J--HH ELEVATOR MAINTENANCE AND REPAIRS

Amendment / Modification

This amendment (0003) to solicitation 140R1726Q0007 makes the following changes:

• Clarifies PWS: Specifies that a Qualified Elevator Inspector (QEI) is required for all inspections.

• Aligns with FAR: Updates clauses and provisions to align with Revolutionary FAR Overhaul (RFO) revisions.

• Revises Pricing Schedule: Adds clarity and allows contractors to revise quotes if necessary.

• Extends Period of Performance: Adjusts the estimated period of performance.

• Extends Closing Date: The closing date for receipt of offers is extended to 5 PM EDT on 06/22/2026.

• The PWS is revised to clarify the requirement for a Qualified Elevator Inspector.

• Various clauses and provisions are updated.

• The pricing schedule is revised.

• The estimated period of performance is revised.

• The closing date for the solicitation is extended.

• Specific line items (00010 through 00200) have been revised to reflect changes in scope, period of performance, and to allow for quote revisions where applicable.

• The deadline for submitting offers has been extended to 06/22/2026 at 5 PM EDT.

• Contractors are instructed to acknowledge receipt of this amendment.

• The changes to the pricing schedule may allow contractors to revise their quotes.

Form / Attachment / Pricing Sheet

This document provides a revised pricing schedule for the elevator maintenance and repair services opportunity. It outlines the CLINs (Contract Line Item Numbers), descriptions, quantities, units of issue, unit costs, and total costs for the base year and four option years.

• Base Year (August 1, 2026 - July 31, 2027):
  • CLIN 10: Category 1 Inspections (3 Elevators) - Firm Fixed Price
  • CLIN 20: Preventative Maintenance (Monthly, Quarterly, Semiannual) - Firm Fixed Price
  • CLIN 30: Labor for Repairs (Time & Materials) - Ceiling Price: $52,000.00
  • CLIN 40: Materials for Repairs (Time & Materials) - Ceiling Price: $15,000.00
• Option Year 1 (August 1, 2027 - July 31, 2028):
  • CLIN 50: Category 1 Inspections (3 Elevators) - Firm Fixed Price
  • CLIN 60: Preventative Maintenance - Firm Fixed Price
  • CLIN 70: Labor for Repairs (Time & Materials) - Ceiling Price: $53,526.00
  • CLIN 80: Materials for Repairs (Time & Materials) - Ceiling Price: $15,000.00
• Option Year 2 (August 1, 2028 - July 31, 2029):
  • CLIN 90: Category 5 Inspections (3 Elevators) - Firm Fixed Price
  • CLIN 100: Preventative Maintenance - Firm Fixed Price
  • CLIN 110: Labor for Repairs (Time & Materials) - Ceiling Price: $54,526.00
  • CLIN 120: Materials for Repairs (Time & Materials) - Ceiling Price: $15,000.00
• Option Year 3 (August 1, 2029 - July 31, 2030):
  • CLIN 130: Category 1 Inspections (3 Elevators) - Firm Fixed Price
  • CLIN 140: Preventative Maintenance - Firm Fixed Price
  • CLIN 150: Labor for Repairs (Time & Materials) - Ceiling Price: $55,826.00
  • CLIN 160: Materials for Repairs (Time & Materials) - Ceiling Price: $15,000.00
• Option Year 4 (August 1, 2030 - July 31, 2031):
  • CLIN 170: Category 1 Inspections (3 Elevators) - Firm Fixed Price
  • CLIN 180: Preventative Maintenance - Firm Fixed Price
  • CLIN 190: Labor for Repairs (Time & Materials) - Ceiling Price: $57,426.00
  • CLIN 200: Materials for Repairs (Time & Materials) - Ceiling Price: $15,000.00
• Note: Prices for the Option to Extend Services (FAR 52.217-8) will be calculated based on prorated terms and prices in effect at the time of exercise.

Bidders must use this pricing schedule to prepare their proposals. It details the expected costs for inspections, preventative maintenance, and repair labor and materials over a five-year period (base year plus four option years). Pay close attention to the firm-fixed-price items and the ceiling prices for time and materials CLINs, as the contractor assumes the risk if these ceilings are exceeded.

Amendment / Modification

This document is an addendum that replaces the term "offer" with "quote" within provision 52.212-1.

• Provision A: RFO: 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (RFO DEVIATION MAR 2026)
• Provision A: RFO: 52.212-2, EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (RFO DEVIATION MAR 2026)

No changes to proposal deadlines or submission requirements are indicated by this addendum.

Performance Work Statement (PWS)

To procure preventative maintenance, inspection, and repair services for three elevators at the Hungry Horse Dam and Powerplant.

• Perform preventative maintenance (PM) and inspection services for three elevators.

• Conduct Category 1 and Category 5 inspections, including "rated-load/rated-speed" tests for Category 5 and "no-load/low-speed" tests for Category 1.

• Provide repair services on a Time and Materials (T&M) basis, requiring a quote for government review and approval before initiation.

• Services must comply with specified Bureau of Reclamation, OSHA, and ASME standards.

• All tasks must be completed in accordance with applicable standards and requirements.

• Acceptable Quality Levels (AQLs) include:

  • Elevator(s) repaired and meeting all applicable standards.
  • Onsite response time for callouts within 7 days or less.

• Performance will be monitored by the COR, with potential negative ratings in the Contractor Performance Assessment Reporting System (CPARS).

• The contract includes one base year and four option years.

• Base Year: August 1, 2026 - July 31, 2027

• Option Years 1-4: August 1, 2027 - July 31, 2031

• Location: Hungry Horse Dam and Powerplant, Montana.

• Compliance with Reclamation Safety & Health Standards (RSHS) and OSHA Construction Safety Standards.

• Development and submission of a site-specific Safety Plan for government approval.

• Adherence to Lockout/Tagout procedures and Hazardous Energy Control Program (HECP).

• Management and disposal of hazardous materials.

• Contractor personnel require Personal Identity Verification (PIV) for site access.

• Government will provide necessary weights for load testing.

• Normal work hours are Monday-Thursday, 0630-1700 Mountain Time; requests for support outside these hours require advance notice.

• Site Specific Safety Plan

• Job Hazard Analysis (JHA)

• Safety Test Report

• Elevator Checklist

• QEI Report for CAT 1 and CAT 5 inspections

• Yearly Service Schedule

Solicitation / RFP / RFQ

This document contains various clauses and provisions that will be incorporated into a contract. It specifies that the solicitation includes both firm-fixed-price and time-and-materials Contract Line Item Numbers (CLINS).

• FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (RFO DEVIATION MAR 2026): This clause, applicable to all CLINS, includes definitions for "Direct materials," "Hourly rate," and "Materials." It outlines inspection and acceptance procedures, including the government's right to inspect and test, and the contractor's obligation to correct or replace non-conforming services or materials.
• Payments: Details how the government will pay for work performed, including hourly rates for labor and reimbursement for materials. It specifies that the total cost will not exceed the ceiling price and requires the contractor to notify the Contracting Officer if costs approach 85% of the ceiling.
• Access to Records: Grants the Contracting Officer access to records verifying employee qualifications, labor hours, and material/subcontract costs.
• Overpayments/Underpayments: Outlines procedures for handling overpayments and underpayments.
• Interest: Details the accrual of simple interest on amounts payable by the contractor to the government.
• Release of Claims: Requires the contractor to execute a release of claims upon final payment.
• Prompt Payment: States that payment will be made in accordance with the Prompt Payment Act.
• Termination: Includes clauses for termination for the Government's convenience and termination for cause.
• Addendum to 52.212-4: Incorporates deviations and additional clauses.
  • 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020): Indicates the use of clauses with authorized deviations.
  • 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): Lists numerous FAR and DIAR clauses incorporated by reference, covering a wide range of topics including restrictions on subcontractor sales, whistleblower rights, personal identity verification, system for award management, service contract reporting, protection against debarred contractors, prohibition on inverted domestic corporations, HUBZone preference, small business utilization, convict labor, child labor, equal opportunity, employment reports on veterans, employee rights under NLRA, service contract labor standards, fair labor standards, combating trafficking in persons, employment eligibility verification, minimum wages, paid sick leave, DEI discrimination, sustainable products, buy American, encouraging text messaging bans, electronic funds transfer, accelerated payments, protest after award, applicable law for breach of contract, subcontracts for commercial items, government property, and use and charges.
  • 52.240-91 Security Prohibitions and Exclusions (RFO Deviation MAR 2026): Defines terms like "American Security Drone Act-covered foreign entity," "Backhaul," "Covered application," "Covered article," and "Covered foreign country." It outlines prohibitions on providing or using specific products or services, including covered telecommunications equipment, Kaspersky Lab-covered articles, and FASC-prohibited unmanned aircraft systems. It also details procedures for searching SAM for FASCSA orders and reporting requirements.
• Other Incorporated Clauses: Includes clauses related to Option to Extend Services, Option to Extend the Term of the Contract, Government Property, Authorities and Delegations, Safety and Health, COVID-19 Safety Protocols, Security Requirements, Postaward Conference, Electronic Invoicing and Payment Requirements (IPP), and Contractor Performance Assessment Reporting System (CPARS).

Amendment / Modification

This amendment extends the closing date for the solicitation.

• Solicitation closing date

• The proposal submission deadline has been extended to May 19, 2026, at 5:00 PM EDT.

Amendment / Modification

This amendment extends the closing date for the solicitation.

• The closing date for receipt of offers has been extended.

• The proposal submission deadline is now May 12, 2026, at 5:00 PM EDT.

Solicitation

This solicitation is for elevator services, including inspection, preventative maintenance, and repairs for three elevators at the Bureau of Reclamation, Hungry Horse Dam and Powerplant in Montana. The services are required to ensure the elevators remain in compliance with all federal, state, and local laws and regulations.

• Preventative Maintenance (PM): Includes monthly, quarterly, and semi-annual services covering inspection, lubrication, observation of operation, and replacement of parts as needed.

• Inspections: Category 5 tests for electric elevators (rated-load/rated-speed) and Category 1 tests (no-load/low-speed).

• Repairs/Callouts: Onsite response within 7 days or less for breakdowns. A quote with a detailed description of repairs and materials, including manufacturer part numbers and estimated costs, is required prior to initiating repairs.

• Deliverables: Site Specific Safety Plan, Job Hazard Analysis, Safety Test Report, Elevator Checklist, and Yearly Service Schedule.

• Standards: Services must comply with Reclamation Safety & Health Standards (RSHS) 2024 Revision, OSHA 1917.116, ASME A17.1-2019/CSA B44:19, ASME A17.2-2023, and ASME A17.3-2023.

• Period of Performance: One (1) base year and four (4) option years.

  • Base Year: June 1, 2026 - May 31, 2027
  • Option Year 1: June 1, 2027 - May 31, 2028
  • Option Year 2: June 1, 2028 - May 31, 2029
  • Option Year 3: June 1, 2029 - May 31, 2030
  • Option Year 4: June 1, 2030 - May 31, 2031

• Contract Type: Time-and-Materials/Labor-Hour (T&M/LH) for repairs, and Firm Fixed Price (FFP) for inspections and preventative maintenance.

• Technical Capability: Offerors must provide a narrative of their approach and certification for technicians/inspectors.

• Past Performance: References for similar work within the last 3 years are required.

• Price Evaluation: Standard shop rates for CLINs 30, 60, 90, 120, 150 will be used, with the total price for all CLINs determining the evaluated price.

• Offer Due Date: April 27, 2026, 1700 ED Local Time.

• The acquisition is listed as unrestricted.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).

• Size Standard: $12.5 million.

• The solicitation includes numerous FAR and DIAR clauses related to contract terms, conditions, invoicing, safety, security, and labor standards.

• Government-furnished equipment/services include service water, 110VAC electrical power, warning signs, barricades, and weights for load testing.

• A post-award conference will be held via Microsoft Teams.

Forms / Attachments / Pricing Sheets

This document, "FIST Volume 1-1, Hazardous Energy Control Program," provides detailed procedures and guidelines for controlling hazardous energy in Bureau of Reclamation facilities. It serves as a comprehensive manual for ensuring the safety of employees and the public by establishing consistent practices for managing hazardous energy.

• Introduction and Scope: Outlines the purpose and applicability of the Hazardous Energy Control Program (HECP).
• Responsibility and Authority: Defines roles and responsibilities for various personnel, including the Responsible Official (RO), Supervisors, Employees, and the Manager of the Power Resources Office.
• Training Program: Details requirements for annual training, retraining, and documentation for authorized and incidental employees.
• Facility Hazardous Energy Control Program Review: Establishes requirements for annual reviews of the HECP.
• Lockout Devices, Tagout Devices, and Forms: Describes the types of locks, tags, and forms to be used, including personal locks, clearance locks, clearance tags, hot line tags, and special condition tags.
• Operational Configuration Management: Covers procedures for managing changes to system configurations.
• Clearances and Hot Line Orders: Outlines the processes for issuing, managing, and releasing clearances and hot line orders.
• Hazardous Energy Work Permits (HEWP): Details the requirements and procedures for issuing HEWPs for work on or near exposed live parts.
• Special Work Permits (SWP): Addresses requirements for contractors and non-Reclamation personnel.
• Appendices: Includes definitions, an example of a facility HECP, and various forms and tags.

This document is crucial for any contractor or vendor performing work at Bureau of Reclamation facilities that involves hazardous energy. Bidders must understand and comply with these procedures to ensure safety and operational integrity. Familiarity with this document is essential for developing proposals that address safety requirements and for successful execution of work on-site. It details the specific protocols, forms, and responsibilities that will govern any work involving hazardous energy control.

Form / Attachment / Pricing Sheet

This document contains photographs of elevator equipment, specifically focusing on the control panel and the "SYSTEM 12 DIGITAL 12-PULSE SCR DRIVE" manufactured by Motion Control Engineering, Inc. It also includes images of a D.C. MOTOR and associated components.

• Elevator Control Panel: Features firefighter operation instructions, floor selection buttons, and emergency controls.
• Motion Control Engineering "SYSTEM 12" Drive: Identifies the drive as a digital 12-pulse SCR drive, with indicators for "UP DIRECTION," "DOWN DIRECTION," "DRIVE READY," "DRIVE ON," "CURRENT LIMIT," and various other operational statuses.
• D.C. MOTOR: Provides specifications including serial number (219970), sales number (234230), type (77" A), voltage (280 N.L.VOLTS, 280 F.L.VOLTS), amperage (330), horsepower (120), RPM (106), and winding material lists.
• Physical Equipment: Images show the overall physical appearance and installation of the elevator motor and drive system.

These photographs provide visual documentation of the specific elevator equipment installed. Bidders responding to an opportunity that involves maintenance, repair, or replacement of elevator systems should use these images to understand the existing hardware, its configuration, and its manufacturer. This information is crucial for assessing the scope of work, identifying potential compatibility issues, and preparing accurate proposals or quotes.

Form / Attachment / Pricing Sheet

This document contains photographs of an elevator control bay, motor, and associated electrical components. It appears to be an attachment providing visual reference for the equipment involved in an opportunity, likely related to elevator maintenance, repair, or replacement.

• Motor Data Plate: Details include Imperial Electric motor specifications such as RPM (1168), HP (50), Voltage (480), Amps (57.1), Frame (365T), Insulation Class (B), and Serial Number (571677).
• Warning Labels: Prominent warnings regarding high voltage, rotating parts, and the need for qualified personnel for installation, operation, and maintenance.
• Alignment Information: A "IMPORTANT!" sticker indicates the machine and motor were factory aligned and may require realignment due to shipping or hoisting.
• Control Panel: Photographs show an "ARMSTRONG ELEVATOR CO." control panel with a digital display and buttons for "FIREFIGHTERS' OPERATION," including "FIREMAN," "CALL CANCEL," "EMERG LT. TEST," "DOOR CLOSE," and "DOOR OPEN."
• Drive System: A "MAGNETEK HPV 900 SERIES TWO" drive is visible.

These photographs provide a visual inventory and technical specifications of the existing elevator equipment. Bidders can use this information to assess the scope of work, identify specific components, and understand the complexity of the system when preparing proposals for related services.

Other / Unclassified

This document, "Facility Electrical Safety Program (FESP), Volume 5-14," outlines the Bureau of Reclamation's procedures and standards for electrical safety at the Hungry Horse Field Office. It details requirements for preventing electrical shock and arc flash hazards, including training, risk assessment, safety control strategies, personal protective equipment (PPE), and establishing electrically safe work conditions.

This document is crucial for any contractor or vendor involved in work at Reclamation facilities that may involve electrical systems. It establishes the safety protocols, standards, and responsibilities that must be adhered to, ensuring a safe working environment and compliance with federal regulations and industry best practices (e.g., OSHA, NFPA 70E). Understanding these requirements is essential for bidding on or performing work that could impact or interact with electrical equipment.

Form / Attachment / Pricing Sheet

This document, "Facilities Instructions, Standards, and Techniques - Volume 2-10: Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators," provides detailed technical guidance for the Bureau of Reclamation's staff responsible for the operation and maintenance of elevators within its facilities. It outlines procedures, standards, and best practices for ensuring the safe, reliable, and efficient operation of both electric and hydraulic elevators.

• Scope and Purpose: Establishes uniform procedures and minimum standards for elevator maintenance, inspection, and testing.
• Resources: Lists relevant elevator codes (ASME A17.1, A17.2, A17.3, A17.4, QEI-1) and Reclamation-specific standards and documents.
• Description: Differentiates between electric and hydraulic elevators.
• Maintenance Program: Details general requirements, personnel qualifications, recordkeeping, repairs, replacements, and specific maintenance tasks for both electric and hydraulic elevators.
• Inspection: Outlines required periodic inspections for electrical and hydraulic elevators, covering various components and areas (e.g., inside the car, machine rooms, hoistway, pit).
• Testing: Describes periodic testing requirements for electric and hydraulic elevators, including Category 1, 3, and 5 tests.
• Modernization: Provides considerations for elevator modernization, including life expectancy, safety, accessibility, performance, and maintenance.
• Service Agreements: Details types of service agreements and standard inclusions for full-service agreements.
• Definitions: Includes a glossary of terms related to elevator maintenance and operation.

This document serves as a critical reference for any contractor or vendor involved in the maintenance, inspection, testing, or modernization of elevators within Bureau of Reclamation facilities. It defines the technical standards, procedures, and regulatory requirements that must be adhered to. Bidders should familiarize themselves with this document to understand the expected level of service, quality, and compliance for any related solicitations.

Form / Attachment / Pricing Sheet

This document is a pricing schedule detailing the costs associated with elevator maintenance and repair services over a base year and four option years. Bidders should use this to understand the cost structure and potential contract value.

• Base Year (June 1, 2026 - May 31, 2027):
  • CLIN 10: Category 1 Inspections (Firm Fixed Price)
  • CLIN 20: Preventative Maintenance (Firm Fixed Price)
  • CLIN 30: Repair Labor (Time & Materials, ceiling $52,000.00)
  • CLIN 40: Repair Materials (Time & Materials, ceiling $15,000.00)
• Option Year 1 (June 1, 2027 - May 31, 2028):
  • CLIN 50: Category 1 Inspections (Firm Fixed Price)
  • CLIN 60: Preventative Maintenance (Firm Fixed Price)
  • CLIN 70: Repair Labor (Time & Materials, ceiling $53,526.00)
  • CLIN 80: Repair Materials (Time & Materials, ceiling $15,000.00)
• Option Year 2 (June 1, 2028 - May 31, 2029):
  • CLIN 90: Category 1 Inspections (Firm Fixed Price)
  • CLIN 100: Preventative Maintenance (Firm Fixed Price)
  • CLIN 110: Repair Labor (Time & Materials, ceiling $54,526.00)
  • CLIN 120: Repair Materials (Time & Materials, ceiling $15,000.00)
• Option Year 3 (June 1, 2029 - May 31, 2030):
  • CLIN 130: Category 1 Inspections (Firm Fixed Price)
  • CLIN 140: Preventative Maintenance (Firm Fixed Price)
  • CLIN 150: Repair Labor (Time & Materials, ceiling $55,826.00)
  • CLIN 160: Repair Materials (Time & Materials, ceiling $15,000.00)
• Option Year 4 (June 1, 2030 - May 31, 2031):
  • CLIN 170: Category 1 Inspections (Firm Fixed Price)
  • CLIN 180: Preventative Maintenance (Firm Fixed Price)
  • CLIN 190: Repair Labor (Time & Materials, ceiling $55,826.00)
  • CLIN 200: Repair Materials (Time & Materials, ceiling $15,000.00)
• Labor rates for repairs include all overhead and profit.
• The contractor assumes the risk if Time & Materials ceiling prices are exceeded.

This pricing schedule is critical for bidders to:

• Understand the breakdown of costs for inspections, preventative maintenance, and repairs.
• Identify the contract type for each CLIN (Firm Fixed Price vs. Time & Materials).
• Note the ceiling prices for labor and materials for repairs, which represent maximum potential costs for those CLINs.
• Estimate the total potential value of the contract across the base year and option years.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for preventative maintenance, inspection, testing, and minor repair services for three elevators located at the Bureau of Reclamation's Hungry Horse Dam and Powerplant in Montana.

• Preventative Maintenance (PM): Monthly, quarterly, and semi-annual services including lubrication, inspection of components (motors, brakes, controllers, doors, safety systems), cleaning, and testing of emergency systems.

• Inspections & Testing: Includes Category 5 (rated-load/rated-speed) and Category 1 (no-load/low-speed) tests, adhering to specified standards.

• Minor Repairs: Time and Materials (T&M) basis for repairs identified during service. Contractor must provide quotes for government approval before initiating repairs.

• Elevator Descriptions: Details three specific elevators (Control Bay, Block 14, Block 19) with their locations, capacities, and general equipment characteristics.

• All services must comply with the latest versions of Reclamation Safety & Health Standards (RSHS), OSHA 1917.116, and ASME A17.1/A17.2/A17.3 standards.

• Acceptable Quality Levels (AQL): Tasks completed per standards; repairs meet applicable standards; onsite response for callouts within 48 hours.

• Deliverables: Site-Specific Safety Plan, Job Hazard Analysis, Safety Test Reports, Elevator Checklists, and Yearly Service Schedules.

• Period: One base year (March 1, 2026 - February 28, 2027) with four option years.

• Place: Hungry Horse Dam and Powerplant, Hungry Horse, Montana.

• Safety: Contractor must provide and adhere to a government-approved Site-Specific Safety Plan and Job Hazard Analysis. Compliance with RSHS and OSHA is mandatory. Hazardous Energy Control Program (HECP) training is required.

• Materials: Contractor is responsible for acquiring, storing, and disposing of hazardous materials, requiring Safety Office approval.

• Access: Contractor personnel require PIV for unescorted access; coordination with COR for badges and keys is necessary.

• Reporting: Regular reporting of schedules, test results, and checklists is required.

• Government Furnished: Service water, 110VAC power, warning signs, barricades, and load test weights will be provided.