J045--Grease Trap Service

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive grease trap services for the Temple VA and Waco Doris Miller VA facilities.

• Temple VA (Buildings 163 & 202): Pumping up to 6,750 gallons quarterly, with scraping. Includes 3 quarters without power washing and 1 quarter with annual power washing. Also includes pumping and cleaning three grease pits at Building 163. Five emergency service calls per year (up to 3000 gallons per emergency) with a 4-hour response time.

• Waco VA (Buildings 4, 91, 202, & 226): Pumping up to 3000 gallons quarterly, with scraping. Includes 3 quarters without power washing and 1 quarter with annual power washing. Pumping of grit trap outside Building 226 is required. Five emergency service calls per year (up to 2000 gallons per emergency) with a 4-hour response time.

• General Services: Scraping, degreasing, pressure washing, and pumping of grease traps and grit traps. Use of degreaser is necessary for excessive grease. Disposal of all materials, grease, sludge, and trash is the contractor's responsibility, following OSHA guidelines.

• Workmanship must comply with local codes and VA standards.

• Service reports must be completed for each system cleaned and pumped, submitted to the Project Manager, and forwarded to the City of Temple and City of Waco Public Works.

• Tags indicating the date of cleaning and next scheduled cleaning must be affixed.

• Contractor must warrant work to be free of defects for 1 year.

• Place: Temple VA (1901 Veterans Memorial Dr., Temple, TX 76504) and Waco Doris Miller VA (4800 Memorial Dr., Waco, TX 76711).

• Period: Services to start within 30 days of contract award, completed within 320 days of start date. Base period plus 4 option years.

• Coordination: Notify COR Michael Stanley (Temple) or Tracy Semmel (Waco) prior to starting work.

• Working Hours: Normal hours are 0800-1630, Monday-Friday. Off-hours work requires COR approval.

• Safety: Maintain egress, provide safety barricades, and protect personnel and property. Buildings will be occupied during services.

• Badges: Contractor badges must be worn at all times.

• Site Visit: Highly recommended.

• Quality Assurance: VA COR to perform final walk-through. Schedule of values to be provided to CORs.

• Emergency Response: 4-hour response time for emergency calls.

• Disposal: Contractor responsible for proper disposal of all waste materials.

• Clean-Up: All affected areas must be cleaned and free of debris.

• Warrantee: 1-year warranty on work.

Sources Sought Notice

This notice is a Sources Sought for Grease Trap Services for the Central Texas Veterans Health Care Facilities. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is seeking capable sources to provide these services.

• Grease Trap Services for Central Texas Veterans Health Care Facilities.

• A draft Statement of Work (SOW) is referenced for a detailed description of work.

• Period of Performance: Base Year plus 4 Option Years.

• This is NOT a formal request for quote or proposals. No formal solicitation document currently exists.

• The information is for planning purposes only; no contract will be awarded from this notice.

• Acquisition strategy will be determined based on responses and market research.

• Any costs incurred in responding are the sole responsibility of the contractor and will not be reimbursed.

• The opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Interested firms must respond directly to Sherine Brooks, Contract Specialist, at Sherine.Brooks@va.gov.

• Responses are due no later than 4 PM CST on February 17, 2026.

• Firms must identify their company name and SAM UEI number.

• A capabilities statement is requested with the response.

• Do NOT respond to this notice in the Interested Vendors List.