IDR 2026 - Event Planner
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Buenos Aires, under the Department of State, is soliciting quotations for Event Planner services for the Independence Day Reception 2026. This requirement is for a firm fixed-price contract to be awarded to the lowest priced, acceptable, and responsible offeror. Quotations are due by April 22, 2026, at 14:00 hours (local time).
Scope of Work
The selected contractor will provide comprehensive event planning services for the U.S. Embassy Buenos Aires' Independence Day Reception, scheduled for Tuesday, June 30, 2026, from 17:00 to 22:00. The event will host approximately 1,000 guests at the U.S. Ambassador's Residence (Bosch Palace and outdoor tent) in Buenos Aires, Argentina.
Key deliverables include:
- All specialized labor, materials, tools, equipment, and professional supervision for event production, including assembly and disassembly.
- Event planning, decor, lighting, sound, invitations, and photograph opportunities.
- Adherence to specific themes and room concepts focusing on American history, innovation, and culture.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Set-Aside: None (Open Competition)
- Place of Performance: Buenos Aires, Argentina
- Quotations Due: April 22, 2026, at 14:00 hours (local time)
- Published Date: April 8, 2026
Evaluation
Award will be based on the lowest priced, acceptable, responsible offer. Evaluation factors include:
- References and experience
- Comprehension of the Statement of Work (SOW)
- Proposal presentation and creativity
- Work plan
Submission Requirements
- Quotations must be submitted electronically to BNS-Procurement@state.gov.
- Submissions must be in English, using MS-Word, MS-Excel, or Adobe Acrobat (PDF) format.
- Email size must not exceed 30 MB; multiple emails may be sent if necessary.
- Pricing must be in Argentine Pesos, with a detailed breakdown. VAT will be a separate line item.
- All offerors must be registered in the System for Award Management (SAM) database prior to submitting an offer.