Request for Quote (RFQ).

• Specific submission instructions and evaluation criteria are not detailed in this excerpt but are referenced as being included in the full solicitation package (FAR 52.212-1, 52.212-3, and 52.212-5).

• This acquisition is set aside for Small Business (100%).

• NAICS Code: 333618

• Size Standard: 1,500

• The solicitation number is 140R3026Q0002.

• The offer due date is February 23, 2026, at 1500 Local Time.

• The issuing office is the Bureau of Reclamation, Lower Colorado Region, Boulder City, NV.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5629, Revision No. 28) for the Service Contract Act, applicable to the counties of Riverside and San Bernardino in California. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified geographic area. It establishes the minimum wage and fringe benefit requirements for various job classifications that may be employed on the contract. Bidders must ensure their proposed labor costs align with these determined rates to comply with federal regulations. The document also outlines provisions for paid sick leave (EO 13706) and minimum wage adjustments (EO 13658), as well as details on vacation and holiday benefits. It also includes a process for requesting additional classifications and wage rates if a required occupation is not listed.

Form / Attachment / Pricing Sheet

This document is a price schedule for the Hoover Dam Emergency Generator Maintenance and Repair Services Blanket Purchase Agreement (BPA). It outlines the pricing structure for services over a five-year period.

• The schedule is divided into five yearly price schedules, covering March 2, 2026, through March 1, 2031.
• Each year includes line items for:
  • Level I Quarterly Inspection (Unit of Issue: Each)
  • Level II Annual Inspection (Unit of Issue: Each)
  • Scheduled Repairs (Unit of Issue: Hour)
  • Emergency Repairs (Unit of Issue: Hour)
• Columns are provided for Unit Price and Total Price for each item.

Bidders will use this price schedule to understand the expected costs for generator maintenance and repair services. They will need to fill in their proposed unit prices for each service item for each year of the BPA to complete their bid or proposal. This document is critical for cost proposal development and evaluation.