J045--Grease Trap Service

Amendment / Modification

This amendment to solicitation 36C25726Q0276 serves two primary purposes:

1. Provides answers to technical questions that were received from potential offerors.
2. Confirms the offeror due date remains unchanged.

• Technical Questions: Answers to previously submitted technical questions are now provided.

• Offeror Due Date: The deadline for offer submission is confirmed as March 18, 2026, at 4:00 PM CST.

• The deadline for offer submission has not been extended and remains March 18, 2026, at 4:00 PM CST.

• Offerors are reminded to acknowledge receipt of this amendment.

• Incumbent Contract: The previous contract number was 36C25721P0529 with a total value of $79,781.33.

• Water Provision: The government will provide water.

Amendment / Modification

• This document is Amendment 0001 to Solicitation 36C25726Q0276.

• It references an attached document: SF30 36C25726Q0276 0001.

• The specific sections, attachments, or clauses modified by this amendment are detailed within the attached SF30 document, which is not provided in full text.

• It is not specified in the provided text whether proposal deadlines, requirements, or evaluation factors were modified by this amendment. Bidders should refer to the attached SF30 for complete details.

Solicitation / RFP / RFQ

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in the counties of Falls and McLennan, Texas. This is a critical document for any contractor bidding on a Service Contract Act-covered opportunity in this geographic area, as it dictates labor costs.

• Minimum Wage Rates: The document lists specific wage rates for a wide range of occupations, from administrative and clerical roles to technical, maintenance, and service occupations.

• Fringe Benefits: It mandates that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit rates are provided, including a Health & Welfare rate of $5.55 per hour (or $222.00 per week / $962.00 per month) and a Health & Welfare EO 13706 rate of $5.09 per hour (or $203.60 per week / $882.27 per month).

• Executive Order 13706 (Paid Sick Leave): Contractors must provide employees with 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually. This leave can be used for illness, injury, preventive care, or for family members experiencing similar needs or who are victims of domestic violence, sexual assault, or stalking.

• Executive Order 13658 (Minimum Wage): For contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed or extended after January 30, 2022), contractors must pay covered workers at least $13.30 per hour (or the applicable wage rate listed if higher) for work performed in 2025. This rate is adjusted annually.

• Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 10 years, and 4 weeks after 20 years.

• Holidays: A minimum of eleven paid holidays per year are required.

• The document specifies wage rates and benefits applicable to contracts covered by the Service Contract Act.

• Not directly applicable to this document, as it is a wage determination, not a solicitation. However, bidders must use these rates to calculate their labor costs for proposals.

• Not applicable to this document.

• The document includes footnotes for specific occupations (e.g., Computer Employees, Air Traffic Controllers) that may have additional requirements or exclusions.

• A "Conformance Process" is outlined for situations where a required job classification is not listed in the wage determination.

• The Service Contract Act Directory of Occupations is referenced for job duty definitions.

Solicitation / RFP / RFQ

This solicitation is for Grease Trap Service. The Department of Veterans Affairs, Network Contracting Office 17, is seeking vendors to provide these services.

Specific details regarding the grease trap service requirements are not fully detailed in this administrative section but are referenced in attached documents.

Not specified in the provided text.

• Response Date/Time/Zone: March 18, 2026, 16:00 Central Time, Chicago, USA.

• Archiving: Document will be archived 30 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Solicitation Number: 36C25726Q0276

• NAICS Code: 562998

• Product Service Code: J045

• Contracting Office ZIP Code: 78240

• Place of Performance:

  • 1901 Veterans Memorial Dr. Temple, TX 76504
  • 4800 Memorial Dr. Waco, TX 76711

• Point of Contact: Sherine Brooks, Contract Specialist, Sherine.Brooks@va.gov, 254-899-6034.

• Referenced Attachments:

  • S02 36C25726Q0276
  • Service Contract Act WD 2015-5237_Bell
  • Service Contract Act WD 2015-5261_McLennan

Wage Determination

This document is a U.S. Department of Labor, Wage and Hour Division, Service Contract Act Wage Determination (No. 2015-5237, Revision No. 29) for the counties of Bell and Coryell in Texas. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act. It lists specific occupational codes, titles, and their corresponding minimum hourly wage rates.
• Fringe Benefits: All listed occupations receive specific fringe benefits, including Health & Welfare at $5.55 per hour (up to 40 hours/week) or $222.00 per week, and a separate Health & Welfare rate of $5.09 per hour for Executive Order 13706 compliance.
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employee illness, injury, preventive care, or assisting family members.
  • EO 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022). The minimum wage for 2025 is $13.30 per hour (or the rate listed on this determination if higher).
• Vacation: 2 weeks paid vacation after 1 year, 3 weeks after 10 years, and 4 weeks after 20 years of service.
• Holidays: A minimum of eleven paid holidays per year are specified.
• Hazardous Pay: Differentials of 8% or 4% may apply for work involving ordnance, explosives, and incendiary materials, depending on the degree of hazard.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost, including cleaning and maintenance ($3.35 per week), unless uniforms are "wash and wear" and require no special maintenance.
• Conformance Process: A process is outlined for classifying and determining wage rates for occupations not listed in this determination, requiring contractor submission of a Standard Form 1444 (SF-1444) and review by the Wage and Hour Division.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It directly impacts the pricing of proposals and ensures compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation is for Grease Trap Service at the Temple VA (1901 Veterans Memorial Dr., Temple, Texas 76504) and the Waco Doris Miller VA (4800 Memorial Dr., Waco, Texas 76711). The service includes scraping, degreasing, pressure washing, and pumping of grease traps.

• Temple VA: Scraping, degreasing, pressure washing, and pumping of grease traps in Buildings 163 (3 grease pits, 6000 gallons) and 202 (750 gallons). Includes quarterly service (3 without power washing, 1 with annual power washing) and five emergency service calls per year (up to 3000 gallons per emergency, 4-hour response time).

• Waco VA: Scraping, degreasing, pressure washing, and pumping of grease traps in Buildings 4 (10 gallons), 91 (10 gallons), 202 (2,000 gallons), and 226 (800 gallons). Includes quarterly service (3 without power washing, 1 with annual power washing) and five emergency service calls per year (up to 2000 gallons per emergency, 4-hour response time).

• Contractor responsibilities include providing all labor, supervision, materials, and equipment; ensuring proper protection and barriers; coordinating work with the COR; disposal of all waste per OSHA guidelines; and maintaining egress for emergencies.

• Workmanship must comply with local codes and VA standards.

• A 1-year warranty on work is required.

• Period of Performance: Base year (5/1/2026 – 4/30/2027) plus 4 option years.

• Estimated Value: Not explicitly stated, but Block 26 indicates $16.5 Million.

• Contract Type: Base plus 4 option years.

• Offer Due Date: March 18, 2026, 16:00 CST.

• Submission Instructions: Submit offers via email to Sherine.Brooks@va.gov. Offers must include a signed SF 1449, acknowledgment of amendments, completed VAAR Clause 852.219-75, a Capability Statement, references for up to three similar contracts, and completed pricing schedule.

• Evaluation Criteria: Best value selection using Comparative Analysis. Factors include Technical Capability, Past Performance, and Price. The government may select an offer other than the lowest priced if it provides additional benefit.

• Site Visit: Recommended on February 26, 2026 (Temple at 0900, Waco at 1100).

• Technical Questions Deadline: March 4, 2026, 4 PM CST via email to Sherine.Brooks@va.gov.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) in accordance with VAAR 852.219-73.

• Offerors must be certified and listed in the SBA certification database at the time of offer and award.

• Limitations on subcontracting apply (50% for services).

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached.

• Invoices must be submitted electronically via the Tungsten Network.

• The solicitation incorporates clauses by reference, including FAR 52.212-4 and various VAAR clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive grease trap services for the Temple VA and Waco Doris Miller VA facilities.

• Temple VA (Buildings 163 & 202): Pumping up to 6,750 gallons quarterly, with scraping. Includes 3 quarters without power washing and 1 quarter with annual power washing. Also includes pumping and cleaning three grease pits at Building 163. Five emergency service calls per year (up to 3000 gallons per emergency) with a 4-hour response time.

• Waco VA (Buildings 4, 91, 202, & 226): Pumping up to 3000 gallons quarterly, with scraping. Includes 3 quarters without power washing and 1 quarter with annual power washing. Pumping of grit trap outside Building 226 is required. Five emergency service calls per year (up to 2000 gallons per emergency) with a 4-hour response time.

• General Services: Scraping, degreasing, pressure washing, and pumping of grease traps and grit traps. Use of degreaser is necessary for excessive grease. Disposal of all materials, grease, sludge, and trash is the contractor's responsibility, following OSHA guidelines.

• Workmanship must comply with local codes and VA standards.

• Service reports must be completed for each system cleaned and pumped, submitted to the Project Manager, and forwarded to the City of Temple and City of Waco Public Works.

• Tags indicating the date of cleaning and next scheduled cleaning must be affixed.

• Contractor must warrant work to be free of defects for 1 year.

• Place: Temple VA (1901 Veterans Memorial Dr., Temple, TX 76504) and Waco Doris Miller VA (4800 Memorial Dr., Waco, TX 76711).

• Period: Services to start within 30 days of contract award, completed within 320 days of start date. Base period plus 4 option years.

• Coordination: Notify COR Michael Stanley (Temple) or Tracy Semmel (Waco) prior to starting work.

• Working Hours: Normal hours are 0800-1630, Monday-Friday. Off-hours work requires COR approval.

• Safety: Maintain egress, provide safety barricades, and protect personnel and property. Buildings will be occupied during services.

• Badges: Contractor badges must be worn at all times.

• Site Visit: Highly recommended.

• Quality Assurance: VA COR to perform final walk-through. Schedule of values to be provided to CORs.

• Emergency Response: 4-hour response time for emergency calls.

• Disposal: Contractor responsible for proper disposal of all waste materials.

• Clean-Up: All affected areas must be cleaned and free of debris.

• Warrantee: 1-year warranty on work.

Sources Sought Notice

This notice is a Sources Sought for Grease Trap Services for the Central Texas Veterans Health Care Facilities. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, is seeking capable sources to provide these services.

• Grease Trap Services for Central Texas Veterans Health Care Facilities.

• A draft Statement of Work (SOW) is referenced for a detailed description of work.

• Period of Performance: Base Year plus 4 Option Years.

• This is NOT a formal request for quote or proposals. No formal solicitation document currently exists.

• The information is for planning purposes only; no contract will be awarded from this notice.

• Acquisition strategy will be determined based on responses and market research.

• Any costs incurred in responding are the sole responsibility of the contractor and will not be reimbursed.

• The opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Interested firms must respond directly to Sherine Brooks, Contract Specialist, at Sherine.Brooks@va.gov.

• Responses are due no later than 4 PM CST on February 17, 2026.

• Firms must identify their company name and SAM UEI number.

• A capabilities statement is requested with the response.

• Do NOT respond to this notice in the Interested Vendors List.