J045--Newington Water Heater Replacement VACHS Plumbing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Connecticut Healthcare System, has issued a Combined Synopsis/Solicitation for the Newington Water Heater Replacement project. This opportunity seeks qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to furnish and install new hot water heating equipment at the Newington VA Medical Center. The primary objective is to replace existing hot water heaters in Building 2W due to brown water issues impacting clinical services. Quotes are due by Thursday, May 07, 2026, at 5:00 PM EST.
Scope of Work
This project requires the furnishing and installation of two (2) Patterson Kelley Compact Model PK08S/2.5E Compact Semi-Instantaneous Domestic Hot Water Heaters, or approved equivalents. Key requirements include:
- Equipment capable of heating 80 GPM of water from 40°F to 140°F with specified steam input.
- Use of specific materials, including 90/10 Copper-Nickel for shell and tubes.
- Installation of associated components such as relief valves, circulator pumps, insulation, temperature control valves, and gauges.
- Provision of start-up services and training for VA staff.
- Strict compliance with VA infection control risk assessment (ICRA) requirements, including dust control and negative air pressure.
- Adherence to material specifications, such as avoiding cast iron fittings and using ASTM A193 bolts for steam piping.
- A minimum two-year warranty covering all parts, labor, workmanship, and equipment.
Contract Details
- Contract Type: Firm-Fixed-Price for commercial items (FAR Part 12 procedures).
- Period of Performance: May 15, 2026, to July 14, 2026 (180 Calendar Days from Notice to Proceed).
- Place of Performance: Newington VA Medical Center, 555 Willard Avenue, Newington, CT 06111.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
Submission & Evaluation
- Mandatory Site Visit: Thursday, April 23, 2026, 12:00 PM EST at Newington VAMC. Contact Melissa Metevelis to schedule.
- Questions Deadline: Wednesday, April 28, 2026, 5:00 PM EST.
- Quote Submission Deadline: Thursday, May 07, 2026, 5:00 PM EST.
- Submission Method: Email quotes to Shawn Lawrence (Shawn.Lawrence@va.gov).
- Evaluation Factors: Comparative evaluation based on Price, Technical experience/capabilities, and Past Performance.
- Eligibility: Offerors must have a field service representative within 100 miles of the Newington Campus and provide documentation of OEM-trained service personnel.
- Required: Include a statement accepting or detailing exceptions to terms and conditions.
Additional Notes
Offerors must complete annual representations and certifications electronically via SAM.gov.