J046--SPS RO System Replacement, bld 143

Solicitation / RFP / RFQ

This solicitation is for the replacement and repair of the Reverse Osmosis (RO) water system in the sub-basement of Building 143 at the Salem VA Medical Center Campus. The primary goal is to ensure the continued functionality and efficiency of the water purification system.

• Replacement of 3 membrane housings on RO system 1 (including end caps).

• Replacement of 6 membranes on RO systems 1 and 2.

• Repair of a leak on RO system 2.

• Replacement of the system recirculation pump and supply of a replacement pump for backstock.

• Re-piping of CPVC from the recirculation pump to UV filters (1-1/2").

• Re-piping of current supply and return 3" CPVC with 1-1/2" CPVC.

• Re-bedding of the carbon tank on RO system 2.

• Re-piping of RO systems 1 and 2 for DI tanks to scrub RO water before storage.

• Compliance with all applicable national, state, and local codes.

• Use of specified materials: Fiberglass membrane housing 4" x 40", TW30XLE-4040 RO membranes, 1-1/2 HP circulation pump (115v/230v/1phase), and Schedule 80 CPVC piping.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 120 days from date of award. Base Period: April 1, 2026 - July 31, 2026.

• Estimated Value: $41 Million (This appears to be a placeholder or maximum value, not a guaranteed award amount).

• Submission Deadline: March 19, 2026, 10:00 AM EST via email to Kristine Woodbury (kristine.woodbury@va.gov).

• Evaluation Basis: Best value determination based on Technical/Management Approach, Past Performance, and Price.

• Site Visit: Recommended, not required. Scheduled for March 11, 2026, 10:00 AM at 1970 Roanoke Blvd, Salem, VA 24153. RSVP required by March 10, 2026.

• Technical Questions Deadline: March 12, 2026, 10:00 AM EST via email to Kristine Woodbury.

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors MUST be a verified SDVOSB vendor at the time of quote submittal and listed in the SBA database.

• Compliance with VAAR 852.219-75 (Limitations on Subcontracting) is required, with a certification to be submitted with the offer.

• Solicitation Number: 36C24626Q0371.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request or electronically.

• Offerors must be registered in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Quality Assurance Surveillance Plan (QASP) outlines the systematic method for evaluating contractor performance for the SPS RO System Replacement Service contract at the Salem Veterans Affairs Medical Center (VAMC).

The QASP details what will be monitored, how monitoring will occur, who will conduct it, and how results will be documented. It focuses on evaluating the contractor's adherence to the contract terms and Performance Work Statement (PWS), not on how the contractor performs the work itself.

The QASP establishes performance standards and Acceptable Quality Levels (AQLs) to assess contractor performance. Key performance areas include:

• Adherence to PWS Section B.3: Requires 95% successful service provision throughout the period of performance. Failure may result in a Contract Discrepancy Report (CDR).
• Invoice and Records Management (PWS B.3): Requires 95% compliance with national, state, and local codes adopted by the VA. Failure may result in a CDR.
• Equipment Maintenance (Paragraph B.3): Requires 100% compliance with equipment requirements throughout the period of performance. Failure may result in a CDR.

Not explicitly detailed in this document, but the contract is for the Salem Veterans Affairs Medical Center (VAMC), Salem, VA.

• Government Roles: The Contracting Officer (CO) is ultimately responsible for performance adequacy. The Point of Contact (POC) is responsible for technical administration and surveillance.
• Contractor Roles: A Program Manager (TBD) will represent the contractor.
• Monitoring Methods: Surveillance will be conducted through direct observation, complaint reviews, and user surveys.
• Incentives/Disincentives: Performance evaluations will be used for incentives (favorable performance) and disincentives (unfavorable performance), potentially leading to corrective actions or termination for consistent issues.
• Documentation: Performance will be rated as positive, neutral, or negative based on the number of incidents not meeting standards. Contract Discrepancy Reports (CDRs) will be issued for unacceptable performance.
• Meetings: Monthly performance assessment meetings will be held with the contractor, with written assessments provided.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4413, Revision No. 32) under the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations applicable to contracts in Lee and Richmond Counties, North Carolina. The document also includes information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), hazardous pay differentials, uniform allowances, and the process for requesting additional classifications and wage rates (Standard Form 1444).

This wage determination is critical for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum hourly wage rates and fringe benefits that must be paid to service employees performing work on the contract. Bidders must incorporate these rates into their cost proposals to ensure compliance with federal labor laws. Key details include:

• Applicable Locations: Lee and Richmond Counties, North Carolina.
• Minimum Wage Rates: Listed for numerous occupations, ranging from administrative support to technical and transportation roles.
• Fringe Benefits: Includes Health & Welfare ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706 rate), Vacation (2-4 weeks based on service), and Holidays (11 paid holidays).
• Executive Order 13658: A minimum wage of $13.30 per hour (or higher rate from this determination) applies for contracts awarded between Jan 1, 2015, and Jan 29, 2022, not renewed after Jan 30, 2022.
• Executive Order 13706: Requires 1 hour of paid sick leave per 30 hours worked, up to 56 hours annually.
• Hazardous Pay: Differentials apply for work with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Guidance on contractor responsibility for uniform costs and maintenance.
• Conformance Process: Outlines how to request wage rates for occupations not listed in this determination using Standard Form 1444.

Sources Sought Notice

This notice is for market research to determine sources for the repair of the SPS RO System Water System at the Salem Veterans Affairs Medical Center (VAMC). It is not a request for bids or proposals.

The project involves the following repairs and replacements:

• Replace 3 membrane housings on RO system 1, including all six end caps.
• Replace 6 membranes on RO systems 1 and 2.
• Repair a leak on RO system 2.
• Replace the system recirculation pump.
• Supply a replacement system recirculation pump for back stock.
• Re-pipe CPVC from the recirculation pump to UV filters in 1-1/2".
• Re-pipe current supply and return 3" CPVC with 1-1/2" CPVC.
• Re-bed the carbon tank on RO system 2.
• Re-pipe RO systems 1 and 2 for DI tanks to scrub RO water before it enters the storage tank.

The estimated completion time for the project is 120 days after contract kickoff. All work must comply with industry standards, current code requirements, and all Department of Veteran Affairs, Federal, and State regulations.

This is a Sources Sought announcement only. Interested parties must submit a capability statement addressing their capabilities, capacity, and location. The capability statement should include:

• Company name and address
• NAICS Code (221310)
• DUNS number
• Business size (large, small, VOSB, SDVOSB)
• Identification of applicable socioeconomic categories
• Any pertinent information demonstrating the firm's ability to meet the requirements.

All responses must be emailed to Kristine.woodbury@va.gov no later than Monday, March 2, 2026, by 10:00 PM EST.

Information regarding set-asides is not specified in this notice. Vendors should indicate their business size and socioeconomic categories.

• This notice does not commit the Government to an award or a specific acquisition approach.
• The Government will not pay for any information submitted.
• The response date is February 27, 2026, 10:00 AM Eastern Time, New York, USA, but the deadline for submitting capability statements is March 2, 2026, 10:00 PM EST.