IDR 2026 - Event Planner
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Buenos Aires is soliciting Event Planner Services for its Independence Day Reception (IDR) 2026. This is a firm fixed-price contract opportunity. Proposals are due April 22, 2026, at 14:00 local time (Buenos Aires).
Scope of Work
The requirement is for comprehensive event planning and production services for the Independence Day Reception. This includes providing all specialized labor, materials, tools, equipment, and professional supervision for event production, assembly, and disassembly. Key services encompass event planning, decor, lighting, sound, invitations, and photography opportunities. Specific themes and room concepts, focusing on American history, innovation, and culture, are detailed in the solicitation.
The event is scheduled for Tuesday, June 30, 2026, from 17:00 to 22:00, at the U.S. Ambassador's Residence, accommodating approximately 1,000 guests. The service location includes the first-floor halls of the Bosch Palace and an outdoor tent. Event planner services are needed at least one month in advance to process security clearances for personnel.
Contract Details
- Type: Firm Fixed-Price
- Product Service Code: R706 (Logistics Support Services)
- Place of Performance: Buenos Aires, Argentina
- Pricing: Must be expressed in Argentine Pesos with a breakdown of each element. Value Added Tax (VAT) will be priced as a separate line item.
- Set-Aside: None specified.
Submission & Evaluation
- Proposals Due: April 22, 2026, at 14:00 local time (Buenos Aires).
- Submission Method: Electronic to BNS-Procurement@state.gov. Proposals must be in English and submitted in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 30MB per file.
- Eligibility: Offerors must be registered in the System for Award Management (SAM) database prior to submission.
- Evaluation: Award will be based on the lowest priced, acceptable, responsible offer. Factors considered include references, experience, comprehension of the Statement of Work, proposal presentation, creativity, and work plan.
Key Dates
- RFQ Published: April 8, 2026
- Questions & Answers Posted: April 17, 2026
- Amendment Posted (Deadline Confirmation): April 22, 2026
- Event Date: June 30, 2026