Hurlburt Field Integrated Base Defense Security System (IBDSS) IDIQ

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for non-personal services. The contractor shall provide engineering development, design, procurement, fabrication, configuration, integration, installation, modernization, and logistics solutions for electronic security, physical security, and surveillance-type deliverables. The project title is "Integrated Base Defense Security System IDIQ FY26".

• Engineering development

• Design

• Procurement

• Fabrication

• Configuration

• Integration

• Installation

• Modernization

• Logistics solutions for electronic security, physical security, and surveillance-type deliverables.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: 5 years (1 May 2026 - 30 April 2031)

• Minimum Guaranteed Amount: $2,500.00

• Maximum Amount: $25,000,000.00

• Pricing Arrangement: Firm Fixed Price

• Offer Due Date: 19 February 2026, 02:00 PM Local Time

• Questions Due: 5 calendar days after the site visit.

• Site Visit: 30 January 2026, 9:30 AM CST (See Attachment #10 for instructions).

• Proposals must be submitted to the Government office by the date/time specified.

• Personnel requiring access to Hurlburt Field for site visits or proposal submissions must have valid Real ID and submit a written request 72 hours prior.

• Evaluation Factors: Price, Technical, and Past Performance. Technical and past performance combined are more important than price.

• This acquisition is set aside for Small Business.

• NAICS Code: 561621 (Security Systems Services)

• Size Standard: USD 25,000,000.00

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, and 52.212-4. DFARS clauses are also incorporated.

• A list of attachments is provided, including Addenda to FAR clauses, a Pricing Sheet, a PWS, and Site Visit Instructions.

Other / Unclassified

This document is a protected PDF file. The content cannot be viewed with the current reader, which does not support files protected by Microsoft Office. A compatible PDF reader is required to access the document's content.

Bidders cannot access the content of this attachment due to its protected nature. This prevents them from reviewing the Performance Work Statement (PWS) or any other information contained within, which is crucial for understanding the opportunity requirements and preparing a bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a comprehensive security upgrade by integrating a high-performance CCTV system across strategic locations at Hurlbert Field, enhancing threat detection, access control, and real-time situational awareness. This includes deploying AI-powered Wrong-Way Detection, Automatic License Plate Recognition (ALPR), and advanced CCTV solutions.

• Provide all necessary supervision, labor, travel, materials, tools, equipment, and accessories for the CCTV system upgrade.

• Install equipment compatible with and integrated into the existing Bosch Video Management System (BVMS) at the Base Defense Operations Center (BDOC).

• Ensure all equipment meets applicable TAA/BAA/NDAA requirements.

• System must be scalable for future expansion and designed for high-quality video capture, real-time monitoring, and improved perimeter security.

• Specific components and quantities are detailed for various locations including Commercial Vehicle Inspection Area (CVIA), Overwatch Building, East Gate, Armory, Main Gate, Soundside Gate, Fuel Dock, Hume Housing Dock, BDOC, and VCC.

• Contractor must procure and install necessary consumable materials (conduit, cabling) and power distribution.

• Contractor must perform all necessary programming and coordinate with USAF for device IDs and IP addresses.

• Real-time detection of unauthorized vehicle movement.

• Automated license plate capture for tracking and auditing.

• Enhanced monitoring of critical security zones.

• Seamless integration with existing security infrastructure.

• Audio-Visual Alerts for critical security events.

• Vehicle Recognition (license plates, makes, models) with high accuracy.

• Object Classification and Location.

• Wrong-Way Detection.

• The document specifies the locations for installation across Hurlbert Field, FL.

• A one-year warranty/maintenance period is mentioned.

• All equipment must meet TAA/BAA/NDAA requirements.

• Installation agents must verify the place of origin of all components.

• Contractor employees must comply with base traffic regulations.

• Contractor employees are prohibited from possessing firearms, ammunition, and contraband substances on the government installation.

• Contractor is responsible for disposing of all removed equipment and parts.

• Contractor will provide operating procedures and as-builts upon completion.

• Government will aid in acquiring permits and installation entry.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing sheet for CLIN 0001. It is intended for bidders to enter pricing information.

• CLIN 0001: Described as "Individual Task Orders" for the 1st Special Operations Wing (1 SOW). The scope includes engineering development, design, procurement, fabrication, configuration, integration, installation, modernization, and logistics solutions for electronic security, physical security, and surveillance-type deliverables.
• Period of Performance: 1 May 2026 - 30 April 2031.
• Pricing Fields: Bidders are instructed to enter numbers only in the yellow cells for "Total Task Order Price (Round to the Nearest Dollar)".

This pricing sheet is critical for bidders to provide their cost proposals for CLIN 0001. It outlines the specific task order requirements and the period of performance, guiding the pricing strategy. Bidders must accurately complete the specified fields in accordance with the instructions.

Form / Attachment / Pricing Sheet

This document provides instructions for a site visit related to the FA441726R0005 Initial Task Order for Commercial Vehicle Inspection Area (CVIA) – Closed-Circuit Television (CCTV).

• Date and Time: Friday, January 30, 2026, at 9:30 AM CST.
• Location: BLDG 90603 Hurlburt Field, FL. Proceed to the contracting squadron at 350 Tully St, Hurlburt Field, FL 32544.
• Base Access Procedures:
  • Email the following information to justin.carroll.4@us.af.mil, kodei.calvin@us.af.mil, and andrew.macdonald.6@us.af.mil no later than January 28, 2026, at 11:00 AM CST:
    • Full Name
    • Date of Birth
    • Last 4 of Social Security Number
  • Report to the Hurlburt Field Visitor Control Center with a driver's license to obtain a visitor's access pass.
  • After receiving the pass, proceed through the main gate to the contracting squadron at 350 Tully St, Hurlburt Field, FL 32544.

This document is critical for any bidder planning to attend the mandatory site visit. It outlines the specific date, time, location, and essential steps required for base access and attendance.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It provides the minimum wage rates and fringe benefits required for various occupations in a specific geographic area (Florida County of Okaloosa) for contracts subject to the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Includes footnotes referencing specific conditions or requirements for certain occupations (e.g., Computer Employees, Air Traffic Controllers).
• Details required fringe benefits, including Health & Welfare rates and provisions for paid sick leave (Executive Order 13706) and minimum wage adjustments (Executive Order 13658).
• Outlines vacation and holiday policies.
• Explains the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document outlines the procedures for managing source selection documents throughout the acquisition process. It ensures compliance with Air Force Instruction (AFI) 63-138, DoD Source Selection Procedures, and Federal Acquisition Regulation (FAR) Part 3 and Part 15.

• Filing and Document Control: Source selection documents will be filed in a centralized, access-controlled digital repository. Physical documents will be stored in a locked, access-controlled location.
• Protection and Handling of Sensitive Information: Source selection information is Controlled Unclassified Information (CUI). Personnel must sign Non-Disclosure Agreements (NDAs) and receive training. Access is restricted to authorized personnel with a need-to-know. Transmissions must be encrypted.
• Maintenance and Version Control: Working documents will be stored in a restricted-access electronic environment, with outdated versions clearly marked and archived.
• Retention Schedule: Source selection records will be retained for a minimum of six years after final contract closeout, unless extended.
• Disposition of Documents: Sensitive materials will be destroyed using approved methods for CUI.
• Responsibilities: Outlines roles for SADA, PCO, SSEB Chair, and Security Manager.
• Compliance and Audit Readiness: Actions are subject to audits, with non-compliance potentially leading to administrative, contractual, or legal consequences.

While this document details internal government procedures for managing source selection documents, it informs bidders about the strict handling and security protocols for sensitive information, including proposals. It also clarifies retention periods and responsibilities, which may be relevant for understanding the lifecycle of the acquisition process.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the 1st Special Operations Contracting Squadron at Hurlburt Field, FL, as part of the source selection for Integrated Defense Base Security Systems. Its purpose is to gather information from organizations that have had first-hand experience with offerors to verify their past performance on contracts or other work efforts, which is a key consideration in the evaluation process.

• Contract Identification: Details about the contract being reviewed, including contractor information, contract number, type, program title and description, period of performance, and dollar value.
• Customer or Agency Identification: Information about the agency or customer for whom the work was performed.
• Respondent Identification: Details about the individual completing the questionnaire.
• Performance Information: A detailed section for rating the contractor's performance across various criteria (e.g., provided experienced personnel, ability to hire/maintain staff, delegated authority, quality control, responsiveness to changes, cooperation with government personnel). It includes a performance rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) and space for supporting information.
• Overall Assessment: Questions regarding letters of concern, cure notices, show cause notices, willingness to award another contract, CPARS rating, and communication of issues.

This questionnaire is sent to entities that have experience with potential offerors. Bidders should be aware that their past performance will be evaluated based on responses to this questionnaire. The information gathered will directly impact the evaluation of their proposal. The deadline for submitting responses is 1:00 PM CST on 12 February 2026. Responses can be emailed to kodei.calvin@us.af.mil and justin.carroll.4@us.af.mil.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - CMD (Non-Nuclear) Equipment List," provides a list of equipment approved for new procurements, installations, and upgrades for non-nuclear Configuration Management Database (CMD) applications. It also references "Attachment 2," which lists previously approved equipment for continued use and sustainment in existing installations but not for new procurements or installs.

• Attachment 1: Details specific equipment models and versions for Command, Control, and Display Equipment (CCDE), Video Management Systems (VMS), Cameras/Imagers, and Intrusion Detection Sensors (Interior and Exterior).
• Attachment 2: Lists "Non-Procurable" equipment approved for continued use and sustainment in existing installations, covering similar categories as Attachment 1.
• Additional PL-3 and PL-4 Items: Lists approved equipment for PL-3 and below assets.
• General Notes: Includes recommendations to update systems to the most current software/firmware versions as funding allows and a reminder that manufacturers can change the place of origin, requiring verification prior to installation.

This document is crucial for bidders as it specifies the exact hardware and software components that are approved for use in the relevant systems. Bidders must ensure their proposed solutions utilize equipment listed in Attachment 1 for new procurements or upgrades, or are compatible with equipment listed in Attachment 2 for sustainment in existing installations. Understanding these approved lists is essential for developing compliant and technically acceptable proposals.

Amendment / Modification

This document, "Attachment 2 - Addendum to 52.212-2 - Evaluation Factors for Award," provides detailed information regarding the source selection methodology and evaluation process for the acquisition. Key aspects include:

• Source Selection Methodology: Utilizes tradeoff source selection procedures, prioritizing Total Evaluated Price (TEP) to determine the order of evaluation. The Government intends to award two contracts under a multiple award IDIQ.
• Evaluation Factors: The significant evaluation factors are (i) price, (ii) technical, and (iii) past performance.
• Technical Acceptability: Proposals will be evaluated for technical acceptability based on specific subfactors, including Certifications of Key Personnel (Program Manager, Cybersecurity Personnel, Facility Security Officer) and adherence to the Non-Nuclear Configuration Management Database (CMD) Equipment Approval Memorandum.
• Past Performance: Assessed based on recency, relevancy, and quality. A minimum overall rating of "Neutral" is required for acceptance. Various confidence ratings (Substantial, Satisfactory, Neutral, Limited, No Confidence) will be assigned.
• Award Process: Proposals are ordered by TEP. The two lowest TEP proposals are evaluated technically. If both are "Acceptable," they proceed to past performance evaluation. The award will be made to the two proposals that meet the "Acceptable" technical rating and achieve at least a "Substantial Confidence" rating for past performance. Contingencies are outlined for scenarios where fewer than two proposals achieve "Substantial Confidence."
• Discussions: The Government intends to award without discussions but reserves the right to conduct them if necessary.

This addendum details the evaluation factors and process, supplementing the original solicitation (likely referenced by FAR 52.212-2).

Bidders must ensure their proposals address all technical requirements, provide required certifications for key personnel, and demonstrate strong past performance to be considered for award. The evaluation criteria and process outlined here are critical for proposal preparation.

Amendment / Modification

This document is an addendum to FAR 52.212-1, providing instructions, conditions, and notices to offerors for the Integrated Base Defense Security System (IBDSS) Services solicitation.

Key points include:

• Acquisition Purpose: To acquire IBDSS Services for Hurlburt Field, FL.
• Set-Aside: 100% small business set-aside. Offerors must have a base of operations within a 50-mile radius of Hurlburt Field, FL.
• Contract Type: A multiple-award Indefinite Delivery Indefinite Quantity (IDIQ) contract with a five-year ordering period.
• Regulations: Compliance with FAR 52.219-14 (Limitations on Subcontracting) and FAR 52.219-6 (Notice of Total Small Business Set-Aside) is required.
• Source Selection: Tradeoff source selection procedures will be used.
• Communications: All questions must be submitted via email to specific points of contact by 4 February, 1400 CDT. Proposals are due by 19 February, 1400 CDT.
• Proposal Submission: Emails with attachments must not exceed 5MB. Offerors are responsible for confirming receipt. Multiple email submissions are recommended for larger files.
• Proposal Format: Proposals must be submitted in four volumes: Contract Information, Technical Proposal, Past Performance, and Price Proposal. Specific page limits and formatting requirements are detailed for each volume.
• Key Personnel: Certification and resumes for key personnel are required, including specific certifications (Honeywell Vindicator, Hirsch Velocity, PSG VICADS) and SECRET Clearance.
• Deliverables: Deliverables must be compliant with the Non-Nuclear Configuration Management Database (CMD) Equipment Approval Memorandum dated 29 April 2024.
• Past Performance: A minimum of two and a maximum of five recent and relevant Past Performance Information (PPI) submissions will be evaluated. Performance within the last six years and of similar scope, magnitude, and complexity is required.
• Past Performance Questionnaires (PPQ): Offerors must complete Section A of the PPQ and have it sent directly to the government by the POCs. PPQs submitted directly by the offeror will not be considered.
• Price Proposal: A firm-fixed-price proposal for the initial task order is required.

This addendum modifies and clarifies instructions related to proposal submission, format, content, and evaluation criteria as outlined in FAR 52.212-1.

Proposal submission deadlines are 4 February (questions) and 19 February (proposals) at 1400 CDT. Email size limitations and confirmation of receipt are critical for submission success. Specific requirements for proposal volumes, key personnel, and past performance must be adhered to.