IDR 2026 - Event Planner

SOL #: 19AR2026Q0010Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY BUENOS AIRES

WASHINGTON, DC, 20520, United States

Place of Performance

Buenos Aires, AR-C, Argentina

NAICS

Convention and Trade Show Organizers (561920)

PSC

Logistics Support Services (R706)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/5873cebf0ecc4afbbb2fab4b6c9fc8c2/view

Timeline

Posted

Mar 6, 2026

Last Updated

Apr 22, 2026

Submission Deadline

Apr 22, 2026, 5:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Buenos Aires is soliciting quotations for Event Planner Services for its Independence Day Reception (IDR 2026). This is an open competition for a Firm Fixed-Price contract. The event is scheduled for June 30, 2026, at the U.S. Ambassador's Residence in Buenos Aires, Argentina. Quotations are due April 22, 2026, by 14:00 local time.

Scope of Work

This requirement covers comprehensive event planner services, including all specialized labor, materials, tools, equipment, and professional supervision for the event's production, assembly, and disassembly. Services encompass event planning, decor, lighting, sound, invitations, and photography opportunities. Specific themes and room concepts will focus on American history, innovation, and culture.

The event will accommodate approximately 1,000 guests and take place in the first-floor halls of the Bosch Palace and an outdoor tent. Event planner services are needed at least one month in advance to facilitate security clearances for personnel.

Contract Details

Type: Firm Fixed-Price contract.
Pricing: Must be expressed in Argentine Pesos, with a detailed breakdown of each element. Value Added Tax (VAT) will be priced as a separate line item.
Place of Performance: Buenos Aires, Argentina.

Submission & Evaluation

Quotations Due: Wednesday, April 22, 2026, at 14:00 hours (local time).
Submission Method: Electronic submission to BNS-Procurement@state.gov. Emails should not exceed 30 MB.
Language: Proposals must be in English.
Evaluation: Award will be based on the lowest priced, acceptable, responsible offer. Factors considered include references, experience, comprehension of the Statement of Work (SOW), proposal presentation, creativity, and work plan.