J063--FY26 SERVICES (BASE+4) - Security Systems Services - Albany VAMC

Solicitation / RFP / RFQ

This is a solicitation for Security Systems Services at the Albany VAMC. The contract includes a base period and four option periods.

• Services related to security systems.

• Product Service Code: J063

• NAICS Code: 561621

• Contracting Office: Network Contracting Office 2, Department of Veterans Affairs, Bath VA Medical Center.

• Not specified in the provided text.

• Set-aside: SBA (Small Business Administration)

• The solicitation number is 36C24226Q0112.

• The contracting office zip code is 14810.

• The point of contact is Julie Monagan Barnard, Contract Specialist, at julie.monaganbarnard@va.gov or 607-590-1325.

Amendment / Modification

• Provides clarification on the $39,260 annual equipment fund.

• The fund is the overall cap for equipment, new and replacements each year, covering items as needed.

• Clarifies information previously provided in the SOW and during the site visit regarding equipment costs.

• This amendment does not extend the solicitation closing date, which remains Tuesday, February 24, 2026, at 3:00pm EST, as set forth in Amendment 0002.

Forms / Attachments / Pricing Sheets

This document is a Price/Cost Schedule detailing the items, quantities, and contract periods for supplies and services related to security systems. It serves as a template for bidders to provide their pricing.

• Item Number: Unique identifier for each line item.
• Description of Supplies/Services: Details the specific items, such as software support agreements, device licensing, new installations (access control, video surveillance), and labor hours.
• Quantity: The number of units or hours required.
• Unit: The unit of measure (e.g., Yr, HR, EA).
• Unit Price: Field for bidders to enter their proposed price per unit.
• Amount: Field for bidders to calculate the total amount for each line item.
• Contract Period: Specifies the Base Year and four Option Years, with corresponding Period of Performance (POP) start and end dates.
• Principal NAICS Code: 561621 - Security Systems Services (except Locksmiths).
• Product/Service Code: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems.

Bidders must use this schedule to input their proposed pricing for all listed items and services across the base year and option years. This document is critical for proposal submission and will be used for cost evaluation. It outlines the specific types and quantities of security system components, software, and labor required.

Amendment / Modification

This document is Amendment 0002 to Solicitation 36C24226Q0112 for Security Systems Services at the Samuel S. Stratton VA Medical Center in Albany, NY. It primarily serves as a Questions & Answers (Q&A) document and includes a revised Price/Cost Schedule.

Key updates and clarifications include:

• Pricing for New Installations (Item 6): Clarification on factoring camera costs for single-view, non-PTZ cameras and the potential need for lift rentals for exterior cameras (approximately 10 cameras involved).

• Lenel SSA and Device Licensing: The existing licensing is valid through September 30, 2028, and this item will be removed from the current pricing schedule and addressed closer to expiration. Lenel is being upgraded to OnGuard Pro under a separate contract.

• Milestone Licensing Terms: Renewal terms for Milestone SSA and Device licensing can be adjusted to align with specific requirements (e.g., February 1, 2026 – January 31, 2027). If renewal is not completed within 30 days past expiration, a 3-year SSA is required instead of a 1-year SSA.

• Traka Key Control System: Confirmed to be out of scope for this contract.

• Labor Hours and Equipment Fund: Clarification on the 600 annual labor hours and how unused hours convert to an Equipment Fund value at 65% of the hourly rate.

• Contract End Date: The contract term is 12 months for the first year, followed by four option years.

• Contract Modifications: Modifications within the scope of the contract do not require soliciting other bidders.

• Technical Certifications: Necessary certifications are related to Lenel and Milestone. Microsoft and SQL skills are required for server operating systems and database management.

• Inventory Requirements: Specific models for electronic mortise and cylindrical locksets are identified (BEST 9K series and BEST 40H series).

• Monitors: Item 14 in the cost schedule refers to 32" monitors, with potential for smaller 27" models. Large dispatch monitors are only covered if funds are available.

• Lenel SUSP: Will be added to the contract for the last 3 years of the contract term.

• Camera Replacements: For Item 7, it is best to quote two-lens cameras for failure replacements.

• Cabinets: Cabinets for Lenel 1320 boards are required for installations.

• Lynx Licensing: Awarded vendor must be able to renew Lynx licenses annually, potentially requiring them to become an authorized VAR.

• Pricing/Cost Schedule (Revised B.4)

• Solicitation text related to specific items and requirements.

• Bidders must use the revised B.4 PRICE/COST SCHEDULE to submit their offer.

• The response date remains 02-24-2026.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C24226Q0112 for Security System Service at the Samuel S. Stratton VA Medical Center in Albany, NY. It clarifies details related to pricing, equipment, licensing, and contract terms.

• Camera Costs: For new installations, cameras will be single-view, non-PTZ. Contractors should factor in a range of costs ($250-$3,000) for different camera types.
• Lift Rental: A boom lift may be required for minimal exterior camera repairs/replacements, impacting approximately 10 cameras.
• Lenel Licensing: Lenel SSA and device licensing valid through 9/30/2028 will be removed from the current pricing schedule and addressed closer to expiration. Lenel is being upgraded to OnGuard Pro under a separate contract.
• Milestone Licensing: Renewal terms for Milestone SSA and device licensing can align with Milestone's requirements (Feb 1, 2026 - Jan 31, 2027). A 3-year SSA is acceptable if renewal is not completed within 30 days past expiration.
• Traka Key Control System: This system is out of scope for the service contract.
• Labor Hours & Costs: Unused labor hours convert to Equipment Fund value at 65% of the hourly rate. The document provides an example calculation.
• Contract Term: The contract will be 12 months for the first year, followed by four option years. If awarded April 1, 2026, the first year ends March 31, 2027.
• Technical Certifications: Necessary certifications are related to Lenel and Milestone. Microsoft SQL and Windows Server skills are also required for system updates and maintenance.
• Locksets: Specific models for electronic mortise and cylindrical locksets are identified (BEST 9K series and BEST 40H series).
• Monitors: Expected monitors are 32", with potential for smaller 27" models. Large dispatch monitors are generally not covered.
• Failure Replacement: For Item 7 (camera replacement), it is recommended to quote two-lens cameras.
• Cabinets: Cabinets for Lenel 1320 boards will be required for installation.
• Lynx Licenses: The awarded vendor must have the ability to renew Lynx licenses, potentially requiring them to become an authorized VAR.

Bidders should use the revised B.4 PRICE/COST SCHEDULE for their offers. Several licensing and renewal terms have been clarified, impacting pricing and contract duration considerations. The scope of work has also been clarified regarding specific systems and equipment.

Amendment / Modification

This amendment (0001) to Solicitation 36C24226Q0112 extends several key solicitation milestones.

• Solicitation Site Visit: Rescheduled to Tuesday, February 3, 2026, at 10:00 AM. Interested parties must notify the Contract Specialist via email to receive location and visit specifics.
• Solicitation Questions Due / Site Visit Questions Due: Extended to Wednesday, February 4, 2026, at 3:00 PM.
• Possible Contract Specialist Solicitation Amendment 0002: To be posted by Thursday, February 5, 2026, by Close of Business (COB), to address solicitation questions.
• Final Solicitation Quote Submissions: Extended to Tuesday, February 24, 2026, at 3:00 PM.

All submission deadlines and question due dates have been extended as detailed above. Bidders should note these new dates for their proposal preparation and submission.

Solicitation / RFP / RFQ

This solicitation seeks Security Systems Services for the Samuel S. Stratton VA Medical Center in Albany, NY. The government requires on-site preventive maintenance, corrective maintenance, emergency response, software support, licensing administration, system upgrades, and limited new installations for integrated electronic security systems.

• Maintenance and repair of Milestone XProtect Video Surveillance System (VASS), LenelS2 OnGuard Physical Access Control System (PACS), Micro Technology Lynx Keyboard Duress Alarm System, and Zenitel AlphaCom Intercom System.

• Services include preventive maintenance, corrective and emergency repairs, system diagnostics, software maintenance, hardware repair, licensing coordination, and system optimization.

• Limited new installations for PACS doors (3/year) and cameras (3/year).

• Technicians must possess specific certifications (Lenel, Milestone, Zenitel AlphaCom, Microsoft Windows Server).

• Remote access is strictly prohibited; all services must be performed on-site.

• Contract Type: Not specified, but includes a base year and four (4) one-year option periods.

• Period of Performance: Base Year (12 months) starting February 15, 2026, with options extending up to five years.

• Estimated Value: Not explicitly stated, but an annual Equipment Fund not-to-exceed $39,260 is included.

• Proposal Submission Deadline: Monday, February 9, 2026, at 3:00 PM EST.

• Submission Method: Electronic submission to julie.monaganbarnard@va.gov.

• Evaluation Factors: Technical Capability, Experience, Geographical Service Location/Response Time, and Cost/Price. These factors are not weighted and will be used for comparative evaluation.

• Site Visit: Questions and interest in a scheduled site visit must be submitted by Friday, January 23rd, 2025, at 3:00 PM EST.

• This solicitation is set-aside for small business concerns.

• The document includes detailed information on Service Level Requirements, Quality Assurance Surveillance Plan (QASP), Price/Cost Schedule, Contract Clauses, and Solicitation Provisions.

Form / Attachment / Pricing Sheet

This document contains floor plans for the Albany VAMC (Veterans Affairs Medical Center). It provides detailed layouts for various floors of the facility, including sub-basement through the fourteenth floor.

• Floor plans for each level of the building, labeled by floor number (e.g., Sub-Basement, First Floor, Second Floor, etc.) and wing (A, B, C, D).
• Room numbers and designations are indicated throughout the plans.
• Symbols and notations are present, likely representing architectural, mechanical, or electrical elements.
• Some pages include specific call-outs or notes, such as "HATCHED AREA REPRESENTS AREA UNDER CONSTRUCTION" or "10 C SARRPT has own contract for cams and PACS."

These floor plans are crucial for any bidder involved in construction, renovation, maintenance, or installation services at the Albany VAMC. They provide essential spatial information, room layouts, and potential areas of work, aiding in site assessment, planning, and proposal development.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination for the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations in Albany, Rensselaer, Saratoga, Schenectady, and Schoharie counties, New York. The determination includes rates for numerous job classifications across different sectors, such as administrative support, automotive service, food preparation, IT, and maintenance.

This wage determination is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified New York counties. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all covered service employees. The document also outlines requirements for paid sick leave (Executive Order 13706), minimum wage rates (Executive Order 13658), health and welfare benefits, vacation, and holidays. Additionally, it details the process for requesting authorization for additional classifications and wage rates (Standard Form 1444) if an occupation is not listed. Bidders should carefully review the listed occupations and their corresponding rates and benefits to accurately price their proposals and ensure compliance.

Solicitation / RFP / RFQ

This solicitation is for Security Systems Services for the Samuel S. Stratton VA Medical Center in Albany, NY. The contract will cover preventive maintenance, repair services, and technical support for various integrated electronic security systems.

• Systems Covered: Milestone XProtect Video Surveillance, LenelS2 OnGuard Physical Access Control, Micro Technology Lynx Keyboard Duress Alarm, and Zenitel AlphaCom Intercom systems.

• Services: On-site preventive maintenance, corrective maintenance, emergency response, software support, licensing administration, system upgrades, and limited new installations.

• Response Times: Standard service calls require acknowledgment within 4 hours and on-site response/restoration within 2 business days. Emergency calls require acknowledgment within 4 hours and on-site response/restoration within 8 hours.

• Location: Technicians must dispatch from a location within 60 miles of Albany Stratton VAMC.

• New Installations: Limited to 3 new PACS doors and 3 new cameras per year.

• Equipment Fund: An annual fund of $39,260 is available for replacement parts and consumables.

• Labor Hours: Approximately 600 on-site labor hours annually.

• Certifications: Technicians must hold current certifications for Lenel, Milestone, Zenitel AlphaCom, and Microsoft Windows Server.

• Period of Performance: Base Year (12 months) with four (4) one-year option periods.

• NAICS Code: 561621 (Security Systems Services)

• Set-Aside: SBA (Small Business Administration)

• Submission Deadline: February 9, 2026, 3:00 PM Eastern Time.

• Submission Method: Electronic submission of quotes in two parts (Technical Capability, Experience, Geographical Service Location; and Price Quote) to julie.monaganbarnard@va.gov.

• Evaluation Factors: Comparative evaluation of Technical Capability, Experience, Geographical Service Location/Response Time, and Cost/Price.

• This solicitation is open to any Small Business for NAICS code 561621.

• Floor plans and Wage Determination documents are attached.

• Inquiries are due by January 23rd, 2025, 3 PM EST.