J036--PNEUMATIC TUBE SYSTEM UPGRADE - Base [605] | POP: 04/01/2026 - 03/31/2027
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is seeking quotes for a Pneumatic Tube System Upgrade at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC) in Loma Linda, CA. This Request for Quotation (RFQ) aims to modernize the critical, outdated system to prevent disruptions to patient care and operations. Quotes are due by March 20, 2026, at 10:00 PDT.
Scope of Work
The contractor shall provide all labor, materials, supplies, tools, equipment, parts, and software for the upgrade and maintenance of the pneumatic tube system. Key deliverables include:
- Replacing the existing tube system computer with a new Dell desktop, 50-inch screen, and AL-5000 system software (Windows-based).
- Installing new software with a graphical interface for quicker diagnosis and reduced downtime.
- Upgrading all 23 Diverters with AL-850 control cards, adding shut-off valves for compressed air, and replacing optics, O-rings, and rubber boots.
- Replacing 23 WS1 front panels with new ones and installing new loader arm optics.
- Connecting three system zones using existing blowers and re-piping the system turnaround in the mechanical room.
- Providing field training for designated operating and maintenance staff (one week).
- Submitting six complete copies of operation and maintenance manuals, and three copies of 24x36 inch "As-built" drawings (plus Auto-CAD on DVD).
- Ensuring compliance with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ)
- Period of Performance: April 1, 2026 – March 31, 2027
- Set-Aside: Not set-aside for Small Business concerns.
- NAICS Code: 333922 (Small Business Size Standard: 500 Employees)
- PSC: J036 (Maintenance, Repair And Rebuilding Of Equipment: Special Industry Machinery)
- Place of Performance: Loma Linda, CA
- Questions Due: March 11, 2026, 10:00 PDT
- Quotes Due: March 20, 2026, 10:00 PDT
Eligibility & Evaluation
Offerors must possess a 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor license, and C-10 Electrical Contractor license. SAM registration is required. Award will be based on a comparative evaluation of quotes, with Price being more important than Past Performance. Past performance will be assessed using CPARS and FAPIIS ratings.
Additional Notes
Quotes must include a statement accepting the solicitation's terms or listing exceptions with rationale. Submissions must include a quote using the attached schedule and a capabilities statement proving required certifications and education. Invoices must be submitted electronically via the Tungsten Network. No discussions will be allowed; quotes should be based on the provided information.