IRS Memphis, TN Design/Build Replacement of Roofs, Electrical Breakers and Fire Alarm System Construction Project

Solicitation / RFP / RFQ

This solicitation is for the IRS Customer Service Center Replacement of Roofs, Fire System and Circuits Project in Memphis, TN. The SOW is dated September 02, 2025, with a Wage Determination dated July 06, 2025. The solicitation was issued on December 3, 2025.

• Construction - shell work (Item 0001)

• Construction - Tenant Improvement (Item 0002)

• Design services by DB contractor (Item 0003) All items fall under PSC Z1AA - MAINTENANCE OF OFFICE BUILDINGS.

• Contract Type: Firm Fixed Price for all items.

• Period of Performance (PoP): November 30, 2024 - November 30, 2026 for all items.

• Offers are due by 4:00 PM (EST) on February 2, 2026, at the address specified in Item 8.

• Sealed envelopes must be marked with the offeror's name and address, solicitation number, and offer due date/time.

• Offers must be valid for at least 90 calendar days after the offer due date.

• Performance and Payment Bonds are required, with a 10-day timeframe after award.

• Not explicitly stated in the provided pages, but the solicitation number suggests it is a negotiated RFP.

• The document is a Standard Form 1442.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a Design-Build Contract for the IRS Customer Service Center in Memphis, TN. The project involves the replacement of roofs, the fire alarm system, and circuit breakers.

• Replacement of roofs.

• Replacement of the fire alarm system.

• Replacement of circuit breakers.

• The project requires a Design-Build approach.

• The estimated price range for the project is between $20 Million and $25 Million.

• The Government contemplates award of a Firm-Fixed-Price contract.

• Proposals must be received by 4:00 PM local time on February 2, 2026.

• Proposals must be submitted electronically as a PDF, limited to 50 pages.

• Evaluation will be based on a combination of Total Evaluated Price and non-price factors: Past Performance on Similar Projects, Project Management Approach, and Key Personnel. Non-price factors are considered approximately equal in importance to each other and collectively more important than cost or Total Evaluated Price.

• A Pre-Proposal Conference is scheduled for December 9, 2025, at 11:00 a.m. EST via virtual Google Meet.

• Subcontractors performing Roof Installation, Electrical Breaker Installation, and Fire Alarm Installation must have certification from the State of Tennessee for the appropriate dollar value.

• Offerors must have an "Active" SAM registration status to be considered for award.

• A Small Business Subcontracting Plan is required.

• A bid guarantee of 20 percent of the bid price or $3,000,000, whichever is less, is required.

• Offerors must submit 3 to 5 similar projects completed within the last 10 years, with construction costs exceeding $20M and gross square footage exceeding 100K, delivered via Design/Build or integrated project delivery, and including multiple labor categories. Projects primarily residential, retail, warehouse, or industrial in nature are not considered similar.

• Key personnel must have a minimum of ten (10) years of general construction experience.

Other / Unclassified

This document is a General Decision Number (TN20250200) for building construction projects in Fayette and Shelby Counties, Tennessee. It specifies the prevailing minimum wage rates and fringes applicable to various construction trades. The document also outlines the applicability of Executive Orders 14026 and 13658 regarding minimum wage rates and paid sick leave for federal contractors.

This document is crucial for bidders on federal construction projects in the specified counties. It details the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on covered contracts. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws, including those related to minimum wage and paid sick leave. The document also provides guidance on how to handle unlisted classifications and the process for appealing wage determinations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the design, repair, replacement, and improvement of thermal and moisture protection systems and rainwater drainage systems at the Internal Revenue Service Center in Memphis, Tennessee. The project also includes the repair and replacement of electrical breakers and the replacement of the fire alarm system.

• Roof Cover Replacement and Improvement: Includes repairs, replacements, and improvements to existing roof covers, bituminous base flashing, metal counterflashing, parapet copings, rigid insulation over metal decking, and internal rain leaders. A web-camera surveillance system is required to monitor on-site roof work. A twenty-year (20-year) No-Dollar-Limit (NDL) warranty is required for all roof replacement areas, including wind riders.

• Breaker Repairs: Replacement of twenty-six (26) failed Westinghouse POW-R-100 circuit breakers with new or reconditioned breakers from IRS spares. Refurbishment of failed breakers is also required. A one-year warranty on all replaced breakers is included.

• Fire Alarm System Replacement: Replacement of the entire fire alarm system, including control panels, initiating devices, notification devices, wiring, and associated components. The new system must be UL Certified, and the installing contractor must also be UL certified.

• Option 1: Additional roof repair and replacement at Main Roof E and Daycare E.

• Roof cover must be leak-free for a minimum of twenty years.

• Fire alarm system must meet current Life Safety Code requirements and be UL Certified.

• Breaker refurbishment and replacement must ensure an adequate supply of functional breakers.

• Construction and demolition (C&D) waste diversion plans and monthly reports are required.

• The project is located at the Internal Revenue Service Center, 5391-5399 Getwell Rd, Memphis, TN 38118.

• Design and construction for Work Items #1 through #3 must be completed within 1095 calendar days of notice to proceed. If Work Item #4 (Option 1) is awarded, an additional 180 calendar days will be granted.

• Design-Builder must provide a qualified project team, including a registered architect or licensed professional engineer for roofing design, a licensed professional engineer for electrical breaker work, and a licensed fire protection engineer (FPE) for fire alarm system design.

• A pre-proposal conference will be held.

• Security clearances (Enter on Duty - EOD) are required for all personnel.

• A quality control program is required.

• A web-camera surveillance system is required to monitor roof work.

• All work must comply with applicable codes, standards, and regulations, including those from ASTM, ASCE, ASHRAE, ICC, NFPA, and NRCA.

Form / Attachment / Pricing Sheet

This document is a Contractor Pricing Template for the MEMPHIS IRS SERVICE CENTER project, specifically for Roofing, Electrical Breaker, & Fire Alarm System Repair & Replacement. It is intended for use in a Design Build Procurement process.

• Direct Cost Breakdown by Division Work Type: Sections for General Requirements, Existing Conditions, Metals, Wood/Plastics/Composites, Thermal & Moisture Protection, Electrical, Communications, and Electronic Safety & Security.
• Total Cost Summary: Includes Direct Costs, Contractor Contingency, Prime Contractor Markup (covering overhead, profit, bond, insurance, professional services), CECA, Developer Fee, Escalation, Owner Contingency, and Estimated Construction Cost (ECC).
• Total Cost Breakdown by Work Item: Specific line items for Roof Repairs and Replacements, Electrical Breaker Repair & Replacement, and Fire Alarm System Replacement. An optional Work Item #4 for additional roof replacement is also included.
• Cost Breakdown by Component: Detailed sections for Roof Replacement Components (e.g., membrane, copings, demolition) and Fire Alarm Components (e.g., control panels, detectors, wiring, labor).
• Estimate Assumptions & Notes: A section for important notes and assumptions related to the estimate.

This template requires bidders to provide a detailed cost breakdown for the proposed project. It outlines the specific cost categories and work items that must be priced, including direct costs, overhead, profit, and contingencies. Bidders must use this template to submit their pricing proposal, ensuring all required components and work items are addressed according to the specified format.

Solicitation / RFP / RFQ

This document is the Design Build Contract for the IRS Customer Service Center in Memphis, TN, covering the replacement of roofs, the fire alarm system, and circuit breakers. It outlines the agreement between the General Services Administration (GSA) and the selected contractor.

• Roof Replacement: Design, repair, and replacement of thermal and moisture protection systems and rainwater drainage systems at the roofs. This includes providing a leak-free roof cover for a minimum of twenty years, with a twenty-year, no-dollar-limit warranty covering wind speeds up to 140 mph. The scope covers up to 618,000 square feet, and the contractor must confirm the exact area. A web-camera surveillance system is required to monitor on-site work.

• Electrical Distribution Systems Upgrades: Replacement of twenty-six (26) existing Westinghouse POW-R-100 Circuit Breakers, with a one-year warranty on all replaced breakers, parts, and labor.

• Fire Suppression System Replacement: Replacement of the entire fire alarm system, including control panels, initiating devices, notification devices, wiring, and related components. The new system and installing contractor must be UL certified.

• Period of Performance:

  • Commencement of Design Phase Services: Within 10 days of Notice to Proceed (NTP).
  • Substantial Completion: No later than 810 calendar days from NTP.
  • Contract Completion: Within 60 calendar days of Substantial Completion.

• Liquidated Damages: $184.00 per calendar day for failure to achieve Substantial Completion.

• Insurance: Requirements include workers' compensation, commercial general liability, and comprehensive automobile liability, with specific minimum amounts per occurrence and per person.

• Pricing: The contract includes a "Contract Price Form" which is an Excel template for detailed cost breakdown by division work type and work item. It also includes sections for CECA, Developer Fee, Escalated Current Cost of Acquisition, Estimated Construction Cost, Design, and Estimated Total Project Cost.

• Submittals: Contractors must submit shop drawings, samples, calculations, product information, mockups, and other documentation demonstrating compliance.

• Order of Precedence: Defines the hierarchy of contract documents in case of inconsistency: Section IV, Sections I-III, Statement of Work, Specifications, Drawings, Exhibits, and Other Attachments.

• Buy American: The Buy American statute applies, with waivers determined by the Contracting Officer based on cost, impracticability, or lack of domestic availability. The WTO GPA and Free Trade Agreements (FTAs) apply, waiving restrictions for designated country construction materials.

• Small Business: Includes FAR 52.219-14 (Limitations on Subcontracting) and FAR 52.232-40 (Providing Accelerated Payments to Small Business Subcontractors).

• The contract incorporates numerous FAR and GSAR clauses by reference, covering areas such as Federal Acquisition Supply Chain Security Act Orders, Biobased Products Reporting, Recovered Material Content, Personal Identity Verification, Telecommunications and Video Surveillance Equipment, Buy American, Pledges of Assets, Subcontracting, and more.

• Controlled Unclassified Information (CUI) Building Information handling requirements are detailed.

• The document includes specific requirements for payments, security clearances, and safeguarding of information.