J061--UPS Revitalization and Preventive Maintenance for the Bedford VA Medical Center

Amendment / Modification

This amendment extends the response due date for the solicitation.

• Response Due Date: Extended to March 16, 2026, 4:00 PM EST.

Vendors are reminded to review all other aspects of the solicitation and consider this amendment when preparing their responses. All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential offerors regarding the UPS replacement and revitalization project for Buildings 3 and 61 at the VA.

• Electrical Work: The contractor is responsible for all electrical work required for unit replacement.
• UPS Brands: Equivalent brands to APC are acceptable for Building 61. For Building 3, alternative manufacturers with equal or better performance are acceptable, but models with lithium batteries are not.
• Runtime Requirements: For Building 3, the revitalization must provide equivalent runtime to the existing system at the date of manufacture. For Building 61, replacement UPS units must have equivalent or higher runtime than the existing equipment at the date of manufacture.
• Access & Working Hours: IT will escort contractors to server rooms. Work can generally be performed during normal business hours (8:00 AM - 4:00 PM, Monday-Friday) unless a server outage is required, which would be conducted on weekends. IT personnel will be present during component and unit replacements.
• Loading Dock & Staging: Loading docks are available at Building 3 and Building 62 (adjacent to Building 61). Staging areas depend on the specific requirements for revitalization in Building 3 and UPS replacement in Building 61.
• Capacity: New equipment will have the same capacity as existing units; no increase is required.
• Site Visits: Site visits can be coordinated with the solicitation contracting officer.

These clarifications address technical specifications, acceptable manufacturers, runtime, site logistics, and working hours, which may impact bidder proposals and cost estimations. No changes to due dates were mentioned.

Amendment / Modification

This amendment announces an additional site visit and extends the response due date for Solicitation 36C24126Q0223.

• Additional Site Visit: Scheduled for Friday, February 27, 2026, at 9:30 am EST. Location: Bedford VA Medical Center, Building 2 Lobby, 200 Springs Rd, Bedford, MA 01730-1114. Vendors are encouraged to attend for a better understanding of the requirements.

• Extension of Responses Due Date: The new due date for quote submissions is March 9, 2026, at 4:00 PM EST.

• Attached Document: "Answers to Combined Questions from Offerors" is provided.

• The site visit details and the response due date have been modified.

• The deadline for submitting quotes has been extended to March 9, 2026.

• Vendors must consider the information provided in the "Answers to Combined Questions from Offerors" when preparing their responses.

Other / Unclassified

This document is a Minor Preventative Maintenance (PM) Report for Uninterruptible Power Supply (UPS) units and their associated batteries at the Department of Veterans Affairs Bedford VAMC. The report details the findings from inspections and tests performed on three UPS units: UPS-2 (Single Phase), UPS-3 Phase - RK-H09 (R13), and UPS-1 (Single Phase), along with their respective battery systems.

This report provides a detailed status update on critical power infrastructure at the VAMC Bedford facility. It highlights specific issues identified with UPS units and batteries, including recommendations for replacement of faulty power modules and end-of-life batteries. Potential bidders for maintenance, repair, or replacement services related to UPS systems at this facility can use this information to understand the current state of the equipment, identify immediate needs, and gauge the scope of potential future work. The report details specific asset IDs, locations (building and room numbers), and technical specifications for each UPS unit and battery bank, which are crucial for developing accurate proposals and service plans.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the Uninterruptible Power Supply (UPS) revitalization and preventive maintenance at the Bedford VA Medical Center. The procurement aims to replace and revitalize existing UPS units and provide ongoing maintenance.

• Replacement: Two APC Symmetra SYMSTRF UPS units in Building 61 server room to be replaced with two latest 16 KVA APC Symmetra UPS units. Pricing for one 16 KVA UPS replacement should be a separate line item, with potential credit if one unit suffices.

• Revitalization: Restore reliability of the UPS in Building 3 server room by replacing active components, including battery modules, power modules, intelligence modules, static switch, and communication card. Restore UPS alarm notification system.

• Preventive Maintenance: Two preventive maintenance services per contract year for UPS systems in Building 3 and Building 61, with services six months apart (semi-annual and annual).

• Emergency Services: Provide emergency services within 24 hours (or sooner) including travel, labor, and parts for UPS units in Buildings 3 and 61.

• Warranty: Two years parts and labor warranty on all replaced equipment.

• Period of Performance: 1-year base year with four (4) option years.

• Contract Type: Not explicitly stated, but implied to be a service contract.

• Submission Deadline: February 23, 2026, by 4:00 PM EST via email to juliette.buchanan@va.gov.

• Evaluation Factors: Comparative evaluation based on Price, Past Performance, and Technical experience/capabilities.

• Required Attachments: Attachment 1 - Price Schedule, Attachment 2 - Past Performance Worksheet.

• Terms and Conditions: Offerors must state acceptance or list exceptions.

• Set-Aside: Solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34.0 million.

• PSC Code: J061.

• Registration: Required in System for Award Management (SAM) and potentially VISTA.

• Site Visit: February 10, 2026, at 9:30 am in the Lobby of Building 2.

• Questions Deadline: February 12, 2026, by 4:00 PM EST via email.

• Attachments: Includes Price Schedule and Past Performance Worksheet templates. Several other documents are referenced but not provided in full text (e.g., RFI answers, Wage Determinations, Maintenance Reports).

Other / Unclassified

This document is an image file (JPEG) named "20250718_142323443_iOS.jpg". It appears to be a photograph of server racks containing networking and server equipment. The image shows multiple stacked server units with mesh front panels, revealing internal components such as cables, drives, and indicator lights. Labels on the racks include "R11", "Z1", and "DELL EMC".

This document does not contain specific solicitation details, SOW/PWS information, amendments, or Q&A. As an image of IT hardware, it may be relevant to an opportunity involving the procurement, installation, maintenance, or management of server infrastructure. Bidders interested in opportunities related to data center equipment or IT hardware should review this image for context regarding the type and scale of equipment potentially involved.

Form / Attachment / Pricing Sheet

This document appears to be an image of server rack equipment, specifically APC (American Power Conversion) InfraStru ure units. It includes labels such as 'Z1', 'R13', 'Power Distribution', and 'Power Management'. There are also some shipping boxes visible, with labels indicating item numbers, quantities, and weights (e.g., 'ITEM NU 141-', 'QTY', 'PCS', 'BLW', 'KGS', 'GW', 'KGS', '18.5×16-0810.5/1.46)').

• Server rack units (APC InfraStru ure)
• Power distribution and management interfaces
• Shipping box labels with item and weight information

This document may be relevant to bidders if the opportunity involves the procurement, installation, or maintenance of server rack infrastructure, power management systems, or related IT equipment. The specific labels and box information could be useful for identifying compatible hardware or understanding shipping/handling requirements.

Questions & Answers / Clarifications

This document provides answers to questions submitted by offerors regarding the opportunity.

• Battery Quantity and Type: Refer to the preventive maintenance report for details on the quantity and type of batteries per unit.
• Power Module Quantity and Type: Refer to the preventive maintenance report for details on the quantity and type of power modules in use per UPS.
• Contract Type: This is a brand-new contract.
• Previous Contract Number: The previous contract number was 36C24120P1191.

No specific impact on solicitation requirements, due dates, or submission rules is mentioned beyond the clarifications provided.

Other / Unclassified

This document is an image file (JPEG) named '20250718_142326351_iOS.jpg'. The image appears to show a server room with racks of equipment, cabling, and a ladder. It does not contain any text or information that can be summarized as a solicitation, SOW, amendment, or Q&A.

As an image file without discernible text related to a specific opportunity, this document has no direct relevance for bidders seeking to understand requirements, deadlines, or other actionable information for a SAM.gov opportunity.

Forms / Attachments / Pricing Sheets

This document is a U.S. Department of Labor Wage Determination (No. 2015-4047, Revision No. 32) applicable to contracts subject to the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific counties and towns within Massachusetts.

• Geographic Applicability: Specifies counties (Essex, Middlesex, Norfolk, Plymouth, Suffolk) and towns within Massachusetts where this wage determination applies.
• Occupational Listings: Provides a comprehensive list of job classifications, each with an occupation code and a corresponding minimum hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include:
  • Health & Welfare: $5.55 per hour (or $222.00/week or $962.00/month).
  • Health & Welfare EO 13706: $5.09 per hour (or $203.60/week or $882.27/month) for contracts covered by this Executive Order.
  • Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years of service.
  • Holidays: A minimum of eleven paid holidays per year.
• Special Provisions: Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments), hazardous pay differentials (8% for high hazard, 4% for low hazard), and uniform allowance requirements.
• Conformance Process: Outlines the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination using Standard Form 1444.

Bidders must review this wage determination to understand the minimum labor costs associated with performing services under the contract. This includes minimum wage rates for all listed occupations and required fringe benefits. Failure to comply with these wage and benefit requirements can lead to contract violations. Bidders should ensure their proposed pricing reflects these mandated labor costs. The document also details specific requirements related to paid sick leave, hazardous duty pay, and uniform allowances, which may impact operational costs and compliance.

Questions & Answers / Clarifications

This document contains responses to vendor questions regarding the UPS replacement and revitalization project at the Bedford VA Medical Center.

• Electrical Work: The contractor is responsible for all required electrical work for UPS unit replacement.
• UPS Brands: Equivalent brands to APC are not acceptable for Building 3. Specific requirements apply to other buildings.
• Runtime Requirements: For Building 3, factory runtime of existing equipment will suffice, with revitalization providing equivalent runtime to the original manufactured system. For Building 61, replacement UPS must have equivalent or higher runtime than the existing equipment.
• Access & Logistics: Loading docks are available at Building 3 and Building 62 (adjacent to Building 61). Units are on the first floor, and elevators are available. No known obstructions exist between loading docks and UPS rooms, but contractors must verify.
• IT Room Access: IT will escort contractors to server rooms. Work can be done during normal business hours if there are no server outages. IT personnel will be present during component and unit replacements.
• Working Hours: Standard working hours are 8:00 AM – 4:00 PM, Monday – Friday. Weekend work is only permitted for server outage-related tasks.
• Equipment Capacity: New equipment will not require an increase in capacity; new units will connect to existing feeds with the same capacity.
• Drawings: No drawings are currently available, but the Bedford VAMC is reviewing old drawings and will provide them if found.

These clarifications provide specific details on responsibilities, acceptable equipment, logistical arrangements, and working hours, which bidders should consider when preparing their proposals.