J036--PNEUMATIC TUBE SYSTEM UPGRADE - Base [605] | POP: 04/01/2026 - 03/31/2027

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system is outdated and critical to hospital operations; failure would require additional personnel for medication and specimen transport, delaying patient care. The upgrade aims to improve system reliability, efficiency, and maintainability.

• Upgrade the existing pneumatic tube system.

• Replace the old tube system computer with a new desktop computer (Dell, Windows-based with AL-5000 system software).

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Enhance end-user keypads for ease of use with shortcut keys and an online directory.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels with new ones, install new loader arm optics, and add shut-off valves for compressed air.

• Connect three zones using system blowers in the mechanical room and re-pipe the system turnaround.

• Provide field training for operating and maintenance staff (one week).

• Submit operation and maintenance manuals.

• Provide as-built drawings.

• Comply with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.

• Period of Performance (POP): 04/01/2026 - 03/31/2027.

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Loma Linda, CA 92357-1000.

• Contract type: Not specified, but issued as an RFQ for commercial items.

• Submission Deadline: March 20, 2026, 10:00 AM PDT.

• Submission Method: Electronic to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Required Documents: Quote using the attached schedule, capabilities statement proving certifications and education, and SAM registration.

• Evaluation Factors: Price and past performance, with price being more important. Past performance will be based on CPARS and FAPIIS ratings.

• Questions Deadline: March 11, 2026, 10:00 AM PDT via email to Norman.Napper-Rogers@va.gov.

• This solicitation is not set-aside for Small Business concerns.

• NAICS Code: 333922 (Small business size standard: 500 Employees).

• Required Certifications: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, C-10 Electrical Contractor.

• This solicitation is issued as an RFQ under FAR Part 12 procedures.

• No discussions will be allowed; quotes should be based on provided information.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Site walk scheduled for March 16, 2026, at 09:00 PDT. Contact COR Jonathan McWhite for coordination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system is outdated and critical to hospital operations; failure could disrupt patient care and require additional staffing for medication and specimen transport. The upgrade aims to improve system reliability, reduce downtime, and enhance efficiency.

• Upgrade the existing pneumatic tube system.

• Replace the old tube system computer with a new Dell computer featuring a 50-inch screen and AL-5000 system software (Windows-based).

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels with new ones, install new loader arm optics, and add shut-off valves for compressed air.

• Connect three zones using system blowers in the mechanical room and re-pipe the system turnaround.

• Ensure all work complies with manufacturer specifications, VA Master Specifications, and applicable VA, local, state, and Federal policies and regulations.

• Provide field training for operating and maintenance staff.

• Submit operation and maintenance manuals, and as-built drawings.

• Period of Performance: 04/01/2026 - 03/31/2027.

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC), Loma Linda, CA 92357-1000.

• FOB: Destination.

• Response Date/Time: 03-20-2026, 10:00 Pacific Time.

• Submission Method: Electronic quotes to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Evaluation Factors: Comparative evaluation based on Price and Past Performance, with Price being more important. Past performance will be assessed using CPARS and FAPIIS ratings.

• Required Documents: Quote using the attached schedule, a capabilities statement proving required certifications and education.

• Questions Deadline: 03/11/2026, 10:00 PDT via email to Norman.Napper-Rogers@va.gov.

• This solicitation is not set-aside for Small Business concerns.

• Offerors must possess a 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor license, and C-10 Electrical Contractor license.

• Registration in the System for Award Management (SAM) is required.

• The NAICS code is 333922 (Small Business Size Standard: 500 Employees).

• The FSC/PSC code is J036.

• No discussions will be allowed; quotes should be based on provided information.

• Invoices must be submitted electronically via Tungsten Network.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system has been in place for 20 years and is critical for hospital operations, including patient medication and specimen transport. Failure of the system could disrupt operations and require additional personnel.

• Upgrade the pneumatic tube system, including replacing the main computer with a new desktop and 50-inch monitor running AL-5000 system software.

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels and install new loader arm optics.

• Connect three system zones using existing blowers and re-pipe the system turnaround.

• Provide field training for operating and maintenance staff.

• Submit operation and maintenance manuals, and as-built drawings.

• Comply with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.

• Contract Type: Request for Quotation (RFQ)

• Period of Performance: Base + 4 years (04/01/2026 - 03/31/2031)

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Loma Linda, CA 92357-1000

• Submission Deadline: March 20, 2026, 10:00 PDT

• Submission Method: Electronic to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Evaluation Factors: Price (more important) and Past Performance (based on CPARS and FAPIIS).

• Quotes should be based on provided information as no discussions will be allowed.

• This solicitation is not set-aside for Small Business concerns.

• Required certifications include: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, and C-10 Electrical Contractor.

• NAICS Code: 333922 (Size Standard: 500 Employees)

• Product Service Code (PSC): J036

• Response Date/Time: March 13, 2026, 10:00 Mountain Time

• Questions Deadline: March 11, 2026, 10:00 PDT via email to Norman.Napper-Rogers@va.gov.