J045--Replace Walk-in Condenser & Evaporator

Amendment / Modification

This amendment modifies solicitation 36C25726Q0272 to:

• Provide answers to technical questions submitted by potential offerors.

• Extend the offeror due date.

• The offeror due date has been extended to March 5, 2026, at 16:00 CST.

• Technical questions and their corresponding answers are provided.

• The deadline for submitting offers is now March 5, 2026, at 16:00 CST.

• Bidders should review the provided answers to technical questions to ensure their proposals accurately address the government's requirements. Key clarifications include:

  • Refrigerant type: R-290 for reach-in units only; split systems use other types.
  • Compressor warranty: Minimum 3 years required.
  • Contract type: Brand-new contract.
  • Building drawings: Request copies from Sherine.Brooks@va.gov by 3/5/2026.
  • Crawl space: Confirmed for running new conduit and wire.
  • Spare breakers: Available in the Emergency Panel.
  • Insulation preference: Spray Foam insulation, closed cell, 4” thick.
  • Compressor type: Semi-hermetic or squirrel compressors are acceptable if they meet VA requirements.
  • Racks/frames: Existing racks may be used and modified.
  • Contract classification: Service.
  • Payment: Progress billing is acceptable upon COR agreement of work completion.
  • Condenser rack specifications: Existing racks can be re-used.
  • Roof warranty: All roof penetrations must be re-sealed; no new penetrations should be made.
  • POP start: Begins after award, not submittal approval.
  • Warranty: 3-year warranty on all equipment and workmanship.
  • Commissioning: Walk-in coolers and freezers require monitoring for at least 4 days before food storage.
  • Safety plan: Must be submitted to COR prior to performance.
  • Refrigerant recovery: Must comply with EPA standards.
  • Access restrictions: To be arranged.
  • After-hours work: Can be discussed with COR at no cost to the government.
  • Hospital ICRA constraints: None currently known, subject to change.

All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This document is an amendment (SF30) to Solicitation Number 36C25726Q0272, which pertains to the replacement of a walk-in condenser and evaporator at the Doris Miller VAMC in Waco, Texas.

The primary requirement is the replacement of existing walk-in condenser and evaporator units.

• Solicitation Number: 36C25726Q0272

• Product Service Code: J045

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors)

• Place of Performance: Doris Miller VAMC, 4800 Memorial Drive, Waco, Texas 76711

• Response Date/Time/Zone: March 5, 2026, 16:00 Central Time, Chicago, USA.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 17, 5441 Babcock Road, Ste. 302, San Antonio, TX 78240.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• The attached document is an SF30, indicating this is likely an amendment or modification to a previously issued solicitation.

• The "DESCRIPTION" section states "INTENTIONALLY LEFT BLANK" and refers to "See attached document: SF30 36C25726Q0272 0002."

Amendment / Modification

This amendment modifies Solicitation Number 36C25726Q0272. The primary changes are:

1. Addition of Site Visit Information: Details for a site visit have been added to the Addendum to FAR 52.212-1. The site visit is scheduled for 2/17/2026 at 9 am CST in Bldg. 202. The Point of Contact (POC) for the site visit is Moses Briscoe (moses.briscoe1@va.gov, 254-297-3963).
2. Addition of Technical Questions Due Date: The deadline for submitting technical questions has been established. Questions must be received in writing via email no later than 2/20/2026, 4 pm CST. Emails should reference "Technical Questions – 36C25726Q0272 Replace Walk-in Condenser & Evaporator" in the subject line and be sent to Sherine Brooks (Sherine.Brooks@va.gov). Questions should reference the specific solicitation section or page number.

• Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items.

• The amendment clarifies the process for submitting technical questions and provides specific contact information and deadlines.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for the replacement of condensers and evaporators. The specific details of the work are provided in the attached Statement of Work (SOW).

• Replacement of condensers and evaporators.

• Detailed requirements are specified in the attached document: S02 SF30 36C25726Q0272 0001.

• Not specified in the provided text.

• Response Date/Time/Zone: 03-03-2026 16:00 CENTRAL TIME, CHICAGO, USA.

• Archive: 30 days after the response date.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Product Service Code: J045

• NAICS Code: 238220

• Contracting Office Address: Department Of Veterans Affairs, Network Contracting Office 17, 5441 Babcock Road, Ste. 302, San Antonio, TX 78240.

• Point of Contact: Sherine Brooks, Contract Specialist, Sherine.Brooks@va.gov.

• Place of Performance: See Statement of Work.

Solicitation / RFP / RFQ

This solicitation is for the replacement of condenser and evaporator units for walk-in freezer and cooler units at the Doris Miller VAMC in Waco, Texas. The contractor will be responsible for providing all labor, equipment, and materials for the removal of existing units and installation of new ones.

• Removal and installation of (13) condenser units and (13) evaporator units for walk-in freezer and cooler units.

• Condensers to be installed on the roof of Bldg. 202; evaporators to be installed inside the units.

• Installation of EEV-driven evaporators without control wiring between indoor and outdoor units.

• Installation of heat trace at all drain lines.

• Installation of new insulated copper refrigerant line sets.

• Replacement of insulation and aluminum jacketing on existing drain lines.

• Application of 4-inch spray-applied closed cell foam insulation on specified roof areas.

• Sealing of all cooler/freezer roof and wall penetrations.

• Recovery and disposal of existing refrigerant in accordance with EPA regulations.

• Disposal of all removed equipment.

• Contractor must provide all necessary barriers, signage, and safety equipment.

• Compliance with International Building Code (IBC), National Electrical Code (NEC), ASHRAE, VA Specifications/Standards, and local facility requirements.

• Submission of a safety plan prior to work commencement.

• OSHA 30-hour construction worker course for on-site competent person and OSHA 10-hour for other workers.

• Period of Performance: 60 days from contract award.

• Estimated Value: $19 Million (This appears to be an estimate for the total contract value, not necessarily this specific task order).

• This acquisition is unrestricted.

• NAICS Code: X100

• Size Standard: X238220

• Offer Due Date: March 3, 2026, 16:00 CST.

• Offers must be submitted via email to Sherine.Brooks@va.gov.

• Evaluation will be based on Technical Capability, Past Performance, and Price using a comparative analysis best value selection process.

• A site visit is scheduled for February 17, 2026, at 9 am CST in Bldg. 202.

• Technical questions are due by a date TBD and should be emailed to Sherine.Brooks@va.gov.

• This acquisition is unrestricted.

• The solicitation incorporates FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5 by reference. Addenda are attached.

• A site visit is mandatory.

• The Contracting Officer's Representative (COR) is Moses Briscoe (254-297-3963, Moses.Briscoe1@va.gov).

• Invoices must be submitted electronically via the Tungsten Network.

• Contractor must be registered in SAM.gov.

• Attachment A: Condenser-Evaporator List is referenced.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-5261, Revision No. 28) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in the State of Texas, specifically within the Counties of Falls and McLennan. This document is typically incorporated into solicitations and contracts to ensure fair labor standards.

This document lists numerous occupational classifications, each with a corresponding minimum hourly wage rate and required fringe benefits. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered employees.

This is a wage determination, not a solicitation with a specific contract period or value. The rates are subject to annual adjustment.

This document does not contain submission instructions or evaluation criteria. However, compliance with this wage determination will be a requirement for any contract awarded.

This document does not specify eligibility or set-aside requirements.

• Executive Order 13706 (Paid Sick Leave): Contractors must provide paid sick leave as outlined.
• Executive Order 13658: Contractors must pay covered workers at least the specified minimum hourly rate (adjusted annually) for contracts awarded between January 1, 2015, and January 29, 2022, that have not been renewed or extended after January 30, 2022.
• Health & Welfare Benefits: A minimum of $5.55 per hour (or $222.00 per week) is required, with a specific rate for EO 13706.
• Vacation: Paid vacation is provided based on years of service (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 20 years).
• Holidays: A minimum of eleven paid holidays per year are required.
• Hazardous Pay: Differentials apply for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: If uniforms are required, the contractor must provide them at no cost or reimburse employees for the cost, including maintenance ($3.35 per week, unless "wash and wear" materials are used).
• Conformance Process: Procedures are outlined for classifying employees not listed in this determination.

Form / Attachment / Pricing Sheet

This document, "Attachment A – Existing Unit Serial & Model Number," provides a detailed list of existing Condenser and Evaporator units for Walk-in Freezer/Cooler Units in Bldg. 202 at the Waco VA. It serves as a reference for contractors to understand the current equipment that needs to be replaced or matched.

• Unit Identification: Lists Unit/Room#, Cooler or Freezer designation.
• Equipment Details: Includes Unit Type, Model#, and Serial# for both Condensers and Evaporators.
• Electrical/Mechanical Requirements: Specifies BTU, Phase (ph), Voltage (v), and Amperage (amp) for each unit.
• Notes: Provides critical instructions for the contractor:
  • Verify all existing unit requirements (BTU, Phase, Voltage, Amperage) before ordering and notify the VA of any discrepancies found during a field review.
  • New condenser units must be exterior grade and roof-mounted on Bldg. 202. The contractor must provide details for mounting racks and integration with the existing roofing waterproofing system.
  • All new evaporators must be EEV-driven (electronic expansion valve).
  • All new units must meet or exceed the performance of the existing installed equipment.

This attachment is crucial for bidders to accurately assess the scope of work, identify specific equipment requirements, and understand the performance standards for replacement units. It highlights the need for thorough site verification and compliance with specific installation and equipment type mandates (e.g., EEV-driven evaporators, roof mounting for condensers).

Solicitation / RFP / RFQ

This solicitation is for the replacement of condensers and evaporators. The specific details of the work are contained within the attached Statement of Work (SOW).

• Replacement of condensers and evaporators as detailed in the attached SOW.

• Reference to "Attachment A Condenser-Evaporator List" suggests a specific list of equipment to be replaced.

• Reference to "Service Contract Act WD 2015-5261_rv 28" indicates that Service Contract Act wage determinations will apply.

• Not explicitly stated in the provided text, but the solicitation number is 36C25726Q0272.

• Response Date/Time/Zone: 03-03-2026 16:00 CENTRAL TIME, CHICAGO, USA.

• The contracting office is located at Department Of Veterans Affairs, Network Contracting Office 17, 5441 Babcock Road, Ste. 302, San Antonio TX 78240.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The primary document for detailed requirements is the attached "S02 36C25726Q0272.docx".

• Additional relevant documents include "Attachment A Condenser-Evaporator List" and "Service Contract Act WD 2015-5261_rv 28".