J061--FY 26 Services (1X) - NYH Triennial Electrical Power Distribution System Maintenance and Testing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the New York Harbor VA Healthcare System, Margaret Cochran Corbin Campus, is seeking triennial electrical power distribution system maintenance and testing services. This is a Total Small Business Set-Aside issued as an RFQ. Quotes are due by February 6th, 2026.
Scope of Work
The requirement is for comprehensive triennial maintenance, inspection, testing, and calibration of the Electrical Power Distribution System (EPDS). Services include:
- Inspections, testing, and adjustments of the EPDS.
- Compliance with national codes (NFPA 70, 70B, 70E, 99, 101, 110, 111), OSHA, ANSI/NETA, IEEE 1584, VHA Directive 1028, and OEM manuals.
- Immediate reporting of critical or catastrophic deficiencies.
- Minimizing and coordinating shutdowns (typically weekends/off-hours, 14 days notice).
- Oil analysis and gas in oil analysis for oil-filled transformers.
- Infrared (IR) Thermography to detect hot spots.
- Performing repairs as needed, with critical repairs reported immediately and others quoted within five business days.
- Contractor personnel must be "Qualified Personnel" (NFPA 70E) with relevant certifications (e.g., NETA, OSHA).
Contract & Timeline
- Contract Type: Request for Quotation (RFQ) for commercial services.
- Set-Aside: Total Small Business.
- NAICS Code: 811310 ($12.5 million size standard).
- Period of Performance: Within six (6) months of award date.
- Place of Performance: 423 East 23rd Street, New York, NY 10010.
- Quote Due Date: February 6th, 2026, to Nathan.northrup@va.gov.
- Published Date: January 26th, 2026.
- Site Visit: An optional site visit is scheduled for Tuesday, February 3rd, 2026. Interested contractors must email Nathan.northrup@va.gov by Friday, January 30th, 2026, to RSVP.
Evaluation Factors
Award will be based on a comparative evaluation considering:
- Technical: Ability to meet or exceed SOW requirements.
- Past Performance: Assessment of relative risks based on past record, including CPARS, customer surveys, or contracting officer's knowledge.
- Price: Total evaluated price based on the pricing worksheet.
Submission Requirements
All quoters must submit:
- Capability statement demonstrating technical capability.
- Completed
36C24226Q0276 Pricing Worksheet. - Technician Documentation.
- Sample Checklists.
- Performance Plan/Schedule.
- A statement regarding acceptance of terms and conditions (with or without exceptions).
Additional Notes
Offerors must complete annual representations and certifications via SAM.gov. The solicitation incorporates various FAR and VAAR provisions and clauses. The SCA Wage Determination 2015-4187 is applicable, outlining minimum wage rates and fringe benefits for New York State.