J061--Uninterruptible Power Supply Maintenance, Inspection and Technical Support Service | Base plus 4 |

Form / Attachment / Pricing Sheet

This document is the VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (VAAR 852.219-75). It requires offerors to certify their compliance with subcontracting limitations if awarded a contract. Failure to submit a fully and properly completed certification with the offer will result in the offer being rejected and deemed ineligible for evaluation and award.

• Offeror's Name: Must match the legal name registered in SAM.gov and be entered in the designated brackets.
• Printed Name and Title of Signee: The name and job title of the individual signing the certification.
• Signature: Must be executed by an authorized individual.
• Date: Must be dated no later than the offer due date.
• Company Name and Address: Must include the signee's complete business name and address as registered in SAM.gov.
• Certification Statement: The offeror must certify compliance with subcontracting limitations for services (not more than 50% paid to non-certified SDVOSBs/VOSBs) or construction (85% for general, 75% for special trade contractors).

This is a mandatory submission. Bidders must accurately complete and submit this certification with their offer. The predominant NAICS code assigned to the acquisition will determine which subcontracting limitation percentage applies (Services, General Construction, or Special Trade Construction). The offeror must ensure their proposed subcontracting plan adheres to these limitations to remain eligible for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for on-site maintenance, inspection, testing, and technical support services for one Schneider Galaxy VM Uninterruptible Power Supply (UPS) located at the Cincinnati Veterans Affairs Medical Center (VAMC).

• Services: The contractor will provide maintenance, inspection, testing, and technical support for the specified UPS.

• Tasks:

  • Semi-annual preventative maintenance, including visual inspection, firmware updates, advisories implementation, event log review, cleaning, system bypass testing, and functional verification.
  • 24-hour technical support for all covered equipment.

• Deliverables: Semi-annual preventative maintenance service reports, submitted within 10 business days of service completion.

• Services must be performed in accordance with manufacturer's recommendations and the PWS.

• Quality Control: Contractor must develop and maintain an effective quality control program, including a Quality Control Plan (QCP).

• Quality Assurance: Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP), focusing on Key Performance Indicators (KPIs).

• Defective services must be prevented and corrected.

• Period of Performance: Base Year (3/08/2026 - 3/07/2027) with four (4) one-year option periods.

• Place of Performance: Cincinnati VA Medical Center, 3200 Vine Street, Cincinnati, Ohio 45220-2213.

• Hours of Operation: Monday through Friday, 0700-EST to 1530-EST, except Federal holidays.

• Contract Type: Firm-Fixed Price (FFP).

• Personnel: Contractor servicing personnel must be Schneider Electric Authorized/Certified and possess a minimum of five (5) years of successful experience. A Contract Manager is required.

• Security: All contractor employees must comply with Federal, State, Local, and VA security and background check requirements.

• Safety: Adherence to OSHA, EPA, NFPA Life Safety Codes, VAMC safety policies, and submission of Safety Data Sheets (SDS) for hazardous materials.

• Infectious Control: Maintain cleanliness standards as part of the VAMC's Infectious Control Program.

• Utilities: VAMC will provide electricity, water, sewage, and refuse collection.

• Parking: Onsite parking is prohibited; contractor must secure offsite parking at their expense.

• Subcontractors: Contractor is fully responsible for subcontractor compliance.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for on-site maintenance, inspection, testing, and technical support services for one (1) Schneider Galaxy VM Uninterruptible Power Supply (UPS) system (Model 0G-GVMPB160KG, Serial ID1834005732) for the Cincinnati VA Medical Center.

• Semi-annual preventative maintenance service for the specified UPS.

• 24-hour technical support for all equipment covered under the contract.

• Services are detailed further in the attached Performance Work Statement (PWS).

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on the RFQ format.

• Period of Performance: Base year (03-08-2026 to 03-07-2027) with four (4) option years.

• Estimated Value: $34 Million (This is likely an estimate or ceiling, not a guaranteed amount).

• Quotes must be submitted via email only to the Contracting Officer (Ron Heidemann, ronald.heidemann@va.gov).

• Quotes must be received no later than the date and time specified in Block 8 (02-23-2026, 2:00 PM EST).

• Evaluation criteria are not detailed in this section, but the solicitation indicates "lowest price alone" as the award basis.

• This acquisition is a 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Only quotes from VA-certified SDVOSBs registered at https://veterans.certify.sba.gov will be considered eligible.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Wage Determination Number: 2015-4719, Revision Number: 29, Date of Revision: 05/06/2025.

• Attachments referenced include the PWS, SCA (Service Contract Act) determination, and instructions for VAAR 852.219-75.

Solicitation / RFP / RFQ

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It establishes minimum wage rates and fringe benefits for various occupations in specific geographic areas. This is relevant for contractors bidding on or performing federal service contracts in Indiana (Dearborn, Ohio counties), Kentucky (Boone, Bracken, Campbell, Gallatin, Grant, Kenton, Pendleton counties), and Ohio (Brown, Butler, Clermont, Hamilton, Warren counties).

• The document lists numerous occupational codes and titles with corresponding minimum hourly wage rates.

• It specifies required fringe benefits, primarily "HEALTH & WELFARE" at $5.55 per hour or $222.00 per week.

• It outlines provisions for paid sick leave under Executive Order 13706 and minimum wage requirements under Executive Order 13658.

• It details vacation benefits based on years of service.

• It lists eleven paid holidays per year.

• The document itself is a wage determination (No. 2015-4719, Revision No. 31) with a last revision date of 12/03/2025.

• It does not specify a contract type, period of performance, or estimated value, as it is a foundational document for wage rates.

• This document does not contain proposal submission instructions or evaluation criteria. It serves as a basis for wage rates that must be included in contract proposals and paid to employees.

• Not applicable. This document sets wage standards for all contractors performing covered service contracts in the specified areas, regardless of set-aside status.

• The document includes specific footnotes for computer employees and hazardous pay differentials.

• It outlines the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444 (SF-1444) if a required job classification is not listed.

• Contractors must ensure that all service employees are paid at least the minimum wage rates and provided the specified fringe benefits and leave as detailed in this determination.

Solicitation / RFP / RFQ

This solicitation is for on-site maintenance, inspection, testing, and technical support services for one Schneider Galaxy VM Uninterruptible Power Supply (UPS) located at the Cincinnati Veterans Affairs Medical Center (VA).

• On-site maintenance, inspection, testing, and technical support for a Schneider Galaxy VM UPS.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base year plus four (4) one-year option periods.

• Response Date/Time: February 23, 2026, 2:00 PM Eastern Time, New York, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• Cincinnati VAMC, 3200 Vine Street, Cincinnati, Ohio 45220, United States.

• 811210 - Electronic and Precision Equipment Repair and Maintenance.

• J061 - Maintenance, Repair, and Installation of Electronic Equipment.

• Contracting Officer: Ron Heidemann

• Email: ronald.heidemann@va.gov

• Phone: 513 559 3708

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 10, 260 E. University Avenue, Cincinnati OH 45219.