J063--FY26 SERVICES (BASE+4) SOLICITATION 2 - Security Systems Services

Amendment / Modification

This amendment (0001) to Solicitation 36C24226Q0112 extends several key solicitation milestones.

• Solicitation Site Visit: Rescheduled to Tuesday, February 3, 2026, at 10:00 AM. Interested parties must notify the Contract Specialist via email to receive location and visit specifics.
• Solicitation Questions Due / Site Visit Questions Due: Extended to Wednesday, February 4, 2026, at 3:00 PM.
• Possible Contract Specialist Solicitation Amendment 0002: To be posted by Thursday, February 5, 2026, by Close of Business (COB), to address solicitation questions.
• Final Solicitation Quote Submissions: Extended to Tuesday, February 24, 2026, at 3:00 PM.

All submission deadlines and question due dates have been extended as detailed above. Bidders should note these new dates for their proposal preparation and submission.

Solicitation / RFP / RFQ

This solicitation seeks Security Systems Services for the Samuel S. Stratton VA Medical Center in Albany, NY. The government requires on-site preventive maintenance, corrective maintenance, emergency response, software support, licensing administration, system upgrades, and limited new installations for integrated electronic security systems.

• Maintenance and repair of Milestone XProtect Video Surveillance System (VASS), LenelS2 OnGuard Physical Access Control System (PACS), Micro Technology Lynx Keyboard Duress Alarm System, and Zenitel AlphaCom Intercom System.

• Services include preventive maintenance, corrective and emergency repairs, system diagnostics, software maintenance, hardware repair, licensing coordination, and system optimization.

• Limited new installations for PACS doors (3/year) and cameras (3/year).

• Technicians must possess specific certifications (Lenel, Milestone, Zenitel AlphaCom, Microsoft Windows Server).

• Remote access is strictly prohibited; all services must be performed on-site.

• Contract Type: Not specified, but includes a base year and four (4) one-year option periods.

• Period of Performance: Base Year (12 months) starting February 15, 2026, with options extending up to five years.

• Estimated Value: Not explicitly stated, but an annual Equipment Fund not-to-exceed $39,260 is included.

• Proposal Submission Deadline: Monday, February 9, 2026, at 3:00 PM EST.

• Submission Method: Electronic submission to julie.monaganbarnard@va.gov.

• Evaluation Factors: Technical Capability, Experience, Geographical Service Location/Response Time, and Cost/Price. These factors are not weighted and will be used for comparative evaluation.

• Site Visit: Questions and interest in a scheduled site visit must be submitted by Friday, January 23rd, 2025, at 3:00 PM EST.

• This solicitation is set-aside for small business concerns.

• The document includes detailed information on Service Level Requirements, Quality Assurance Surveillance Plan (QASP), Price/Cost Schedule, Contract Clauses, and Solicitation Provisions.

Form / Attachment / Pricing Sheet

This document contains floor plans for the Albany VAMC (Veterans Affairs Medical Center). It provides detailed layouts for various floors of the facility, including sub-basement through the fourteenth floor.

• Floor plans for each level of the building, labeled by floor number (e.g., Sub-Basement, First Floor, Second Floor, etc.) and wing (A, B, C, D).
• Room numbers and designations are indicated throughout the plans.
• Symbols and notations are present, likely representing architectural, mechanical, or electrical elements.
• Some pages include specific call-outs or notes, such as "HATCHED AREA REPRESENTS AREA UNDER CONSTRUCTION" or "10 C SARRPT has own contract for cams and PACS."

These floor plans are crucial for any bidder involved in construction, renovation, maintenance, or installation services at the Albany VAMC. They provide essential spatial information, room layouts, and potential areas of work, aiding in site assessment, planning, and proposal development.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in Albany, Rensselaer, Saratoga, Schenectady, and Schoharie counties, New York. The determination includes rates for numerous job classifications across different sectors, such as administrative support, automotive service, food preparation, IT, and maintenance.

This wage determination is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified New York counties. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered service employees. The document also outlines requirements for paid sick leave (Executive Order 13706), minimum wage rates (Executive Order 13658), health and welfare benefits, vacation, and holidays. Additionally, it details the process for requesting authorization for additional classifications and wage rates (Standard Form 1444) if an occupation is not listed. Bidders should carefully review the listed occupations and their corresponding rates and benefits to accurately price their proposals and ensure compliance.

Solicitation / RFP / RFQ

This solicitation is for Security Systems Services for the Samuel S. Stratton VA Medical Center in Albany, NY. The contract will cover preventive maintenance, repair services, and technical support for various integrated electronic security systems.

• Systems Covered: Milestone XProtect Video Surveillance, LenelS2 OnGuard Physical Access Control, Micro Technology Lynx Keyboard Duress Alarm, and Zenitel AlphaCom Intercom systems.

• Services: On-site preventive maintenance, corrective maintenance, emergency response, software support, licensing administration, system upgrades, and limited new installations.

• Response Times: Standard service calls require acknowledgment within 4 hours and on-site response/restoration within 2 business days. Emergency calls require acknowledgment within 4 hours and on-site response/restoration within 8 hours.

• Location: Technicians must dispatch from a location within 60 miles of Albany Stratton VAMC.

• New Installations: Limited to 3 new PACS doors and 3 new cameras per year.

• Equipment Fund: An annual fund of $39,260 is available for replacement parts and consumables.

• Labor Hours: Approximately 600 on-site labor hours annually.

• Certifications: Technicians must hold current certifications for Lenel, Milestone, Zenitel AlphaCom, and Microsoft Windows Server.

• Period of Performance: Base Year (12 months) with four (4) one-year option periods.

• NAICS Code: 561621 (Security Systems Services)

• Set-Aside: SBA (Small Business Administration)

• Submission Deadline: February 9, 2026, 3:00 PM Eastern Time.

• Submission Method: Electronic submission of quotes in two parts (Technical Capability, Experience, Geographical Service Location; and Price Quote) to julie.monaganbarnard@va.gov.

• Evaluation Factors: Comparative evaluation of Technical Capability, Experience, Geographical Service Location/Response Time, and Cost/Price.

• This solicitation is open to any Small Business for NAICS code 561621.

• Floor plans and Wage Determination documents are attached.

• Inquiries are due by January 23rd, 2025, 3 PM EST.