J012--Fire/Smoke Door Inspection/Repair

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 36C25626Q0331, clarifying requirements for fire and smoke door inspection and repair services.

• Site Visit: No site visit is scheduled for this solicitation.
• Amendment 0002: An amendment exists for fire and smoke doors; please see the attachment.
• Scope Confirmation: The solicitation pertains to fire and smoke door inspection and repair services as described under NFPA 80 and NFPA 105.
• Automated Molecular Diagnostic Analyzer: This reference was an error and should have stated "Fire/Smoke Door."
• Technical Documentation: Refer to the Statement of Work (SOW) for required technical documentation.
• ANAB Certification: The facility (VHSO) does have automatic doors, though they are not currently on the list to survey. This list can change based on new VA, AHJ’s, or Joint Commission requirements. The ANAB certification requirement applies to these automatic doors.
• Invoicing: Vendors will only invoice for the number of units actually inspected.

This Q&A document clarifies the scope of work, corrects an error in a previous reference, and provides guidance on invoicing. Bidders should review these clarifications to ensure accurate proposal preparation. The mention of Amendment 0002 indicates a potential change or addition to the solicitation documents.

Amendment / Modification

• This amendment retracts previously uploaded documents: EIL 11-26-2025.xlsx, Solicitation 36C2562600284 Questions and Answers.docx, and 36C25626Q0284 0001.docx. These documents are not applicable to the current solicitation (36C25626Q0331).

• The solicitation's closing date has been extended to March 2, 2026, at 3 PM CST.

• All questions and answers pertaining to this solicitation have been answered in a separate attachment.

• Offerors may modify and resubmit their proposals by the new due date, or their current submissions will remain valid.

• Offerors are instructed to sign all amendments and submit them with their proposals.

• Previously uploaded documents (listed above) are retracted.

• The deadline for receipt of offers has been extended.

• The proposal submission deadline is extended to March 2, 2026, 3 PM CST.

• Offerors have the option to resubmit proposals.

• All amendments must be signed and submitted with proposals.

Solicitation / RFP / RFQ

This solicitation is for Fire/Smoke Door Inspection and Repair services. The Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC in Jackson, MS, is procuring these services.

• Inspection and repair of fire/smoke doors.

• Specific details regarding the doors and required work are provided in "Appendix A Fire and Smoke Door Schedule".

• The contract will be performed at the Department of Veteran Affairs, Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas.

• Response Date/Time/Zone: 03-02-2026 3 PM CENTRAL TIME, CHICAGO, USA.

• The solicitation number is 36C25626Q0331.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Additional documents attached include: "36C25626Q0331 0002" (likely the main solicitation document), "QUESTIONS AND ANSWERS 36C25626Q0331", and "Appendix A Fire and Smoke Door Schedule".

• The NAICS Code is 541350 (Building Inspection Services).

• The Product/Service Code is J012 (Maintenance, Repair, and Rebuilding of Equipment - Fire Fighting Equipment).

• The Contracting Office is located in Jackson, MS (ZIP Code 39216).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C25626Q0284, clarifying requirements and extending the response deadline.

• Technician Qualifications: OEM training certifications and manufacturer correspondence are to be provided during the offer stage, not after award.

• OEM List: A consolidated list of specific Original Equipment Manufacturers (OEMs) for Schedule A equipment is provided in an attached document.

• Equipment Inventory: A detailed list of floor scrubbers, vacuums, and extractors (makes and models) is available in an attached EIL spreadsheet.

• Service Frequency: Preventive maintenance is required on a monthly schedule.

• Parts vs. Labor: The contract will be structured such that replacement parts are billed separately from labor.

• Response Time: The required on-site response time for emergency or unscheduled repairs is 48 hours.

• Equipment Details: Manufacturer names and model numbers for each unit are available in an attachment. Approximate year of purchase/service age and recent service history/known major issues are not available or not applicable.

• The solicitation due date has been extended to Thursday, February 26, 2026, at 2:00 PM CST.

Form / Attachment / Pricing Sheet

This document appears to be an inventory list or asset catalog, likely intended for informational purposes or as a reference for potential bidders. It details various floor maintenance equipment.

• Asset: Unique identifier for each item.
• Description: Type of equipment (e.g., BURNISHER FLOOR, WET/VACCUM, SCRUBBING MACHINE).
• AEMS_MERS Ref ID (EE Number): A specific reference number for each asset.
• Serial #: The serial number of the equipment.
• Model #: The model number of the equipment.
• Category Stock Number (CSN): Government stock numbers.
• CSN Description: A description associated with the CSN.

This list provides specific details about existing or required equipment, which could be relevant for bidders responding to opportunities involving the maintenance, repair, replacement, or procurement of such assets. It offers insight into the types, models, and quantities of equipment that may be in use or needed by the government.

Amendment / Modification

This amendment modifies Solicitation 36C25626Q0284 to:

• Extend the hour and date for receipt of offers.

• Provide answers to vendor questions.

• Advise of the site visit date and time.

• Solicitation Extension: The deadline for receipt of offers is extended to Thursday, February 26, 2026, at 2:00 PM CST.

• Site Visit: A site visit is scheduled for Tuesday, February 24, 2026, at 10:30 AM CST.

• Questions & Answers: Answers to vendor questions are provided in an attached spreadsheet.

• The proposal submission deadline has been extended.

• Bidders should review the attached answers to questions for clarification on solicitation requirements.

• Bidders are encouraged to attend the site visit.

All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment modifies Solicitation 36C25626Q0331 by:

• Adding line items 0005, 0006, 1005, 1006, 2005, 2006, 3005, 3006, 4005, and 4006 to include inspections and repairs for Single Automatic Doors and Double Automatic Doors.

• Responding to a vendor question regarding ANAB certification for automatic doors. The VA confirms that automatic doors are part of the scope, and while not currently on the survey list, this can change based on new VA, AHJ, or Joint Commission requirements.

• The Price/Cost Schedule has been updated to include new line items for automatic doors.

• All other terms and conditions of the original solicitation remain unchanged. No specific impact on proposal deadlines or evaluation factors is mentioned, but bidders should review the added line items and associated contract periods.

Solicitation / RFP / RFQ

This document is a solicitation for Fire/Smoke Door Inspection/Repair services at the G.V. (Sonny) Montgomery VAMC in Jackson, Mississippi. The specific details of the solicitation are provided in an amendment.

Details regarding the required inspection and repair services for fire/smoke doors are available in the referenced amendment.

Not specified in this document; refer to amendment.

• Response Date/Time: February 20, 2026, 4 PM Central Time, Chicago, USA.
• Contracting Office Address: Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, NCO 16, 1500 E. Woodrow Wilson Dr., Jackson MS 39216.
• Point of Contact: Stephanie Watts, Contract Specialist, stephanie.watts@va.gov, 601-362-4471.

This opportunity is set aside for the Small Business Administration (SBA).

• Solicitation Number: 36C25626Q0331
• NAICS Code: 541350 (Building Inspection and Measurement Services)
• Product/Service Code: J012 (Maintenance, Repair, and Rebuilding of Equipment - General)
• Place of Performance: Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, 1500 E. Woodrow Wilson Dr., Jackson, Mississippi 39216, USA.
• Refer to the attached amendment for full solicitation details.

Solicitation / RFP / RFQ

This solicitation is for Fire & Smoke Door Inspection & Repair services. The Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, is procuring these services.

• Inspection and repair of fire and smoke doors.

• Vendors will only invoice for the number of units actually inspected.

• Specific details regarding the door schedule are provided in Appendix A.

• The solicitation number is 36C25626Q0331.

• The Product Service Code is J012.

• The NAICS Code is 541350 (Building Inspection Services).

• Response Date/Time/Zone: 02-20-2026 4 PM Central Time, Chicago, USA.

• The contracting office ZIP code is 39216.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• The contracting office address is Department of Veterans Affairs, G.V. (Sonny) Montgomery VAMC, 1500 E. Woodrow Wilson Dr., Jackson MS 39216.

• The Place of Performance is Department of Veteran Affairs, Veterans Health Care System of the Ozarks, 1100 North College Avenue, Fayetteville Arkansas 72703, USA.

• Contact: Stephanie Watts, Contract Specialist, Stephanie.Watts@va.gov, 601-362-4471.

• Referenced documents include the Solicitation, Wage Determination, and Appendix A Fire and Smoke Door Schedule.

Form / Attachment / Pricing Sheet

This document, "Appendix A Fire and Smoke Door Schedule.xlsx", provides a detailed schedule of fire and smoke doors required for the project. It serves as a specification for the types of doors, their materials, frames, sizes, and critical fire/smoke ratings. Bidders must use this schedule to understand the specific door requirements for the opportunity.

• Line Number: Unique identifier for each door entry.
• Location: Specifies the building, floor, area, and room number where the door is installed.
• Door Type: Indicates whether the door is single, pair, or double egress.
• Door Material: Specifies the material of the door leaf (e.g., Wood, Hollow Metal, Composite).
• Frame Material: Details the material of the door frame.
• Door Size: Dimensions of the door in inches (width x height).
• Fire / Smoke Rating: Crucial information detailing the required fire resistance (in minutes) and smoke control capabilities.
• Smoke Label: Indicates if a smoke label is present or required.
• Notes: Additional relevant information or specific conditions for the door.

This schedule is critical for bidders to accurately price materials, labor, and ensure compliance with building codes and safety regulations. Understanding the specific fire and smoke ratings, materials, and locations of doors is essential for developing a comprehensive and compliant proposal. Bidders should pay close attention to the "Fire / Smoke Rating" and "Notes" columns for any special requirements or deviations.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of Arkansas, specifically for the Area of Arkansas Counties of Benton, Madison, Washington. It provides the minimum wage rates and fringe benefits required for various occupational classifications under the Service Contract Act.

• Lists occupational codes and titles.
• Specifies the minimum hourly "RATE" for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differential, Uniform Allowance).
• Details Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to contracts.
• Outlines the standard benefits (Health & Welfare) and their rates.
• Explains the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract subject to the Service Contract Act in the specified geographic area. It directly impacts proposal pricing by establishing mandatory wage and benefit rates for various job roles. Bidders must ensure their proposed labor costs meet or exceed these minimums to be compliant.

Solicitation / RFP / RFQ

This solicitation is for Fire and Smoke Door Inspection and Repair services at the Veterans Health Care System of the Ozarks (VHSO) in Fayetteville, Arkansas. The contractor will be responsible for annual inspections and repairs of all fire and smoke doors.

• Annual inspections and repairs of fire and smoke doors.

• Submission of detailed inspection reports and repair quotes in PDF format within 10 business days of inspection completion.

• Maintenance of inspection and repair documents for five years.

• Adherence to specific industry standards (NFPA 80, NFPA 101, NFPA 105, VA Fire Protection Manual).

• Contractor and subcontractors must possess relevant industry certifications.

• Detailed Technical Approach, Quality Assurance Plan, Project Schedule, and Safety Plan required in proposal.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base period from 03/03/2026 to 09/30/2026, with four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but CLIN 0004 for Fire Door Repairs has a CLIN amount of $100,000.00.

• Proposal Submission Deadline: Tuesday, 02/20/2026 at 4:00 PM CST.

• Questions Due: Friday, 02-13-2026 at 2:00 PM CST.

• Submission Method: Electronically via email to Stephanie Watts at Stephanie.Watts@va.gov.

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA). Each salient characteristic will be rated individually as 'acceptable' or 'unacceptable'.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Contractor must be a certified SDVOSB and listed in the SBA certification database.

• Contractor and/or subcontractors must be American National Standards Institute (ANSI) National Accreditation Board (ANAB) accredited to ISO/IEC 17020:2012.

• Reference page 65 for Addendum to 52.212-1 Instructions to Offerors.

• Reference page 70 for 52.212-2 Evaluation-Commercial Items for solicitation award method.