J036--PNEUMATIC TUBE SYSTEM UPGRADE - Base + 4 [605] | POP: 04/01/2026 - 03/31/2031
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Loma Linda Healthcare System (VALLHCS), is seeking proposals for a Pneumatic Tube System Upgrade at the Jerry L. Pettis VA Medical Center in Loma Linda, CA. This is a combined synopsis/solicitation issued as an RFQ for commercial products and services. The existing 20-year-old system is critical infrastructure, and this upgrade is essential to prevent disruptions to patient care. This opportunity is not set-aside for Small Business concerns. Quotes are due by March 20, 2026, at 10:00 PDT.
Scope of Work
The contractor will provide all labor, materials, supplies, tools, equipment, parts, and software to upgrade the pneumatic tube system. Key deliverables include:
- Replacing the main computer with a new Dell desktop and 50-inch screen monitor, running AL-5000 system software.
- Installing new, Windows-based software with a graphical interface for quicker diagnosis, reduced downtime, and faster transaction times.
- Upgrading 23 Diverters with AL-850 control cards, adding shut-off valves for compressed air, and replacing optics, O-rings, and rubber boots.
- Replacing 23 WS1 front panels and installing new loader arm optics.
- Connecting three system zones with Dazzle configuration using existing blowers and re-piping the system turnaround.
- Providing a one-week field training course for designated operating and maintenance staff.
- Submitting six complete copies of operation manuals and maintenance manuals, along with "As-built" drawings (3 copies, 24x36, Auto-CAD on DVD).
- Conducting and reporting on system tests, including computer simulation, consecutive dispatching, and multi-station dispatching.
Compliance with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, OSHA regulations, and various VA Master Specifications is required.
Contract Details
- Contract Type: Request for Quotation (RFQ)
- NAICS Code: 333922 (500 Employees size standard)
- PSC: J036 (Maintenance, Repair And Rebuilding Of Equipment: Special Industry Machinery)
- Period of Performance: April 1, 2026 – March 31, 2031 (Base + 4 option years)
- Place of Performance: VA Loma Linda Healthcare System, Jerry L. Pettis VA Medical Center, 11201 Benton Street, Loma Linda, CA 92357-1000.
- Required Certifications: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, C-10 Electrical Contractor.
- Work Hours: 240 days from performance start date, day (6 am-4 pm) or evening (4 pm-4 am), Monday-Friday and/or Saturday-Sunday.
Evaluation Factors
Award will be based on a comparative evaluation of quotes, with Price being more important than Past Performance. Past performance will be assessed using CPARS and FAPIIS ratings.
Submission & Deadlines
- Questions Due: March 11, 2026, 10:00 PDT, via email to Norman.Napper-Rogers@va.gov.
- Quote Submission Due: March 20, 2026, 10:00 PDT, via email to Norman.Napper-Rogers@va.gov. The subject line must be "RESPONSE TO RFQ 36C26226Q0417."
- Submission Requirements: Quote using the attached schedule, and a capabilities statement proving all required certifications and education.
- SAM Registration: Required at the time of submission.
- Point of Contact: Norman Napper-Rogers, Contracting Officer, Norman.Napper-Rogers@va.gov.