Industry Day - Host Nation Payroll & Timekeeping Services

Quick Summary

The NAVSUP Fleet Logistics Center Sigonella, Naples Detachment (FLCSI-N) is hosting a virtual Industry Day to discuss an upcoming requirement for Host Nation Payroll & Timekeeping Software Services & Support. This event aims to present technical requirements, gather industry feedback, and foster communication for a Software as a Service (SaaS) solution. A draft Performance Work Statement (PWS) is available for review.

Purpose of Industry Day

This virtual Industry Day is an opportunity for the Navy to engage with federal contractors, both large and small, regarding a future requirement for Host Nation Payroll and Timekeeping Software Services. It serves as a platform for the Navy to outline its technical needs and for industry to provide feedback, ensuring open communication and a better understanding of the market's capabilities.

Scope of Anticipated Requirement

The anticipated requirement, as outlined in the draft PWS, is for a SaaS solution to provide comprehensive Host Nation (HN) payroll and timekeeping services for approximately 4,000 HN employees across U.S. Navy locations in Europe, Africa, and the Middle East. Key aspects include:

• Hosting: Dedicated, secure, and FEDRAMP authorized environment.
• Timekeeping & Attendance: Web portal/mobile app for time entry, time-off management, and automated overtime calculations, compliant with local labor laws.
• Payroll Processing: Automated calculations for wages, deductions, taxes, and benefits, adhering to local HN labor laws and U.S. Navy regulations. Support for direct deposit and check printing.
• Reporting & Analytics: Standard and custom reporting, including payroll registers and labor distribution, with audit trails.
• Employee Self-Service (ESS): Portal for pay stubs, tax forms, personal information updates, and time-off requests.
• Compliance & Security: Adherence to HN data protection laws, ISO/IEC 27001 certification, FedRAMP+ authorization, DISA compliance, and U.S. Law Section 508 compliance.
• Local Law Flexibility: System must accommodate complex local labor laws, such as medical certificate management in Italy.
• Service Level Agreement (SLA): 99.9% system uptime and timely technical support.
• Accessibility: System must be accessible via Navy ONENET or equivalent government networks using CAC/Alt Token.

Key Details & Deadlines

• Event: Host Nation Payroll & Timekeeping Software Services Industry Day
• Date & Time: 19 March 2026 | 1400 – 1500 CET
• Location: Virtual via Microsoft Teams (link provided upon registration)
• Registration Deadline: 16 March 2026
• Advance Questions Deadline: 13 March 2026 @ 1200 CET

Registration & Questions

To register, email patricia.r.folts.civ@us.navy.mil and Michael.a.sands17.civ@us.navy.mil by March 16, 2026. The subject line should be "HN Payroll Industry Day Registration [Company Name]", and the email body must include Company Name, Attendee(s) Name, Title, and Email Address. A Teams link will be sent to timely registrants. Participants are encouraged to submit questions in advance to the same email addresses by March 13, 2026, 1200 CET, using the subject line "HN Payroll Industry Day Questions – [Company Name]". Questions can also be submitted during the event via Teams. A Q&A summary will be posted on SAM.gov afterward.

Important Notice

This Industry Day does not constitute an offer or commitment by the Navy to fund any opportunities, nor is it a Request for Proposal (RFP) or Request for Quote (RFQ). Participation is not mandatory for future contract participation, and the Government will not pay for any costs incurred in response to this notice.