J063--VA Security Cameras Installation

Amendment / Modification

• The response due date has been extended from 06/03/2026 to 06/05/2026.

• Response Date/Time/Zone

• The deadline for proposal submissions has been extended to 06/05/2026 at 10:00 AM Pacific Time, Los Angeles, USA.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C26226Q0267 for VA Security Cameras Installation.

• POE Switches: New POE switches are not required. Interfacing between the NVR and security panel must be done exclusively by the authorized security system vendor.
• Existing Backbone: It is unknown if existing pathways can be utilized for new copper/fiber backbone cabling.
• Licensing: One Milestone license per camera lens is required from the vendor.
• NVR Requirements:
  • Compression: H.264
  • Retention Period: 90 days
  • Frame Rate: 15 frames per second
  • Recording Mode: Continuous
  • NVR must meet high reliability and performance standards for integration with existing Lenel and Milestone systems.
• Conduit/Pathways: It is unknown if existing conduit has sufficient capacity. Installation of new conduit is required.
• Drawings: Drawings specific to the area will be provided to the awarded vendor.
• IDF/IT Room Access: The IT Room will be accessible for NVR rack mounting. Connection to the security system firmware is restricted to the authorized security vendor.
• IP Addressing/Network Configuration: The Senior Physical Security Specialist will collaborate with OI&T for IP/MAC address allocation. Only the designated Security Maintenance Contract vendor can connect the NVR to the overall security system infrastructure.
• Milestone Version: Milestone XProtect Expert VMS software is used. Only the base licensing tier (device license for the camera) is necessary.
• Integration: LenelS2 access control is the foundational system, with Milestone VMS integrated into it.
• Camera Locations: All seven cameras are designated for the same IDF location.
• Cable Runs: Estimated 200 linear feet per run (1400 total) from the server room to camera locations.
• Infection Control: Physical Security personnel will brief the awarded vendor on site-specific regulations and access protocols.
• After-Hours Work: Holidays, after-hours, and weekend work are not authorized.
• Prevailing Wage: Davis-Bacon prevailing wage requirements do not apply, but a specific wage determination (2015-5629/29) does.
• Bonds: No Bid, performance, or payment bonds are required.

These clarifications provide specific details on technical requirements, NVR and camera specifications, cabling, licensing, and integration, which will impact vendor pricing and proposal preparation. No changes to submission deadlines or evaluation factors are indicated.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the installation of security cameras at the Department of Veterans Affairs, Loma Linda VA Health Care System. The VA is seeking professional installation services to upgrade and add surveillance cameras to the Clinical Research Laboratory entrances.

• Installation of seven (7) interior security cameras.

• Provision of one (1) Network Video Recorder (NVR) and seven (7) camera licenses.

• Specific camera models required: three (3) Axis P4705 Dual Lens Interior Cameras and four (4) Axis P3737 Quad Lens Interior Cameras.

• Installation includes cabling, conduit, pathway, and rough-in work.

• All equipment must be compatible with LenelS2 and Milestone Video Management Systems (VMS).

• Vendor must provide and install POE switches and patch cables.

• Vendor is responsible for equipment, installation, termination, and programming.

• A one-year warranty on new parts and labor is required.

• Specific items NOT covered by the vendor: Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel, 2nd/3rd shift, weekend, and holiday labor.

• Contract Type: Request for Quotation (RFQ).

• Period of Performance: 180 days from contract award. Base period: 06/15/2026 - 06/14/2027.

• Place of Performance: Department of Veterans Affairs, Loma Linda VA Health Care System, 11201 Benton St., Loma Linda, CA 92357.

• Submission Deadline: June 3, 2026, 10:00 AM Pacific Time.

• Submission Method: Email to Catherine.fernandezpedernera@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0267."

• Evaluation Factors: Comparative evaluation based on Price and Past Performance, with Price being more important. Past performance will be assessed using CPARS and FAPIIS ratings.

• No discussions will be allowed; quotes should be based on provided information.

• This solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 561621 (Security Systems Services), Size Standard: $25 Million.

• Offerors must be registered in SAM.gov.

• All personnel must have completed an OSHA-approved 10-hour safety course; the on-site supervisor requires an OSHA-approved 30-hour safety course.

• This document is an amendment to correct the solicitation response date.

• A site visit is scheduled for May 26, 2026, at 11:00 am PST. RSVP required.

• Questions must be submitted electronically by May 29, 2026, 10:00 AM PDT.

• All invoices must be submitted electronically via Tungsten Network.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the installation of security cameras at the VA Loma Linda Healthcare System. The procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Installation of interior security cameras and related equipment.

• Equipment includes: 1 Network Video Recorder (NVR), 7 total cameras (3 Axis P4705 Dual Lens, 4 Axis P3737 Quad Lens), associated mounting kits and cables.

• All equipment must be compatible with LenelS2 and Milestone Video Management Systems (VMS).

• Vendor must provide equipment, installation, termination, and programming.

• Vendor must provide Cat6 cable, conduit, pathway, and rough-in for devices.

• Vendor must provide a one-year warranty on new parts and labor.

• Specific items NOT covered by the vendor include: Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel, 2nd/3rd shift, weekend, and holiday labor.

• All contract personnel must have completed an OSHA-approved 10-hour safety course; the supervisor must have a 30-hour course.

• Contract Type: Firm Fixed-Price.

• Period of Performance: 180 days from the date of award.

• Base Period: 06/15/2026 - 06/14/2027.

• Place of Performance: VA Loma Linda Healthcare System, 11201 Benton St., Loma Linda, CA 92357.

• Submission Deadline: June 3, 2026, 10:00 AM PDT.

• Quotes must be sent electronically to Catherine.fernandezpedernera@va.gov.

• Award will be based on a comparative evaluation of Price and Past Performance, with Price being more important.

• Past performance will be evaluated using CPARS and FAPIIS ratings.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• A site visit is scheduled for May 26, 2026, at 11:00 AM PST.

• Questions must be submitted electronically by May 29, 2026, 10:00 AM PDT.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• NAICS Code: 561621 (Security Systems Services), Size Standard: $25 Million.

• Offerors must be registered in SAM.gov.

• Offerors must provide proof of required technical training and certifications (OSHA 10/30 hour).

• This solicitation is issued as an RFQ under Revolutionary FAR Overhaul (RFO) procedures.

• The solicitation document and incorporated provisions and clauses are current through FAC 2025-06 and other specified deviations.

• All invoices must be submitted electronically via Tungsten Network.

Form / Attachment / Pricing Sheet

This document is a Price/Cost Schedule detailing the items and quantities required for the security camera installation opportunity. Bidders must use this schedule to provide their pricing for each line item.

• Item Number: Unique identifier for each product or service.
• Description of Supplies/Services: Specific details of the items, including model numbers and quantities.
  • 0001: 1 Network Video Recorder
  • 0002: 4 Axis P3737 PLE Panoramic Quad Cameras
  • 0003: 4 Axis T94N01D Pendant Kits
  • 0004: 3 Axis P4705 PLVE Panoramic Dual Lens Cameras
  • 0005: 3 Axis T94N02D Pendant Kits
  • 0006: Labor
• Quantity: The number of units required for each item.
• Unit: The unit of measure (e.g., EA for Each).
• Unit Price: Field for bidders to enter the price per unit.
• Amount: Field for bidders to calculate the total amount for each line item.
• Contract Period: Base period from 06-15-2026 to 06-14-2027.
• Principal NAICS Code: 561621 - Security Systems Services (except Locksmiths).
• Product/Service Code: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems.

This schedule is critical for bidders to understand the specific equipment and labor required. Bidders must complete the 'Unit Price' and 'Amount' columns to submit their pricing proposal. The listed items and quantities form the basis for the government's procurement and will be used in evaluating offers.

Sources Sought Announcement / Market Research

This is a Sources Sought Announcement for market research purposes only. It is not a solicitation or request for proposals. The Department of Veterans Affairs (VA) Loma Linda VA Health Care System (LLVAHCS) is seeking information on potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSBs), Veteran Owned Small Businesses (VOSBs), 8(a), HubZone, and other Small Businesses capable of providing security system camera upgrade and installation services.

The project involves upgrading and installing security system cameras at the LLVAHCS, located at 11201 Benton St., Loma Linda, CA 92357. The work includes:

• Installation of multiple interior cameras and related equipment.
• Providing and installing a Network Video Recorder (NVR).
• Supplying a total of seven (7) cameras, including specific Axis models (P4705 Dual Lens and P3737 Quad Lens).
• Providing necessary accessories such as pendant kits, ceiling mounts, shielded Cat6 cable, and POE switches.
• Ensuring all equipment is compatible with LenelS2 and Milestone Video Management Systems (VMS).
• Installation, termination, and programming of cameras.
• Coordination with the Office of Information Technology (OIT).
• Providing a one-year warranty on new parts and labor.

The contract duration is expected to be one hundred eighty (180) days from the date of award.

• Set-Aside Consideration: The VA is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). If SDVOSB responses are inadequate, other set-aside options or full and open competition may be considered.
• Safety: All contract personnel must have completed an OSHA-approved 10-hour safety course. The supervisor requires a 30-hour course. A site-specific Safety Plan must be approved by the VA Safety Officer.
• Work Hours: Primarily 1st shift, Monday-Friday, excluding holidays. Some after-hours or weekend work may be required to avoid impacting healthcare operations.
• Credentials: Contractors must possess a valid, government-issued Non-PIV/I badge.
• Technical Expertise: Companies must provide documentation of technical expertise and capability statements demonstrating their qualifications.

Responses must be in writing and include:

• Company name and address

• Point of contact, phone, fax, and email

• Unique Entity ID (UEI)

• Cage Code

• Tax ID Number

• Type of small business (e.g., SDVOSB, VOSB, 8(a), HUBZone)

• Capability statement addressing qualifications and ability to perform the described work.

• This is for market research only; it does not obligate the government to award a contract or pay for response costs.

• No sub-contracting opportunities are anticipated.

• NAICS Code: 561621 – Security Systems Services (except Locksmiths).

• Response Date: January 19, 2026, 16:00 Pacific Time.