J012--Fire/Smoke Door Inspection/Repair - FAY

Solicitation / RFP / RFQ

This solicitation is for Fire & Smoke Door Inspection & Repair services. The Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, is procuring these services.

• Inspection and repair of fire and smoke doors.

• Vendors will only invoice for the number of units actually inspected.

• Specific details regarding the door schedule are provided in Appendix A.

• The solicitation number is 36C25626Q0331.

• The Product Service Code is J012.

• The NAICS Code is 541350 (Building Inspection Services).

• Response Date/Time/Zone: 02-20-2026 4 PM Central Time, Chicago, USA.

• The contracting office ZIP code is 39216.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The contracting office address is Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, 1500 E. Woodrow Wilson Dr., Jackson MS 39216.

• The Place of Performance is Department of Veteran Affairs, Veterans Health Care System of the Ozarks, 1100 North College Avenue, Fayetteville Arkansas 72703, USA.

• Contact: Stephanie Watts, Contract Specialist, Stephanie.Watts@va.gov, 601-362-4471.

• Referenced documents include the Solicitation, Wage Determination, and Appendix A Fire and Smoke Door Schedule.

Form / Attachment / Pricing Sheet

This document, "Appendix A Fire and Smoke Door Schedule.xlsx", provides a detailed schedule of fire and smoke doors required for the project. It serves as a specification for the types of doors, their materials, frames, sizes, and critical fire/smoke ratings. Bidders must use this schedule to understand the specific door requirements for the opportunity.

• Line Number: Unique identifier for each door entry.
• Location: Specifies the building, floor, area, and room number where the door is installed.
• Door Type: Indicates whether the door is single, pair, or double egress.
• Door Material: Specifies the material of the door leaf (e.g., Wood, Hollow Metal, Composite).
• Frame Material: Details the material of the door frame.
• Door Size: Dimensions of the door in inches (width x height).
• Fire / Smoke Rating: Crucial information detailing the required fire resistance (in minutes) and smoke control capabilities.
• Smoke Label: Indicates if a smoke label is present or required.
• Notes: Additional relevant information or specific conditions for the door.

This schedule is critical for bidders to accurately price materials, labor, and ensure compliance with building codes and safety regulations. Understanding the specific fire and smoke ratings, materials, and locations of doors is essential for developing a comprehensive and compliant proposal. Bidders should pay close attention to the "Fire / Smoke Rating" and "Notes" columns for any special requirements or deviations.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Arkansas, specifically for the Area of Arkansas Counties of Benton, Madison, Washington. It provides the minimum wage rates and fringe benefits required for various occupational classifications under the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly "RATE" for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differential, Uniform Allowance).
• Details Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to contracts.
• Outlines the standard benefits (Health & Welfare) and their rates.
• Explains the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract subject to the Service Contract Act in the specified geographic area. It directly impacts proposal pricing by establishing mandatory wage and benefit rates for various job roles. Bidders must ensure their proposed labor costs meet or exceed these minimums to be compliant.

Solicitation / RFP / RFQ

This solicitation is for Fire and Smoke Door Inspection and Repair services at the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The contractor will be responsible for annual inspections and repairs of all fire and smoke doors.

• Annual inspections and repairs of fire and smoke doors.

• Submission of detailed inspection reports and repair quotes in PDF format within 10 business days of inspection completion.

• Maintenance of inspection and repair documents for five years.

• Adherence to specific industry standards (NFPA 80, NFPA 101, NFPA 105, VA Fire Protection Manual).

• Contractor and subcontractors must possess relevant industry certifications.

• Detailed Technical Approach, Quality Assurance Plan, Project Schedule, and Safety Plan required in proposal.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 03/03/2026 to 09/30/2026, with four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but CLIN 0004 for Fire Door Repairs has a CLIN amount of $100,000.00.

• Proposal Submission Deadline: Tuesday, 02/20/2026 at 4:00 PM CST.

• Questions Due: Friday, 02-13-2026 at 2:00 PM CST.

• Submission Method: Electronically via email to Stephanie Watts at Stephanie.Watts@va.gov.

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA). Each salient characteristic will be rated individually as 'acceptable' or 'unacceptable'.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Contractor must be a certified SDVOSB and listed in the SBA certification database.

• Contractor and/or subcontractors must be American National Standards Institute (ANSI) National Accreditation Board (ANAB) accredited to ISO/IEC 17020:2012.

• Reference page 65 for Addendum to 52.212-1 Instructions to Offerors.

• Reference page 70 for 52.212-2 Evaluation-Commercial Items for solicitation award method.