J065--EMS Equipment Maintenance | Preventative Maintenance and support.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Chalmers P. Wylie Ambulatory Care Center in Columbus, OH, is soliciting quotes for EMS Equipment Maintenance, Preventative Maintenance, and Support. This opportunity is a Small Business Set-Aside for services related to Environmental Management Service (EVS) cleaning equipment. Quotes are due April 20, 2026, by 1:30 PM EST.
Scope of Work
This solicitation requires services for preventative maintenance and repair of EVS equipment. Key deliverables include:
- Developing and implementing a preventative maintenance and repair plan.
- Inspecting EVS equipment to assess condition.
- Servicing equipment to ensure optimal operating performance and maximum service life.
- Performing manufacturer-recommended maintenance services.
- Providing parts order lists and labor estimates for repairs outside the contract scope.
- Handling emergency call-backs within 24 hours at no additional charge.
- Submitting written reports of all activities after each visit.
- Maintaining a Quality Control Program.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) Request for Quote (RFQ)
- Period of Performance: Base Year (May 15, 2026 – May 14, 2027) with four (4) Option Years.
- Set-Aside: Small Business (SB)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a $12.5 Million size standard.
- PSC: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- Quotes Due: April 20, 2026, by 1:30 PM EST
- Questions Due: April 13, 2026, by 1:30 PM EST
- Published Date: March 27, 2026
Submission & Evaluation
Quotes must be submitted via email to Venkatlekhith.Muntha@VA.gov. Submissions require separate PDF files for each section: Administrative, Technical, Price, Past Performance, and Veterans Involvement. Evaluation will be a comparative process based on Technical/Quality, Price, Past Performance, Administrative, and Veterans Involvement.
Additional Notes
Offerors must be registered in SAM.gov and meet SDVOSB/VOSB requirements for credit. The solicitation incorporates FAR clauses by reference. Attachment A lists the specific equipment to be serviced, and Wage Determination Number 2015-4729 applies.