J061--FY 26 Services (1X) - NYH Triennial Electrical Power Distribution System Maintenance and Testing

Amendment / Modification

• The response date for Quote submissions has been extended to Thursday, February 12th, 2026, 12:00pm EST.

• Clarification on protective relay testing: It is required per NFPA 70 and 99 and should not be priced separately.

• Clarification on coordination with the serving utility: This is the responsibility of the contractor (specifically mentioning Con Edison).

• Clarification on IR scan: It applies to the entire system, not just quantities in the pricing worksheet.

• The response deadline has been modified.

• Specific requirements and responsibilities related to protective relay testing, utility coordination, and IR scans have been clarified.

• The deadline for quote submissions has been extended.

• Bidders should ensure their proposals account for the clarified requirements regarding relay testing, utility coordination, and IR scans.

Amendment / Modification

This amendment addresses vendor questions for Combined Synopsis/Solicitation 36C24226Q0276.

• Transformer Testing: Full NETA MTS testing is required for dry-type transformers, not just oil sampling for liquid-filled ones.

• Thermographic Scanning: Required for the entire facility, not just the listed equipment.

• Power Source for Testing: The contractor may need to supply a generator if the facility generator cannot be used.

• UST Containment Sump Testing: Not typically part of breaker maintenance.

• Generator Load Test: A four-hour generator load test is required. The quantity and sizes of generators are to be provided.

• On-site Parking: Limited to one (1) vehicle, coordinated in advance with the COR.

• Previous Testing: The listed electrical equipment was not tested or maintained during the last triennial cycle (2023).

• Quote submissions are due on Wednesday, February 11th, 2026, at 12:00 PM EST.

• All other terms and conditions remain the same.

Amendment / Modification

• The response date for Quote submissions has been extended to Wednesday, February 11th, 2026, 12:00pm EST.

• A final amendment answering a second round of vendor questions will be posted on or about Friday, February 6th, 2026.

• The document addresses vendor questions regarding the solicitation (36C24226Q0276).

• Response Date: Extended to February 11th, 2026.

• Q&A: Responses to vendor questions are provided, including clarification on IR Thermography image requirements (all equipment images required), verification of device counts on-site, confirmation that SF 1449 will be used for award (not solicitation package), and that the listed electrical equipment was not tested/maintained in the last triennial cycle.

• The proposal submission deadline has been extended.

• Clarifications provided may impact how vendors prepare their proposals, particularly regarding image inclusion and understanding of equipment quantities and previous maintenance.

Other / Unclassified

This document is a Wage Determination (No. 2015-4187, Revision No. 34) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in New York State, specifically for the counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester. It also includes specific notes for the 'Janitor' occupation regarding its applicability to certain counties.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act. It establishes the minimum wage rates and benefits that must be paid to employees performing work on the contract. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document lists numerous occupations with corresponding hourly wage rates and details applicable fringe benefits, including Health & Welfare and Vacation policies. It also outlines Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their implications for contractors. Furthermore, it describes the process for requesting additional classifications and wage rates (Conformance Process) if a required occupation is not listed.

Other / Unclassified

This document is VHA Directive 1028, "Facility Electrical Power Systems," dated February 24, 2020. It establishes policy for the installation, operation, testing, and maintenance of electrical power systems at VA medical facilities and affiliate sites. It supersedes VHA Directive 1028 from July 25, 2014.

While this document is a directive and not a solicitation, it outlines the critical standards and requirements for electrical power systems within VA facilities. Vendors involved in electrical work, maintenance, or system upgrades for VA medical facilities should be aware of these policies, as they dictate the expected standards, compliance with national codes (NFPA, OSHA), safety protocols, and maintenance schedules. Understanding these requirements is crucial for bidding on or performing work related to VA facility electrical infrastructure.

Form / Attachment / Pricing Sheet

This document is a "Switchgear & Generator Riser Diagram" (Drawing EP-901) and "SSA-1 & 2 Riser Diagram" (Drawing EP-902), "SSB-1 & 2 Riser Diagram" (Drawing EP-905), "SSC-1 Riser Diagram" (Drawing EP-907), "SSC-2 Riser Diagram" (Drawing EP-908), "Switchboard PC-HC Riser Diagram" (Drawing EP-909), "Switchboard PC-HA-1 & 2 Riser Diagram" (Drawing EP-910), "Switchboard PC-HB-1 & 2 Riser Diagram" (Drawing EP-911), "Switchboard MDP Riser Diagram" (Drawing EP-912), and "Switchboard PC-D Riser Diagram" (Drawing EP-913). These diagrams illustrate the electrical distribution systems, including switchgear, generators, and panelboards, for various buildings and areas within the New York Harbor Health Care System.

• Detailed schematics of electrical power distribution pathways.
• Identification of main switchboards, switchgear, panelboards, transformers, and generators.
• Feeder sizes, voltage, phase, and amperage ratings for various electrical components.
• Room numbers and specific panel names for location identification.

These diagrams are crucial for understanding the existing electrical infrastructure. Bidders can use this information to assess the scope of work related to electrical systems, identify potential integration points, and understand the power distribution network for any proposed installations or modifications. This is essential for accurately estimating resources and developing compliant proposals for opportunities involving electrical systems or facility upgrades.

Form / Attachment / Pricing Sheet

This document is an inventory list of electrical equipment, including transformers and switchgear, along with their identification, location (building and room), make, model, voltage rating, and amperage rating. It appears to be a schedule for "Coned Coordination/Shutdown" activities planned for November through March.

• Equipment Types: Transformers and Switchgear.
• Identification: Unique identifiers for each piece of equipment.
• Location: Building and Room numbers where the equipment is located.
• Make & Model: Manufacturer and specific model of the equipment.
• Ratings: Voltage and Amperage ratings for each item.

This inventory list is crucial for bidders to understand the existing electrical infrastructure. It provides detailed information about the specific equipment that may be affected by or involved in the "Coned Coordination/Shutdown" activities. Bidders can use this data to assess the scope of work, identify potential challenges, and prepare more accurate proposals or bids related to maintenance, upgrades, or shutdown procedures for this electrical equipment.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing worksheets for the opportunity. It provides line-item details for potential bidders to use when preparing their pricing proposals.

• Sheet: Action Line Item Information: Lists action types, primary and secondary IDs, modification numbers, titles, and order discount types. It includes a line item for 'FY 23 Service - Buf/Bat Window Cleaning/Maintenance - (Base + 4)' with a 0% order discount.
• Sheet: 1. Line-Item Contract Format: Details specific line items for "Triennial Electrical Distribution System Testing, Maintenance, and Inspection Services." This includes quantities, units of measure (JB - Job), and contract periods (Base: 2026-02-16 to 2026-08-16). The 'Total Evaluated Price' for all listed items is 0.0, indicating this sheet is likely a template or for initial pricing structure.
• Sheet: RefData: Contains reference data for discount types, options, receipt types, FOB terms, and state codes.
• Sheet: NAICS: Lists North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Product and Service Codes (PSC) with their descriptions.
• Sheet: SIC_CODE: Lists Standard Industrial Classification (SIC) codes and their descriptions.
• Sheet: CLINICAL_DISCIPLINE: Lists clinical disciplines relevant to the opportunity.
• Sheet: LI_BASE_OR_OPTION: Defines 'Base' and 'Option' periods for line items.
• Sheet: LI_ITEM_TYPE: Defines item types such as Dental, EMS, Lab, Medical, Other, and Surgical.

Bidders must use this pricing worksheet to understand the structure of the contract line items and to prepare their pricing proposals accurately. The "Triennial Electrical Distribution System Testing, Maintenance, and Inspection Services" line items are particularly important for understanding the scope of services for which pricing is required. The reference sheets provide context for various codes and terms used throughout the procurement process.

Statement of Work (SOW)

To provide triennial maintenance, inspection, testing, and calibration services for the Electrical Power Distribution System (EPDS) at the New York Harbor VA Healthcare System, Margaret Cochran Corbin campus. The goal is to ensure the continued safety, reliability, and compliance of the facility's electrical power infrastructure within six (6) months of award.

• Comprehensive inspections, testing, and adjustments of the EPDS.

• Compliance with the latest editions of NFPA 70, National Electric Code, NFPA 70B, 70E, 99, 101, 110, 111, OSHA Title 29 CFR Part 1910 and 1926, ANSI/NETA, IEEE Standard 1584, VHA Directive 1028, and OEM manuals.

• Reporting of critical or catastrophic deficiencies immediately.

• Minimizing shutdowns and coordinating them with the COR at least 14 calendar days in advance, typically on weekends or outside normal duty hours.

• Performing oil analysis and gas in oil analysis for oil-filled transformers.

• Conducting Infrared (IR) Thermography to detect hot spots and identify connection issues.

• Performing repairs as needed, with critical repairs reported immediately and other repairs quoted within five business days.

• All work must comply with specified national codes and standards.

• Deficiencies must be reported promptly.

• Shutdowns require detailed work plans and prior approval.

• Reports must be submitted in PDF format within five business days of inspection, including specific data points for inspection, fluid analysis, and IR thermography.

• Triennial service to be completed within six (6) months of award date.

• Location: New York Harbor VA Healthcare System, Margaret Cochran Corbin campus.

• Contractor employees must be "Qualified Personnel" as defined by NFPA 70E, Article 100, and possess relevant certifications (e.g., NETA, OSHA 30-hour for supervisors, OSHA 10-hour for technicians).

• Lockout/tagout (LOTO) procedures must be adhered to.

• Contractor must provide all tools, PPE, materials, and labor.

• VA will provide access and escorts; Contractor must coordinate with COR for specific access and shutdowns.

• Safety training is mandatory for on-site personnel unless exempt.

• Contractor must obtain necessary NYS and Federal licenses/permits.

• Davis Bacon Act (DBA) may apply to certain repairs exceeding $2,000.00 and 32 hours of work.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as an RFQ, for triennial electrical power distribution system maintenance and testing services at the NY Harbor VA Healthcare System, Margaret Cochran Corbin Campus. This announcement is the only solicitation; quotes are requested, and a separate solicitation document will not be issued.

• Triennial electrical distribution system testing, maintenance, and inspection services.

• Quotations are requested for the Scope of Work (SOW) and pricing worksheet (attached).

• Offerors must submit a capability statement, completed pricing worksheet, technician documentation, sample checklists, and a performance plan/schedule.

• Contract type: Not explicitly stated, but issued as an RFQ for commercial services.

• Period of Performance: Within six (6) months of award date.

• Estimated Value: Not stated.

• Submission Deadline: Quotes must be received no later than February 6th, 2026, at nathan.northrup@va.gov.

• Evaluation Criteria: Award will be based on a comparative evaluation of quotes considering Technical capability, Past Performance, and Price.

• Site Visit: An optional site visit is scheduled for Tuesday, February 3rd, 2026. Interested contractors must email the Contracting Officer (Nathan.Northrup@va.gov) by Friday, January 30th, 2026, to confirm attendance.

• This solicitation is set-aside for small businesses.

• NAICS Code: 811310 with a small business size standard of $12.5 million.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Several FAR and VAAR provisions and clauses apply, including those related to commercial products/services, evaluation factors, and labor standards.

• Attached documents include: P09 - Final SOW, 36C24226Q0276 Pricing Worksheet, Electrical Inventory Equipment, Manhattan NEI One-line drawing, VHA Directive 1028, and SCA Wage Determination 2015-4187.